The National Archives Catalog


Abolish Date

Mandatory Repeatable Data Type Authority Public Element
No* No Date None Yes

* The use of either Abolish Date or Abolish Date Qualifier is mandatory if Organization Name is used in Creating Organization.

Definition:

The date on which the organization was terminated, disbanded, inactivated, or superseded.

Purpose: Gives the ending of the chronological range within which the organization existed.
Relationship: This element is dependent on Organization Name. To have Abolish Date, Organization Name must be created. Organization Name is repeatable. One Abolish Date can be specified for each Organization Name.
Guidance:

Enter the date the organization was terminated, disbanded, inactivated, or superseded.

If an organization is on-going, enter the numbers "9999."

If an organization's abolish date is unknown, leave this element empty and use the "?" in Abolish Date Qualifier.

Use Abolish Date Qualifier to indicate uncertain or approximate dates.

Enter the date in MM/DD/YYYY form.
If the day is unknown, enter the month and year in MM/YYYY form.
If the month is unknown, enter the year in the YYYY form.
Do not use 00 as a month or day.

To determine the abolish date of a defunct Federal organization, consult available editions of the United States Government Manual, the Guide to Federal Records in the National Archives of the United States, any relevant preliminary inventories or NARA-produced finding aids, agency-created Standard Form 135's, or any pertinent accessioned records.

It is important that an abolish date be provided for defunct organizations whose records are part of NARA's holdings and have been identified as Creating Organization. If the abolish date of such an organization cannot be determined, use the date provided in the latest Inclusive End Date for the archival materials of the organization and indicate "ca." in Abolish Date Qualifier.

Describe any sources used to determine the organization's abolish date in Organization Source Note.

Examples:
Organization Name - National Aeronautics and Space Council.
Abolish Date - 06/30/1973
Organization Name - President (1981-1988 : Reagan). Commission on the Bicentennial of the United States Constitution.
Abolish Date - 12/03/1991
Organization Name - Department of the Interior. Alaska Power Administration.
Abolish Date - 08/04/1977
Administrative History Note - The Alaska Power Administration was established by the Interior Secretary in 1967. In 1977 the agency was transferred to the Department of Energy.
Organization Source Note - U.S. Government Manual, 1999-2000 edition
Organization Name - Department of Energy. Alaska Power Administration.
Abolish Date - 9999


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