Records Managers

General Records Schedules (GRS)

In Fiscal Year 2013, the GRS Team began a five year project to update and revise the General Records Schedules (GRS) under OMB/NARA M-12-18, Managing Government Records Directive.  Eventually all of the old GRS will be superseded by the new GRS, but this is a gradual process playing out between now and 2017. The old GRS is annotated in each new Transmittal to identify items superseded by new schedules. Every old GRS item not so marked remains authoritative and can still be used to dispose of records. Please see the below charts for more details.

GRS Transmittal 27 is now available for use.

GRS Transmittal 27 schedules only (no crosswalks or FAQs).

Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to GRS_Team@nara.gov.

(Note that all associated files are in PDF format.)

GRS Title Relates to Additional Documentation

1.0 Finance

GRS 1.1 Financial Management and Reporting Records  [ PDF] [ WORD] [ CSV] Updated GRS 3
GRS 4
GRS 6
GRS 7
GRS 8
GRS 9
GRS 12

GRS 1.1 FAQs

GRS 1.1 Crosswalk

GRS 1.2 Grant and Cooperative Agreement Records  [ PDF] [ WORD] [ CSV] GRS 3

GRS 1.2 FAQs

GRS 1.2 Crosswalk

GRS 1.3 Budgeting Records (not yet issued)    

2.0 Human Resources

GRS 2.1 Employee Acquisition Records (not yet issued)    
GRS 2.2 Employee Management Records (not yet issued)    
GRS 2.3 Employee Relations Records (not yet issued)    
GRS 2.4 Employee Compensation and Benefits Records (not yet issued)    
GRS 2.5 Employee Separation Records
[ PDF] [ WORD] [ CSV] Updated

GRS 1

GRS 2

GRS 2.5 FAQs

GRS 2.5 Crosswalk

GRS 2.6 Employee Training Records

[ PDF] [ WORD] [ CSV] New

GRS 1

GRS 21

GRS 25

 

GRS 2.6 FAQs

GRS 2.6 Crosswalk

GRS 2.7 Employee Health and Safety Records (not yet issued)    
GRS 2.8 Employee Ethics Records
[ PDF] [ WORD] [ CSV]
GRS 25

GRS 2.8 FAQs

GRS 2.8 Crosswalk

3.0 Technology

GRS 3.1 General Technology Management Records  [ PDF] [ WORD] [ CSV] Updated

GRS 16
GRS 20

GRS 24

GRS 3.1 FAQs

GRS 3.1 Crosswalk

GRS 3.2 Information Systems Security Records  [ PDF] [ WORD] [ CSV] GRS 20 GRS 24

 

GRS 3.2 FAQs

GRS 3.2 Crosswalk

 

4.0 Information Management

GRS 4.1 Records Management Records
[ PDF] [ WORD] [ CSV]

GRS 16

GRS 20

GRS 21

GRS 23

GRS 24

GRS 4.1 FAQs

GRS 4.1 Crosswalk

GRS 4.2 Information Access and Protection Records [ PDF] [ WORD] [ CSV]Updated

GRS 14

GRS 18

GRS 23

GRS 27

GRS 4.2 FAQs

GRS 4.2 Crosswalk

GRS 4.3 Input Records, Output Records, and Electronic Copies  [ PDF] [ WORD] [ CSV] GRS 20

 

GRS 4.3 FAQs

GRS 4.3 Crosswalk

 

GRS 4.4 Library Records

[ PDF] [ WORD] [ CSV]

 

GRS 4.4 FAQs

GRS 4.4 Crosswalk

5.0 General Operations Support

GRS 5.1 General Administrative Records (not yet issued)    
GRS 5.2 Transitory and Intermediary Records.
 (not yet issued)
   

GRS 5.3 Continuity and Emergency Planning Records New

[ PDF] [ WORD] [ CSV]

GRS 18

 

GRS 5.3 FAQs

GRS 5.3 Crosswalk

 

GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records New

[ PDF] [ WORD] [ CSV]

GRS 3

GRS 4

GRS 10 

GRS 11 

GRS 15

GRS  17

GRS 5.4 FAQs

GRS 5.4 Crosswalk

GRS 5.5 Mail, Printing, and Telecommunication Service Management Records New

[ PDF] [ WORD] [ CSV]

GRS 9

GRS 12

GRS 13

GRS 5.5 FAQs

GRS 5.5 Crosswalk

GRS 5.6 Security Records (not yet issued)    
GRS 5.7 Management Controls and Oversight Records (not yet issued)    
GRS 5.8 Internal Help Desk Services Records (not yet issued)    

6.0 Mission Support

GRS 6.1 Email Managed Under a Capstone Approach

[ PDF] [ WORD] [ CSV]Updated

 

GRS 6.1 FAQs

NARA form 1005 ( NA-1005), Verification for Implementing GRS 6.1
Note:  For best results, use Firefox or Internet Explorer.  Some browsers do not support viewing of PDF documents.  If the form still cannot be viewed, try downloading and saving it.

GRS 6.2 Federal Advisory Committee Records[ PDF] [ WORD] [ CSV] GRS 26

GRS 6.2 FAQs

GRS 6.2 Transfer Checklist      

GRS 6.2 Crosswalk

GRS 6.4:  Public Affairs Records New

[ PDF] [ WORD] [ CSV]

 

GRS 14

GRS 17

GRS 21

 

GRS 6.4 FAQs

GRS 6.4 Crosswalk

GRS 6.4 Scheduling Public Affairs Records

Old GRS

The following GRS are still available for use. Items that have been superseded by new GRS are noted in the schedule.

To see if a specific item has been superseded and what the new authority is you can also use the Old GRS Item to New GRS Item Crosswalk (XLSX).

The GRS Forms Index remains available for use.

GRS Title Relates to
GRS 1 Civilian Personnel Records

GRS 2.5

GRS 2.6

GRS 2 Payrolling and Pay Administration Records GRS 2.5
GRS 3 Procurement, Supply, and Grant Records

GRS 1.1
GRS 1.2

GRS 5.4

GRS 4 Property Disposal Records    SUPERSEDED

GRS 1.1

GRS 5.4

GRS 5 Budget Preparation, Presentation, and Apportionment Records  
GRS 6 Accountable Officers' Accounts Records GRS 1.1
GRS 7 Expenditure Accounting Records  SUPERSEDED GRS 1.1
GRS 8 Stores, Plant, and Cost Accounting Records  SUPERSEDED GRS 1.1
GRS 9 Travel and Transportation Records

GRS 1.1

GRS 5.5

GRS 10 Motor Vehicle Maintenance and Operations Records GRS 5.4
GRS 11 Space and Maintenance Records GRS 5.4 
GRS 12 Communications Records  SUPERSEDED

GRS 1.1

GRS 5.5

GRS 13 Printing, Binding, Duplication, and Distribution Records GRS 5.5
GRS 14 Information Services Records

GRS 4.2

GRS 6.4

GRS 15 Housing Records  SUPERSEDED GRS 5.4 
GRS 16 Administrative Management Records

GRS 3.1

GRS 4.1

GRS 17 Cartographic, Aerial Photographic, Architectural, and Engineering Records  SUPERSEDED

GRS 5.4

GRS 6.4

GRS 18 Security and Protective Services Records

GRS 4.2

GRS 5.3

GRS 19 RESERVED  
GRS 20 Electronic Records

GRS 3.1
GRS 3.2

GRS 4.1

GRS 4.3

GRS 21 Audiovisual Records

GRS 2.6

GRS 4.1

GRS 6.4

GRS 22 Inspector General Records (WITHDRAWN)  
GRS 23 Records Common to Most Offices Within Agencies GRS 4.1
GRS 4.2
GRS 24 Information Technology Operations and Management Records

GRS 3.1

GRS 3.2

GRS 4.1

GRS 25 Ethics Program Records  SUPERSEDED

GRS 2.6

GRS 2.8

GRS 26 Temporary Commissions, Boards, Councils and Committees GRS 6.2
GRS 27 Records of the Chief Information Officer GRS 4.2

Last updated: January 25, 2017

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