Federal Records Management

General Records Schedules (GRS)

In Fiscal Year 2013, the GRS Team began a five year project to update and revise the General Records Schedules (GRS) under OMB/NARA M-12-18, Managing Government Records Directive.  With GRS Transmittal 29, that project successfully concludes. The old GRS is now completely superseded.  The PDF of it available below is annotated to identify what new items supersede old items.

GRS Transmittal 29  is the latest GRS Transmittal now available for use.

The ENTIRE GRS in a single PDF (no crosswalks or FAQs)

Tracking sheet: In which Transmittals were GRS schedules published?

Even though we have completed our mission to rewrite the GRS completely, the GRS is never really "done."  We will continue to edit and refine it, and we invite you to be part of that process.  Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item?  Please tell us! Send to: GRS_Team@nara.gov.

GRS Title Relates to Additional Documentation

1.0 Finance

GRS 1.1 Financial Management and Reporting Records

[ PDF] [ WORD] 

GRS 3
GRS 4
GRS 6
GRS 7
GRS 8
GRS 9
GRS 12

GRS 1.1 FAQs

GRS 1.1 Crosswalk

GRS 1.2 Grant and Cooperative Agreement Records  

[ PDF] [ WORD]

GRS 3

GRS 1.2 FAQs

GRS 1.2 Crosswalk

 

GRS 1.3 Budgeting Records   NEW

[ PDF  ] [ WORD 

 

GRS 5

GRS 1.3 FAQs

GRS 1.3 Crosswalk

2.0 Human Resources

GRS 2.1  Employee Acquisition Records

[ PDF] [ WORD

GRS 1

GRS 2.1 FAQs

GRS 2.1 Crosswalk

GRS 2.2  Employee Management Records

[ PDF] [ WORD

GRS 1

GRS 9

GRS 21

GRS 2.2 FAQs

GRS 2.2 Crosswalk

GRS 2.3  Employee Relations Records

[ PDF] [ WORD

GRS 1

GRS 2.3 FAQs

GRS 2.3 Crosswalk

GRS 2.4  Employee Compensation and Benefits Records

[ PDF] [ WORD

GRS 1

GRS 2

GRS 9

GRS 2.4 FAQs

GRS 2.4 Crosswalk

 

GRS 2.5  Employee Separation Records
[ PDF] [ WORD

 

GRS 1

GRS 2

GRS 2.5 FAQs

GRS 2.5 Crosswalk

GRS 2.6  Employee Training Records

[ PDF] [ WORD

GRS 1

GRS 21

GRS 25

 

GRS 2.6 FAQs

GRS 2.6 Crosswalk

 

GRS 2.7  Employee Health and Safety Records   NEW

[ PDF ] [ WORD ] 

 

GRS 1

GRS 2.7 FAQs

GRS 2.7 Crosswalk

GRS 2.8  Employee Ethics Records
[ PDF] [ WORD
GRS 25

GRS 2.8 FAQs

GRS 2.8 Crosswalk

3.0 Technology

GRS 3.1  General Technology Management Records 

 [ PDF] [ WORD]

GRS 16
GRS 20

GRS 24

GRS 3.1 FAQs

GRS 3.1 Crosswalk

GRS 3.2  Information Systems Security Records  

[ PDF] [ WORD

GRS 20

GRS 24

 

GRS 3.2 FAQs

GRS 3.2 Crosswalk

 

4.0 Information Management

GRS 4.1  Records Management Records
[ PDF] [ WORD

GRS 16

GRS 20

GRS 21

GRS 23

GRS 24

GRS 4.1 FAQs UPDATED

GRS 4.1 Crosswalk

GRS 4.2  Information Access and Protection Records

[ PDF] [ WORD

GRS 14

GRS 18

GRS 23

GRS 27

GRS 4.2 FAQs

GRS 4.2 Crosswalk

GRS 4.3  Input Records, Output Records, and Electronic Copies 

superseded by GRS 5.1 and 5.2 

GRS 20

 Superseded schedule [PDF] and crosswalk [PDF]

GRS 4.4  Library Records

[ PDF] [ WORD

 

GRS 4.4 FAQs

GRS 4.4 Crosswalk

5.0 General Operations Support

GRS 5.1  Common Office Records

[ PDF] [ WORD

GRS 4.3

GRS 23

GRS 26

GRS 5.1 FAQs

GRS 5.1 Crosswalk

GRS 5.2  Transitory and Intermediary Records

[ PDF] [ WORD

GRS 4.3

GRS 21

GRS 23

GRS 5.2 FAQs UPDATED

GRS 5.2 FAQs About Transitory Records in Electronic Messages

GRS 5.2 Crosswalk

GRS 5.3  Continuity and Emergency Planning Records

[ PDF] [ WORD

GRS 18

 

GRS 5.3 FAQs

GRS 5.3 Crosswalk

 

GRS 5.4  Facility, Equipment, Vehicle, Property, and Supply Records

[ PDF] [ WORD

GRS 3

GRS 4

GRS 10 

GRS 11 

GRS 15

GRS 17

GRS 5.4 FAQs

GRS 5.4 Crosswalk

GRS 5.5  Mail, Printing, and Telecommunication Service Management Records

[ PDF] [ WORD

GRS 9

GRS 12

GRS 13

GRS 5.5 FAQs

GRS 5.5 Crosswalk

GRS 5.6  Security Records

[ PDF] [ WORD

GRS 10

GRS 11

GRS 12

GRS 18

GRS 21

GRS 5.6 FAQs

GRS 5.6 Crosswalk

 

GRS 5.7  Agency Accountability Records  NEW

[ PDF ] [ WORD

 

GRS 3

GRS 16

GRS 5.7 FAQs

GRS 5.7 Crosswalk

GRS 5.8  Administrative Help Desk Records

[ PDF] [ WORD]

GRS 24

GRS 5.8 FAQs

GRS 5.8 Crosswalk

6.0 Mission Support

GRS 6.1  Email Managed Under a Capstone Approach

[ PDF] [ WORD]]

 

GRS 6.1 FAQs UPDATED

NARA form 1005 ( NA-1005), Verification for Implementing GRS 6.1

 

Note:  For best results, use Firefox or Internet Explorer.  Some browsers do not support viewing of PDF documents.  If the form still cannot be viewed, try downloading and saving it.

 

GRS 6.2  Federal Advisory Committee Records

[ PDF] [ WORD

GRS 26

GRS 6.2 FAQs

GRS 6.2 Transfer Checklist      

GRS 6.2 Crosswalk

 

GRS 6.3  Information Technology Records   NEW

[ PDF ] [ WORD
GRS 27

GRS 6.3 FAQs

GRS 6.3 Crosswalk

 

GRS 6.4  Public Affairs Records

[ PDF] [ WORD

 

GRS 14

GRS 17

GRS 21

GRS 6.4 FAQs

GRS 6.4 Crosswalk

Public Affairs Records Scheduling Guide

 

GRS 6.5  Public Customer Service Records

[ PDF] [ WORD

GRS 13

GRS 14

GRS 6.5 FAQs

GRS 6.5 Crosswalk

 

GRS 6.6  Rulemaking Records   NEW

[ PDF ] [ WORD

 

GRS 16

GRS 6.6 FAQs

GRS 6.6 Crosswalk

Old GRS

The following GRS are still available for use. Items that have been superseded by new GRS are noted in the schedule.

To see if a specific item has been superseded and what the new authority is you can also use the Old GRS Item to New GRS Item Crosswalk (PDF).

 

GRS Title

 

Relates to
GRS 1 Civilian Personnel Records SUPERSEDED

GRS 2.1

GRS 2.2

GRS 2.3

GRS 2.4

GRS 2.5

GRS 2.6

GRS 2.7

GRS 2 Payrolling and Pay Administration Records SUPERSEDED

GRS 2.4

GRS 2.5

GRS 3 Procurement, Supply, and Grant Records SUPERSEDED

GRS 1.1
GRS 1.2

GRS 5.4

GRS 5.7

GRS 4 Property Disposal Records    SUPERSEDED

GRS 1.1

GRS 5.4

 

GRS 5 Budget Preparation, Presentation, and Apportionment Records SUPERSEDED

 

GRS 1.3

 

GRS 6 Accountable Officers' Accounts Records SUPERSEDED

GRS 1.1
GRS 7 Expenditure Accounting Records  SUPERSEDED GRS 1.1
GRS 8 Stores, Plant, and Cost Accounting Records  SUPERSEDED

 

GRS 1.1
GRS 9 Travel and Transportation Records SUPERSEDED

 

GRS 1.1

GRS 2.2

GRS 2.4

GRS 5.5

GRS 10 Motor Vehicle Maintenance and Operations Records SUPERSEDED

GRS 5.4

GRS 5.6

GRS 11 Space and Maintenance Records  SUPERSEDED

GRS 5.4 

GRS 5.6

GRS 12 Communications Records  SUPERSEDED

 

GRS 1.1

GRS 5.5

GRS 5.6

 

GRS 13 Printing, Binding, Duplication, and Distribution Records SUPERSEDED

 

GRS 5.5

GRS 6.5

GRS 14 Information Services Records  SUPERSEDED

 

GRS 4.2

GRS 6.4

GRS 6.5

GRS 15 Housing Records  SUPERSEDED

 

GRS 5.4 
GRS 16 Administrative Management Records SUPERSEDED

GRS 3.1

GRS 4.1

GRS 5.7

GRS 6.6

GRS 17 Cartographic, Aerial Photographic, Architectural, and Engineering Records  SUPERSEDED

 

GRS 5.4

GRS 6.4

GRS 18 Security and Protective Services Records  SUPERSEDED

 

GRS 4.2

GRS 5.3

GRS 5.6

GRS 19 Rescinded 1986

 
GRS 20 Electronic Records  SUPERSEDED

 

GRS 3.1

GRS 3.2

GRS 4.1

GRS 4.3

GRS 21 Audiovisual Records  SUPERSEDED

 

GRS 2.2

GRS 2.6

GRS 4.1

GRS 5.2

GRS 5.6

GRS 6.4

GRS 22 Inspector General Records RESCINDED in 1998

 
GRS 23 Records Common to Most Offices Within Agencies  SUPERSEDED

 

GRS 4.1

GRS 4.2

GRS 5.1

GRS 5.2

GRS 24 Information Technology Operations and Management Records  SUPERSEDED

 

GRS 3.1

GRS 3.2

GRS 4.1

GRS 5.8

GRS 25 Ethics Program Records SUPERSEDED

 

GRS 2.6

GRS 2.8

GRS 26 Temporary Commissions, Boards, Councils and Committees  SUPERSEDED

 

GRS 5.1

GRS 6.2

 

GRS 27 Records of the Chief Information Officer SUPERSEDED

 

GRS 4.2

GRS 6.3

Last updated: September 18, 2017

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