Department of State Emails and Records Management

The National Archives and Records Administration’s Office of the General Counsel (NGC) released 47 separate multi-paged documents in response to Freedom of Information Act (FOIA) requests for records related to former Secretary of State Hillary Clinton’s use of a personal email account. The documents address Department of State records management practices and consist of emails, handwritten notes, and other correspondence.

NARA Evaluates Department of State’s Records Management Policy and Implementation

SMART Working Group Meeting
November 2009, 1 page (01-smart)

Department of State, NARA Staff Meet To Discuss SMART Implementation
[December 2009] 2 pages (02-meeting-12-1-xx)

SMART Working Group, Department of State International Records Management
January 2010, 1 page (03-smart-2)

SMART Brief Meeting, Department of State NARA Officials Discuss SMART
May 2010, 1 cover email and 13 pages (04-smart-4)

SMART Tags Team, Department of State, Records Disposition Schedules
November 2010, 4 pages (05-nara-email-fwd-re-smart-tags)

Department of State’s SMART Records Management System
November 2010, 1 page (06-nara-email-re-states-smart-system)

NARA, Department of State Examine SMART Records Management
January 2011, 1 page handwritten notes (07-smart-meeting-1-11-2011)

NARA, Department of State Prioritize Records Management Plan
January 2011, 2 pages (08-nara-state-meeting-1-11-2011)

NARA Evaluates State Records Management System
July 2011, 1 page (09-smart)

NARA Examines Records Transfer Using State’s SMART System
April 2004, 4 pages (10-final-smart-eval)

NARA, Department of State Discuss Annual Meeting
January 2012, 2 pages (11-nara-email-re-annual-nara-state-meeting)

Secretary Clinton’s Transition Plans
December 2012, 1 page (12-clinton-removal-of-email-redacted)

NARA, Department of State Discuss Secretary’s eBriefing Book
February 2013, 2 pages (13-nara-email-fwd-requesting-nara-meeting-on-secretarys-ebriefing-book)

NARA, Department of State Discuss Electronic Records Service Center
February 2013, 1 page (14-state-email-to-nara-re-automated-records-management-2-11-2013)

Department of State Everest System of Record Emails
June 2013, 2 pages (16-department-of-state-everest-system-of-record)

Capstone, NARA Creates Email Working Group
January 2014, 3 pages (17-nara-email-state-capstone-approach)

Department of State Focus Group, Capstone, NARA
April 2014, 3 pages (18-nara-email-state-focus-group)

Department of State Records Disposition Authority
May 2014, 10 pages (19-daa-0059-2014-0011-submitted)

NARA, Department of State Discuss Benghazi, Iraq, Records Classification, FOIA Processing
July 2014, 4 pages of handwritten notes (20-nara-state-meeting-7-17-2014)

Records Management Strategies, Managing Senior Official Email, FOIA Processing
July 2014, 4 pages (21-notes-from-nara-state-meeting-7-17-2014-redacted)

NARA’s Records Officer Explores Email Proposal
October 2014, 8 pages (22-nara-email-draft-email-policy-redacted)

State Records Officer Advises NARA on Electronic Records Management
February 2015, 1 page (23-nara-email-capstone)

Department of State OIG Audit, SMART, Email
March 2015, 1 page (42-nara-email-fwd-state-department-oig-audit-of-smart-and-email-management-redacted)

NARA Evaluates State Records Transfer, Responds To Technical Difficulties
June 2015, 3 pages (47-state-smart-evaluation-letter)

NARA’s Records Management Policy Development

NARA Solicits Feedback, Proposes Capstone Approach To Managing Email
May - June 2013, 7 pages (15-various-responses-6-17-2013-redacted)

House Staffer Questions Records Management Policy, Personal Emails

House Select Committee on Benghazi Staffer Contacts NARA
February – March 2015, 24 pages (24-nara-email-fwd-time-to-talk-redacted)

NARA’s Chief Records Officer, House Select Committee Benghazi
February 2015, 1 page (25-nara-email-sign-in-ad-hoc-telework-redacted)

NARA, Department of State Address Policy, Respond To Media Inquiries

Department of State Records Schedules, Accountability Review Board (ARB)
February 2015, 8 pages (26-nara-email-state-benghazi-email-business-from-yesterday-redacted)

Email Policy Inquiry, “New York Times” Reporter
February 2015, 12 pages (27-nara-email-fwd-nyt-redacted)

NARA Policy, Hillary Clinton Emails, Benghazi
March 2015, 3 pages (28-nara-eamil-fwd-re-fwd-nyt-very-close-hold-redacted)

“New York Times,” Hillary Clinton's Personal Email
March 2015, 20 pages (29-nara-email-re-fwd-nyt-hillary-clinton-use-of-personal-emails-redacted)

“New York Times” Article, Department of State Meeting Request
March 2015, 4 pages (30-nara-email-telephone-meeting-request-tuesday-3-3-redacted)

“New York Times” Article, NARA Records Officer Responds
March 2015, 1 page (31-nara-email-nyt-article-on-secretary-clintons-emails-is-now-posted)

“New York Times” Article, Hillary Clinton’s Emails, Chief Records Officer Responds
March 2015, 1 page (32-nara-email-nyt-article-on-hillary-clintons-emails)

NARA Responds, Department of State Talking Points
March 2015, 5 pages (33-nara-email-state-talking-points-redacted)

NARA Chief Records Officer Talking Points, Clinton Personal Email Account
March 2015, 1 page (34-state-talking-points)

NARA Reviews Letter To Department of State Addressing Clinton Emails
March 2015, 7 pages (35-nara-email-time-sensitive-review-of-letter-to-state-redacted)

Media Follow-up, Clinton Email, “New York Times,” “Daily Beast”
March 2015, 3 pages (36-nara-email-fwd-press-follow-up-on-clinton-email-story-nyt-and-daily-beast)

NARA Drafts Department of State Correspondence
March 2015, 3 pages (37-nara-email-fwd-address-for-das-grafeld)

NARA’s Inspector General Questions State Email Records Management
March 2015, 1 page (38-nara-email-fwd-hillary-clinton-email-issue

NARA’s Chief Records Officer Solicits Feedback, Clinton Emails
March 2015, 1 page (39-nara-email-fwd-draft-letter-to-state)

NARA’s Chief Records Officer Circulates Draft Letter, Clinton Emails
March 2015, 1 page (40-nara-email-re-draft-letter-to-state)

Reporter Questions Department of State Records Disposition Authority
March 2015, 1 page (41-nara-email-fwd-yahoo-news-question-on-a-request-for-records-disposition-authority)

Media Coverage of Top Government Officials Email: “Los Angeles Times,” “Washington Post”
March 2015, 1 page (43-nara-email-re-a-few-more-email-articles-beyond-hrc)

Yahoo News Request Deadline
March 2015, 3 pages (44-nara-email-re-deadline-is-next-week-yahoo-news-question-on-a-request-for-records-disposition-authority)

Yahoo News Requests Department of State Records Disposition Authority
March 2015, 4 pages (45-nara-email-re-yahoo-news-question-on-a-request-for-records-disposition-authority-redacted)

Open Government Letter to Department of State, Archivist of the United States
March 2015, 2 pages (46-nara-email-fwd-deadline-today-reminder-minor-revisions-letter-to-state-and-archivist-re-clinton-email-preservation)