General Records Schedules (GRS)
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Transmittal 33
- The ENTIRE GRS in a single PDF (no crosswalks or FAQs)
- Information about Machine-Implementable GRS Format
- GRS Disposition Authority Look-Up Table (Excel)
- To see if a specific item has been superseded and what the new authority is you can also use the Old GRS Item to New GRS Item Crosswalk (PDF) (Excel)
- In which Transmittals were GRS schedules published? See this tracking sheet for current and previous transmittals
- Table of new GRS that have been superseded by other new GRS items or rescinded
- GRS Subject Index (the GRS subject index is no longer being updated past Transmittal 31)
- FAQs for individual schedules
- GRS Status Updates
GRS home page
♦ updated this transmittal
| GRS Title |
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1.0 Finance |
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GRS 1.1 Financial Management and Reporting Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 1.2 Grant and Cooperative Agreement Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2014 (GRS Transmittal 23) |
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GRS 1.3 Budgeting Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2019 (GRS Transmittal 30) |
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2.0 Human Resources |
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GRS 2.1 Employee Acquisition Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 2.2 Employee Management Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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♦ GRS 2.3 Employee Relations Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2023 (GRS Transmittal 33) |
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GRS 2.4 Employee Compensation and Benefits Records[ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 2.5 Employee Separation Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 2.6 Employee Training Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 2.7 Employee Health and Safety Records [ PDF ] [ WORD ] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 2.8 Employee Ethics Records [ PDF] [ WORD] [ FAQ ] Last Modified September 2016 (GRS Transmittal 26) |
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3.0 Technology |
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GRS 3.1 General Technology Management Records [ PDF] [ WORD] [ FAQ ] Last Modified November 2019 (GRS Transmittal 30) |
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♦ GRS 3.2 Information Systems Security Records [ PDF] [ WORD] [ FAQ ] Last Modified January 2023 (GRS Transmittal 33) |
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4.0 Information Management |
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GRS 4.1 Records Management Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 4.2 Information Access and Protection Records [ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 4.3 Superseded July 2017 by GRS 5.1 and 5.2 |
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GRS 4.4 Library Records [ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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5.0 General Operations Support |
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GRS 5.1 Common Office Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.2 Transitory and Intermediary Records [ PDF] [ WORD] [ FAQ ] [ FAQ about Transitory Records in Electronic Messages ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 5.3 Continuity and Emergency Planning Records [ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records [ PDF ] [ WORD ] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 5.5 Mail, Printing, and Telecommunication Service Management Records [ PDF] [ WORD] [ FAQ ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 5.6 Security Management Records [ PDF] [ WORD] [ FAQ ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 5.7 Administrative Management and Oversight Records [ PDF ] [ WORD ] [ FAQ Updated ] Last Modified March 2022 (GRS Transmittal 32) |
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GRS 5.8 Administrative Help Desk Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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6.0 Mission Support |
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♦ GRS 6.1 Email and Other Electronic Messages Managed under a Capstone Approach [ PDF] [ WORD ] [ FAQ ] UPDATED [ NARA form NA-1005 Verification for Implementing GRS 6.1 ] Last Modified January 2023 (GRS Transmittal 33) |
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GRS 6.2 Federal Advisory Committee Records [ PDF] [ WORD] [ FAQ ] [ GRS 6.2 Transfer Checklist ] Last Modified August 2015 (GRS Transmittal 24) |
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GRS 6.3 Information Technology Records [ PDF ] [ WORD ] [ FAQ ] Last Modified December 2017 (GRS Transmittal 29) |
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GRS 6.4 Public Affairs Records Updated [ PDF] [ WORD] [ FAQ ] [ Public Affairs Records Scheduling Guide ] Last Modified April 2020 (GRS Transmittal 31) |
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GRS 6.5 Public Customer Service Records [ PDF] [ WORD] [ FAQ ] Last Modified July 2017 (GRS Transmittal 28) |
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GRS 6.6 Rulemaking Records GRS 6.6 items 040 and 050 have moved to GRS 5.7, 070, and 080. The rest of GRS 6.6 has been rescinded as of December 2017 (GRS Transmittal 29) |
We will continue to edit and refine it, and we invite you to be part of that process. Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to: GRS_Team@nara.gov
GRS home page