Federal Records Management

AC 30.2018

 MEMORANDUM TO FEDERAL AGENCY CONTACTS: 2019 Annual Move of Permanent Records

This communication is for Federal agencies storing permanent records in NARA's Federal Records Centers (FRCs).  

Transfer Requests for the 2019 Annual Move have been loaded into the Electronic Records Archives (ERA).  Agencies may now log into the  ERA Portal  and submit them for transfer consideration. In order to ensure timely transfer of permanent records, agencies need to complete all submission actions by December 1, 2018, allowing eligible permanent records to be moved during the January through March 2019 timeframe.  Please note, to be fully submitted to NARA, a transfer request must be submitted in both the Transfer Approving Official and Agency Approving Official roles.  

For classified transfers, please remember to include the NA form 14130, classified records transfer checklist. The National Declassification Center (NDC) also requires agencies certify that the Kyl-Lott review has been completed. This information may be noted on the NA form 14130, by indicating which box(es) in the transfer the documentation is located in, or included as documentation accompanying the NA form 14130. Any questions regarding the NA form 14130 may be directed to Don McIIwain at 301-837-0587.  

The ERA Agency User Manual is a great resource for step-by-step instructions, ERA field definitions, and system information.   Online ERA training   is available and agencies may find lessons 1 and 2 particularly helpful as they cover the steps agencies must take when creating a transfer request and submitting a transfer request to NARA.  

If you have questions about getting started using ERA, identifying agency roles and establishing user accounts, please contact NARA at  ERAhelp@nara.gov   or by phone to (877) 372-9594. If you have any questions about a particular transfer or general questions about the Annual Move, please send an email to annual.move@nara.gov. We look forward to working with you on the 2019 Annual Move.  We appreciate your support in preserving the historically valuable records of your agency in the National Archives of the United States.  

Chief Records Officer
for the U.S. Government


 Addendum to AC 30.2018 Memo

Regarding AC 30.2018 the transfers will not available to agencies in ERA until the 1st of October.