Federal Records Management

Frequently Asked Questions about GRS 2.5, Employee Separation Records

Updated: April 2024

1. Where can I find Official Personnel Folders (OPFs)?

OPFs are covered by GRS 2.2, items 040-041.


2. Does this GRS cover records a separated employee leaves behind? 

No. The GRS does not cover the records an employee created in the course of their job. Your agency will dispose of these records according to an appropriate record schedule.

  • Item 030 only covers records created when trying to capture the knowledge of a departing employee. 
  • Item 051 covers phased retirement case files. These case files may include records documenting that knowledge transfer happened, but it does not cover records retiring employees created as part of their work for the agency.

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