Records Managers

AC 04.2018

October 5, 2017  


MEMORANDUM TO FEDERAL AGENCY CONTACTS: 2018 Annual Move of Permanent Records

This communication is for Federal agencies storing permanent records in NARA's Federal Records Centers (FRCs).  

Transfer Requests for the 2018 Annual Move have been loaded into the Electronic Records Archives (ERA).  Agencies may now log into the ERA Portal at and submit them for transfer consideration.

In order to ensure timely transfer of permanent records, agencies need to complete all submission actions by December 1, 2017.  This will allow for the eligible permanent records to be moved during the January through March 2018 timeframe.  Please note, to be fully “proposed” a transfer request must be submitted in both the Transfer Approving Official and Agency Approving Official roles

The ERA Agency User Manual posted at is a great resource for step-by-step instructions, ERA field definitions, and system information.  Online training on using ERA is available at  Agencies may find lessons 1 and 2 particularly helpful as they cover the steps agencies must take when creating a transfer request and submitting a transfer request to NARA.

If you have questions about getting started using ERA, identifying agency roles and establishing user accounts, please contact NARA at or by phone to(877) 372-9594. If you have any questions about a particular transfer, or general questions about the Annual Move, please send an email to

We look forward to working with you on the 2018 Annual Move.  We appreciate your support in preserving the historically valuable records of your agency in the National Archives of the United States

Chief Records Officer
for the U.S. Government