Federal Records Management

AC 22.2014

April 25, 2014

MEMORANDUM TO FEDERAL AGENCY CONTACTS: Agency Review of New Draft General Records Schedules

NARA’s General Records Schedule (GRS) Team is pleased to forward two new draft schedules for review as part of its project to revise the GRS to reflect current government functions and practices. For more information on this project, please visit our website at: http://www.archives.gov/records-mgmt/grs/.

These drafts are being sent to Federal agencies prior to public review. We would like to hear from you first so that what is eventually published in the Federal Register incorporates your comments as our stakeholders. All Federal agencies are invited to participate in the review process. Attached for your consideration are two draft schedules:

Each schedule package contains three parts:

  • Draft record schedule
  • Appraisal memorandum
  • Crosswalk from current GRS to the proposed GRS

The package for GRS 6.2 also includes a draft Frequently Asked Questions (FAQs). We do not normally include FAQs in the review package, but since this schedule includes permanent records we wanted to get feedback from agencies on the additional information we plan on providing.

We appreciate your time in reviewing these drafts and providing comments. We particularly encourage you to share these drafts with your agency’s staff working in functions whose records the schedules describe. Their feedback on the viability and usefulness of these schedules will be particularly valuable in refining them so they meet your needs.

We would like your thoughts in response to these questions:

  • Are records correctly and completely described?
  • Are retention periods too long, too short, or just right?
  • Are items missing that should be included?
  • Are items present that should be deleted?
  • Will the schedule be usable by / useful to your office?
  • Do you find the table format understandable and usable?

Please use the attached 2.8 and 6.2 comment forms (one per schedule) to organize your comments. We will accept comment forms through May 23, 2014. Please submit your comment forms and any general questions to GRS_Team@nara.gov.

You may still dispose of records using the current GRS until the new schedules are approved and transmitted to agencies for implementation.

Chief Records Officer
for the U.S. Government