AC 30.2025
Date: July 30, 2025
Memorandum to Federal Records Management Contacts: Timely Review and Approval of Federal Records Centers Program (FRCP) Disposition Notices
Agencies must adhere to retention schedules as outlined in NARA’s regulations (36 CFR § 1226). This means either transferring permanent records to NARA (36 CFR § 1226.22) or destroying temporary records (36 CFR § 1226.24) when they are eligible, according to their record schedules. Doing so saves your agency money in storage costs, reduces risk, and ensures compliance with federal recordkeeping regulations.
For federal agencies that utilize the FRCP to store and service their records, the FRCP also manages the disposition of their records. Ninety (90) days before the scheduled destruction of customer records, the FRCP will communicate about eligible transfers in one of three ways:
- Email a Notice of Eligibility for Disposal, NA Form 13001 for each transfer;
- Email an MS Excel Spreadsheet for agencies that have numerous eligible transfers; or
- Send a notice through the ARCIS Customer Portal Disposition Module (CPDM) for online review and approval.
Agency records stored in the FRCP are under the legal custody of the agency. Your agency must approve disposal notices for the FRCP to destroy your records. When you return the signed disposal notice, the FRCP will implement destruction per the records schedule.
NARA strongly recommends that you review each disposal notice carefully and in a timely manner. If your agency does not concur with the disposal, you must provide a justification for non-concurrence, sign and date the form, and return it to the appropriate FRC (36 CFR § 1226.18).
Historically, the FRCP has received a disposition concurrence rate of 45%-60%. However, of the disposition notices sent out in FY24, the FRCP only received 19.85% concurrence responses, 6.35% declination responses and 73.8% of agencies did not respond. Timely agency concurrence results in overall cost savings and lower risk for the government, while protecting citizens rights.
If you have any questions about this memo, please contact your Federal Records Center Program Account Manager.
WILLIAM FISCHER
Chief Records Officer
for the U.S. Government (Acting)