Federal Records Management

Federal Electronic Records Modernization Initiative (FERMI)

The Federal Electronic Records Modernization Initiative (FERMI) is NARA’s effort to provide a government-wide, modern, cost-effective, standardized, and interoperable set of records management solutions and services to Federal agencies. NARA identified the common, core requirements all Federal agencies need to support their records management programs. While Federal agencies may have different missions, structures, and resources, they do have common needs for managing their electronic records. They all need to manage their records in compliance NARA’s statutes, regulations, and guidance. FERMI emerged from the Automated Electronic Records Management Plan, written to support the Managing Government Records Directive (M-12-18). NARA serves as the Records Management Standards Lead for GSA's Unified Shared Services Management (USSM) office's Business Standards Council.


Universal Electronic Records Management Requirements

The Universal ERM Requirements identify high level business needs for managing electronic records. They are baseline ERM program requirements derived from existing statutes, standards, NARA regulations, policy, and guidance. 




Procuring Services and Solutions


We are making it easier for agencies to acquire the services and solutions they need to manage their electronic records. We worked with GSA to create an Electronic Records Management Solutions category (518210ERM) in GSA's Consolidated Schedule. Vendors must self-certify they meet the Universal ERM Requirements to be included on the schedule. GSA added an Electronic Records Management category to their Discovery Market Research Tool.

Records Management Language for Contracts

Business Lifecycle and Business Capabilities

The draft Federal Business Lifecycle and Business Capabilitiesare based on the Universal ERM Requirements and were developed according to standards set out in the Unified Share Services Management office's Federal Integrated Business Framework (FIBF). The Business Capabilities are a model framework that identifies the key functions, activities, and capabilities necessary for agencies to manage their electronic records. This document maps capabilities to authoritative references, including statutes, regulations, guidance, and standards.

Use Cases

The Use Cases serve as a tool agencies can use when procuring services or solutions to manage electronic records. They can be used by agencies to demonstrate how vendors perform the described requirements and workflows. These are built directly off the ERM- FIBF. They tell the “stories” of how to manage electronic records.

Draft Use Cases for Electronic Messages