July 20, 2017
MEMORANDUM TO FEDERAL AGENCY CONTACTS: GRS Transmittal 28
The Office of the Chief Records Officer is pleased to announce the publication of General Records Schedule (GRS) Transmittal 28. It is now available on our website at http://www.archives.gov/
This transmittal publishes nine new schedules:
GRS 2.1 Employee Acquisition Records
GRS 2.2 Employee Management Records
GRS 2.3 Employee Relations Records
GRS 2.4 Employee Compensation and Benefits Records
GRS 5.1 Common Office Records
GRS 5.2 Transitory and Intermediary Records
GRS 5.6 Security Records
GRS 5.8 Administrative Help Desk Records
GRS 6.5 Public Customer Service Records
It also publishes new items in one schedule:
GRS 1.1 Financial Management and Reporting Records
Please also note that GRS 4.3 has been completely superseded by issuance of GRS 5.1 and 5.2.
Agency Records Officers must disseminate the new schedules within their agencies no later than January 2018.
Use of the new GRS is mandatory and applies retrospectively and day-forward for all described records. If your agency intends to use agency-specific schedule items instead of any item in the newly issued schedules (see list above), you must inform us at GRS_Team@nara.gov by November 17, 2017. If you need an extension, please email the GRS Team prior to the due date. We do not approve late notifications. You will need to provide the agency-specific schedule and item numbers as well as the related GRS item (a template is available here). Agencies wishing to use agency-specific schedule items instead of any other GRS items must submit a new schedule requesting a deviation from the GRS.
Chief Records Officer
for the U.S. Government