Federal Records Management

FAQs for GRS 5.3, Continuity and Emergency Planning Records

Download all Frequently Asked Questions of Individual GRS Schedules in a PDF


1. What is the relationship of Continuity of Operations Planning (COOP) to emergency planning?

COOP is a part of overall emergency planning. Emergency planning in Federal agencies also includes other types of emergency plans.  Item 010 lists the following other types of emergency plans: Devolution Plans, Occupant Emergency Plans (OEP), Emergency Action Plans (EAP), Facility Emergency Action Plans (FEAPS), Records Emergency Plans (REP), Disaster Recovery Plans (DRP), and Pandemic Influenza Plans.



2. In the disposition instruction, what does “whichever is applicable” mean?

 “Whichever is applicable” means  you should apply whichever cutoff is appropriate for the records. If the records do not become superseded or obsolete, you should destroy them when they become 3 years old. Other records, such as a Memorandum of Understanding, may remain in place for many years then be superseded by a follow-on MOU or simply become obsolete.  The retention clock for this kind of record begins at the time they become superseded or obsolete. You should destroy them 3 years after that point. 

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