Records Managers

General Records Schedules (GRS)

In Fiscal Year 2013, the GRS Team began a five year project to update and revise the General Records Schedules (GRS) under OMB/NARA M-12-18, Managing Government Records Directive.  Eventually all of the old GRS will be superseded by the new GRS, but this is a gradual process playing out between now and December, 2017. The old GRS is annotated in each new Transmittal to identify items superseded by new schedules. Every old GRS item not so marked remains authoritative and can still be used to dispose of records. Please see the below charts for more details.

GRS Transmittal 28 is now available for use.

GRS schedules only as of Transmittal 28 (no crosswalks or FAQs)

Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to GRS_Team@nara.gov.

(Note that all associated files are in PDF format.)

GRS Title Relates to Additional Documentation

1.0 Finance

GRS 1.1 Financial Management and Reporting Records  UPDATED

[ PDF] [ WORD] [ CSV 

GRS 3
GRS 4
GRS 6
GRS 7
GRS 8
GRS 9
GRS 12

GRS 1.1 FAQs

GRS 1.1 Crosswalk

GRS 1.2 Grant and Cooperative Agreement Records  

[ PDF] [ WORD] [ CSV]

GRS 3

GRS 1.2 FAQs

GRS 1.2 Crosswalk

 

GRS 1.3 Budgeting Records (not yet issued)

 

   

2.0 Human Resources

GRS 2.1  Employee Acquisition Records NEW

[ PDF] [ WORD] [ CSV

GRS 1

GRS 2.1 FAQs

GRS 2.1 Crosswalk

GRS 2.2  Employee Management Records NEW

[ PDF] [ WORD] [ CSV]

GRS 1

GRS 9

GRS 21

GRS 2.2 FAQs

GRS 2.2 Crosswalk

GRS 2.3  Employee Relations Records NEW

[ PDF] [ WORD] [ CSV]

GRS 1

GRS 2.3 FAQs

GRS 2.3 Crosswalk

GRS 2.4  Employee Compensation and Benefits Records NEW

[ PDF] [ WORD] [ CSV]

GRS 1

GRS 2

GRS 9

GRS 2.4 FAQs

GRS 2.4 Crosswalk

 

GRS 2.5  Employee Separation Records
[ PDF] [ WORD] [ CSV]

 

GRS 1

GRS 2

GRS 2.5 FAQs

GRS 2.5 Crosswalk

GRS 2.6  Employee Training Records

[ PDF] [ WORD] [ CSV]

GRS 1

GRS 21

GRS 25

 

GRS 2.6 FAQs

GRS 2.6 Crosswalk

 

GRS 2.7  Employee Health and Safety Records (not yet issued)

 

   
GRS 2.8  Employee Ethics Records
[ PDF] [ WORD] [ CSV]
GRS 25

GRS 2.8 FAQs

GRS 2.8 Crosswalk

3.0 Technology

GRS 3.1  General Technology Management Records 

 [ PDF] [ WORD] [ CSV]

GRS 16
GRS 20

GRS 24

GRS 3.1 FAQs

GRS 3.1 Crosswalk

GRS 3.2  Information Systems Security Records  

[ PDF] [ WORD] [ CSV]

GRS 20 GRS 24

 

GRS 3.2 FAQs

GRS 3.2 Crosswalk

 

4.0 Information Management

GRS 4.1  Records Management Records
[ PDF] [ WORD] [ CSV]

GRS 16

GRS 20

GRS 21

GRS 23

GRS 24

GRS 4.1 FAQs

GRS 4.1 Crosswalk

GRS 4.2  Information Access and Protection Records

[ PDF] [ WORD] [ CSV]

GRS 14

GRS 18

GRS 23

GRS 27

GRS 4.2 FAQs

GRS 4.2 Crosswalk

GRS 4.3  Input Records, Output Records, and Electronic Copies 

superseded by GRS 5.1 and 5.2 

GRS 20

 Superseded schedule [PDF] and crosswalk [PDF]

GRS 4.4  Library Records

[ PDF] [ WORD] [ CSV]

 

GRS 4.4 FAQs

GRS 4.4 Crosswalk

5.0 General Operations Support

GRS 5.1  Common Office Records NEW

[ PDF] [ WORD] [ CSV

GRS 4.3

GRS 23

GRS 26

GRS 5.1 FAQs

GRS 5.1 Crosswalk

GRS 5.2  Transitory and Intermediary Records NEW

[ PDF] [ WORD] [ CSV

GRS 4.3

GRS 21

GRS 23

GRS 5.2 FAQs

GRS 5.2 FAQs About Transitory Records in Electronic Messages

GRS 5.2 Crosswalk

GRS 5.3  Continuity and Emergency Planning Records

[ PDF] [ WORD] [ CSV]

GRS 18

 

GRS 5.3 FAQs

GRS 5.3 Crosswalk

 

GRS 5.4  Facility, Equipment, Vehicle, Property, and Supply Records

[ PDF] [ WORD] [ CSV]

GRS 3

GRS 4

GRS 10 

GRS 11 

GRS 15

GRS 17

GRS 5.4 FAQs

GRS 5.4 Crosswalk

GRS 5.5  Mail, Printing, and Telecommunication Service Management Records

[ PDF] [ WORD] [ CSV]

GRS 9

GRS 12

GRS 13

GRS 5.5 FAQs

GRS 5.5 Crosswalk

GRS 5.6  Security Records NEW

[ PDF] [ WORD] [ CSV]

GRS 10

GRS 11

GRS 12

GRS 18

GRS 21

GRS 5.6 FAQs

GRS 5.6 Crosswalk

 

GRS 5.7  Agency Accountability Records (not yet issued)

 

   

GRS 5.8  Administrative Help Desk Records NEW

[ PDF] [ WORD] [ CSV]

GRS 24

GRS 5.8 FAQs

GRS 5.8 Crosswalk

6.0 Mission Support

GRS 6.1  Email Managed Under a Capstone Approach

[ PDF] [ WORD] [ CSV]

 

GRS 6.1 FAQs UPDATED

 

NARA form 1005 ( NA-1005), Verification for Implementing GRS 6.1
Note:  For best results, use Firefox or Internet Explorer.  Some browsers do not support viewing of PDF documents.  If the form still cannot be viewed, try downloading and saving it.

GRS 6.2  Federal Advisory Committee Records

[ PDF] [ WORD] [ CSV]

GRS 26

GRS 6.2 FAQs

GRS 6.2 Transfer Checklist      

GRS 6.2 Crosswalk

 

GRS 6.3  Information Technology Records (not yet issued)

 

   

 

GRS 6.4  Public Affairs Records

[ PDF] [ WORD] [ CSV]

 

GRS 14

GRS 17

GRS 21

GRS 6.4 FAQs

GRS 6.4 Crosswalk

GRS 6.4 Scheduling Public Affairs Records

 

GRS 6.5  Public Customer Service Records NEW

[ PDF] [ WORD] [ CSV]

GRS 13

GRS 14

GRS 6.5 FAQs

GRS 6.5 Crosswalk

 

6.6 Rulemaking Records (not yet issued)

 

   

Old GRS

The following GRS are still available for use. Items that have been superseded by new GRS are noted in the schedule.

To see if a specific item has been superseded and what the new authority is you can also use the Old GRS Item to New GRS Item Crosswalk (XLSX).

The GRS Forms Index remains available for use.

 

GRS Title

 

Relates to
GRS 1 Civilian Personnel Records

GRS 2.1

GRS 2.2

GRS 2.3

GRS 2.4

GRS 2.5

GRS 2.6

GRS 2 Payrolling and Pay Administration Records SUPERSEDED

GRS 2.4

GRS 2.5

GRS 3 Procurement, Supply, and Grant Records

GRS 1.1
GRS 1.2

GRS 5.4

GRS 4 Property Disposal Records    SUPERSEDED

GRS 1.1

GRS 5.4

 

GRS 5 Budget Preparation, Presentation, and Apportionment Records

 

No Change

 

GRS 6 Accountable Officers' Accounts Records SUPERSEDED

GRS 1.1
GRS 7 Expenditure Accounting Records  SUPERSEDED GRS 1.1
GRS 8 Stores, Plant, and Cost Accounting Records  SUPERSEDED

 

GRS 1.1
GRS 9 Travel and Transportation Records SUPERSEDED

 

GRS 1.1

GRS 2.2

GRS 2.4

GRS 5.5

GRS 10 Motor Vehicle Maintenance and Operations Records SUPERSEDED

GRS 5.4

GRS 5.6

GRS 11 Space and Maintenance Records  SUPERSEDED

GRS 5.4 

GRS 5.6

GRS 12 Communications Records  SUPERSEDED

 

GRS 1.1

GRS 5.5

GRS 5.6

 

GRS 13 Printing, Binding, Duplication, and Distribution Records

 

GRS 5.5

GRS 6.5

GRS 14 Information Services Records  SUPERSEDED

 

GRS 4.2

GRS 6.4

GRS 6.5

GRS 15 Housing Records  SUPERSEDED

 

GRS 5.4 
GRS 16 Administrative Management Records

GRS 3.1

GRS 4.1

GRS 17 Cartographic, Aerial Photographic, Architectural, and Engineering Records  SUPERSEDED

 

GRS 5.4

GRS 6.4

GRS 18 Security and Protective Services Records  SUPERSEDED

 

GRS 4.2

GRS 5.3

GRS 5.6

GRS 19 Rescinded 1986

 
GRS 20 Electronic Records  SUPERSEDED

 

GRS 3.1

GRS 3.2

GRS 4.1

GRS 4.3

GRS 21 Audiovisual Records  SUPERSEDED

 

GRS 2.2

GRS 2.6

GRS 4.1

GRS 5.2

GRS 5.6

GRS 6.4

GRS 22 Inspector General Records RESCINDED in 1998

 
GRS 23 Records Common to Most Offices Within Agencies  SUPERSEDED

 

GRS 4.1

GRS 4.2

GRS 5.1

GRS 5.2

GRS 24 Information Technology Operations and Management Records  SUPERSEDED

 

GRS 3.1

GRS 3.2

GRS 4.1

GRS 5.8

GRS 25 Ethics Program Records SUPERSEDED

 

GRS 2.6

GRS 2.8

GRS 26 Temporary Commissions, Boards, Councils and Committees  SUPERSEDED

 

GRS 5.1

GRS 6.2

 

GRS 27 Records of the Chief Information Officer

 

GRS 4.2

Last updated: September 18, 2017

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