AC 09.2018

December 21, 2017

MEMORANDUM TO FEDERAL AGENCY CONTACTS: GRS Transmittal 29

The Office of the Chief Records Officer is pleased to announce the publication of General Records Schedule (GRS) Transmittal 29. This is the final GRS Transmittal associated with the five-year project to update and revise the General Records Schedules (GRS) under OMB/NARA M-12-18, Managing Government Records Directive, successfully bringing this project to a close. The old GRS is now completely superseded. We commemorated the event with a photograph of Archivist David Ferriero, joined by Chief Records Officer Laurence Brewer, Director of Records Management Operations Margaret Hawkins, and GRS Team member Katherene Kim, as he signed the transmittal. We also want to take this opportunity to thank all the agencies that assisted in this project by answering questions and providing comments on draft schedules.

GRS Transmittal 29 is now available on our website at http://www.archives.gov/records-mgmt/grs/ and attached to this memo. The transmittal includes only newly issued schedules or those that have been revised since the last transmittal, an annotated version of GRS 1-27, and Frequently Asked Questions (FAQs) for new schedules.

This transmittal publishes five new schedules:

GRS 1.3 Budgeting Records
GRS 2.7 Employee Health and Safety Records
GRS 5.7 Agency Accountability Records
GRS 6.3 Information Technology Records
GRS 6.6 Rulemaking Records

It also publishes two updates:

GRS 2.1 Employee Acquisition Records: updated item
GRS 5.2 Transitory and Intermediary Records: updated FAQs

Agency Records Officers must disseminate the new schedules within their agencies no later than June 2018

Use of the new GRS is mandatory and applies retrospectively and day-forward for all described records. If your agency intends to use agency-specific schedule items instead of any item in the newly issued schedules (see list above), you must inform us at GRS_Team@nara.gov by April 19, 2018. If you need an extension, please email the GRS Team prior to the due date. We do not approve late notifications. You will need to provide the agency-specific schedule and item numbers as well as the related GRS item (a template is available here). Agencies wishing to use agency-specific schedule items instead of any other GRS items must submit a new schedule requesting a deviation from the GRS.

Even though we have completed our mission to revise the GRS, the work is never really done. We will continue to edit and refine the GRS, and we invite you to be part of that process.

For more information, please see the GRS web page. If you have any questions about the GRS, please contact GRS_Team@nara.gov

LAURENCE BREWER
Chief Records Officer
for the U.S. Government

Attachments:
grs-trs29.pdf