October 5, 2016
MEMORANDUM TO FEDERAL AGENCY CONTACTS: Agency Review of Three New Draft General Records Schedules
NARA’s General Records Schedule (GRS) Team is continuing its multi-year project to rewrite the GRS to reflect current government functions and practices. We invite all Federal agencies to participate in the review process. Attached for your review are the following draft schedules:
GRS 2.2: Employee Management Records
GRS 5.7: External Oversight Reporting and Internal Controls Records
GRS 6.3: Legal Records
These drafts are being sent to you before publication in the Federal Register. We would like to hear from agencies first so that what is eventually published in the Federal Register already has your approval as our stakeholders.
We have learned that we receive the most useful information from agency subject matter experts (SMEs)—agency staff working in functions whose records the schedules describe. Please forward these schedule drafts to your agency SMEs. Their feedback will be invaluable. Their review - and yours - should focus on these questions:
- Are records correctly and completely described?
- Are retention periods too long, too short, or just right?
- Are items missing that should be included?
- Are items present that should be deleted?
Please use the attached comment form to submit comments, sending a separate comment form for each schedule.
We appreciate your staff taking the time to review these drafts and provide comments. Our overhaul of the GRS will necessarily affect every agency throughout the Federal Government.
Please help us refine these schedules so that they serve your needs.
You may still dispose of records using the current GRS until the new schedules are approved and transmitted to agencies for implementation.
Please send any questions and comments to GRS_Team@nara.gov. We will accept comments through November 4, 2016.
Chief Records Officer
for the U.S. Government
GRS 2.2 Comment Form.docx
GRS 2.2 Initial Review Package.pdf
GRS 5.7 Comment Form.docx
GRS 5.7 Initial Review Package.pdf
GRS 6.3 Comment Form.docx
GRS 6.3 Initial Review Package.pdf