Reformatting Audio, Video, and Motion Picture Records

A reformatted copy of an audio-visual record is recommended for use because damage is possible each time an audio, video, and motion picture record is played. For more information about formats, see Archival Formats.

• While it is still possible to reformat audiotapes and videotapes onto hard copy analog formats, NARA has moved to digitizing the original content.
• Both a preservation and an access copy are usually made from digitized content. The preservation copy is reserved for long-term preservation, while the access copy is used for research and programming.
• Appropriate equipment and specialized knowledge are needed to produce a high-quality reformatted digital record. If these are not available at your institution, consider contacting a reputable company with experience in reformatting significant audio-visual content.
• Digital storage capacity and a program to regularly check and back up digital content are required to ensure that the digital files persist over time. A managed storage system is critical when the digitized files are preservation copies intended to fill in for the original record.
• CDs can be used to make access copies but are not the best choice for long-term preservation of digital files.