Federal Records Management

General Records Schedules (GRS)

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GRS Title

1.0 Finance

 GRS 1.1 Financial Management and Reporting Records [ PDF] [ WORD] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 1.2 Grant and Cooperative Agreement Records [ PDF] [ WORD] [ FAQ ]

 Last Modified September 2014 (GRS Transmittal 23) 

 GRS 1.3 Budgeting Records [ PDF ] [ WORD ] [ FAQ ]

 Last Modified December 2019 (GRS Transmittal 30)

2.0 Human Resources

 GRS 2.1 Employee Acquisition Records [ PDF] [ WORD] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 2.2 Employee Management Records  [ PDF] [ WORD] [ FAQ ]

  Last Modified April 2020 (GRS Transmittal 31)

 GRS 2.3 Employee Relations Records  [ PDF] [ WORD] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 2.4 Employee Compensation and Benefits Records[ PDF] [ WORD] [ FAQ ]

  Last Modified March 2022 (GRS Transmittal 32)

  GRS 2.5 Employee Separation Records  [ PDF] [ WORD] [ FAQ ]

   Last Modified April 2020 (GRS Transmittal 31)

 GRS 2.6 Employee Training Records [ PDF] [ WORD] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 2.7 Employee Health and Safety Records [ PDF ] [ WORD ] [ FAQ ]

 Last Modified March 2022 (GRS Transmittal 32)  

 GRS 2.8 Employee Ethics Records    [ PDF] [ WORD] [ FAQ ]

  Last Modified September 2016  (GRS Transmittal 26)

3.0 Technology

 GRS 3.1 General Technology Management Records    [ PDF] [ WORD] [ FAQ ]

  Last Modified November 2019 (GRS Transmittal 30)

 GRS 3.2 Information Systems Security Records    [ PDF] [ WORD] [ FAQ ]

 Last Modified September 2014 (GRS Transmittal 23)  

4.0 Information Management

 GRS 4.1 Records Management Records [ PDF] [ WORD] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 4.2 Information Access and Protection Records [ PDF] [ WORD] [ FAQ ]

 Last Modified March 2022 (GRS Transmittal 32)

 GRS 4.3 Superseded July 2017 by GRS 5.1 and 5.2

 GRS 4.4 Library Records    [ PDF] [ WORD] [ FAQ ]

 Last Modified March 2022 (GRS Transmittal 32)

5.0 General Operations Support

 GRS 5.1 Common Office Records    [ PDF] [ WORD] [ FAQ ]

 Last Modified July 2017 (GRS Transmittal 28)

 GRS 5.2 Transitory and Intermediary Records    [ PDF] [ WORD] [ FAQ ] [ FAQ about Transitory Records in Electronic Messages ]

 Last Modified July 2017 (GRS Transmittal 28)

 GRS 5.3 Continuity and Emergency Planning Records  [ PDF] [ WORD] [ FAQ ]

 Last Modified March 2022 (GRS Transmittal 32)

 GRS 5.4 Facility, Equipment, Vehicle, Property, and Supply Records [ PDF ] [ WORD ] [ FAQ ]

 Last Modified April 2020 (GRS Transmittal 31)

 GRS 5.5 Mail, Printing, and Telecommunication Service Management Records [ PDF] [ WORD] [ FAQ ]

   Last Modified April 2020 (GRS Transmittal 31)

 GRS 5.6 Security Records [ PDF] [ WORD] [ FAQ ]

 Last Modified March 2022 (GRS Transmittal 32)

 GRS 5.7 Agency Accountability Records [ PDF ] [ WORD ] [ FAQ Updated ]

 Last Modified March 2022 (GRS Transmittal 32)

 GRS 5.8 Administrative Help Desk Records    [ PDF] [ WORD] [ FAQ ]

 Last Modified July 2017 (GRS Transmittal 28)

6.0 Mission Support

 GRS 6.1 Email Managed Under a Capstone Approach    [ PDF] [ WORD ] [ FAQ Updated ] [ NARA NA-1005 Verification for Implementation GRS 6.1 ]

 Last Modified April 2020 (GRS Transmittal 31)

  Note: The NA-1005 form has been updated from a fillable PDF form to a Microsoft Excel form and may be used immediately. The fillable PDF form will not be accepted after October 1, 2021.

 GRS 6.2 Federal Advisory Committee Records    [ PDF] [ WORD] [ FAQ ] [ GRS 6.2 Transfer Checklist ]

 Last Modified August 2015 (GRS Transmittal 24)

 GRS 6.3 Information Technology Records    [ PDF ] [ WORD ] [ FAQ ]

  Last Modified December 2017 (GRS Transmittal 29) 

 GRS 6.4 Public Affairs Records  Updated   [ PDF] [ WORD] [ FAQ ] [ Public Affairs Records Scheduling Guide ]

 Last Modified April 2020 (GRS Transmittal 31)

GRS 6.5 Public Customer Service Records    [ PDF] [ WORD] [ FAQ ]

 Last Modified July 2017 (GRS Transmittal 28)   

GRS 6.6 Rulemaking Records   GRS 6.6 items 040 and 050 have moved to GRS 5.7, 070, and 080. The rest of GRS 6.6 has been rescinded as of December 2017 (GRS Transmittal 29)

 

We will continue to edit and refine it, and we invite you to be part of that process. Is the GRS lacking an item you think should be there? Is something there that shouldn't be? Are you having difficulty interpreting an item? Please tell us! Send to: GRS_Team@nara.gov

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