June 15, 2015
MEMORANDUM TO FEDERAL AGENCY CONTACTS: Action Plans for Unscheduled Records
I am pleased to announce the release of action plans developed by NARA to assist agencies in identifying and scheduling all existing paper and other non-electronic records by December 31, 2016. This goal is documented in Requirement 2.5 of the OMB/NARA Managing Government Records Directive.
The attached action plans provide a basic, high-level approach to scheduling records maintained in NARA FRCs or in agency-owned or commercial storage. The action plans are designed to be a starting point – they can be modified to include agency-specific tasks or guidance, and can also serve as a reference guide for conversations with NARA staff, agency program staff, or records management consultants.
In the coming weeks, NARA will be discussing the action plans, and unscheduled records in general, at the Agency Services Bimonthly Records and Information Discussion Group (BRIDG) meeting. Also, shortly after the BRIDG meeting, NARA will be offering a webinar to assist agencies further with the inventory and scheduling activities needed to comply with the 2.5 requirement.
I encourage you to reach out to your Senior Agency Official (SAO) for Records Management to gain the needed support for completing this requirement by December 2016. As we have done in previous years, NARA will be monitoring agency compliance by requiring reports on this activity through the annual Records Management Self-Assessment (RMSA). We will also be sharing progress reports for all agencies with our oversight entities, including Congress, the Office of Management and Budget (OMB), and the Government Accountability Office (GAO).
We look forward to working with you on scheduling your unscheduled records. If you have any questions about records scheduling, or Requirement 2.5, please contact your assigned NARA Appraisal Archivist.
PAUL M. WESTER, JR.
Chief Records Officer
for the U.S. Government