Federal Records Management

FAQs for GRS 2.7, Employee Health and Safety Records

Download all Frequently Asked Questions of Individual GRS Schedules in a PDF

 

QUESTION RELATED TO ITEM 030

 

1. Why is item 030 not part of GRS 2.6, Employee Training Records?

GRS 2.6, item 030, Individual employee training records, covers most individual employee training records, but does not include individual occupational health and safety training records (see GRS 2.6’s introduction), which GRS 2.7, item 030, covers instead. There are two reasons for this: first, occupational health and safety records are specialized training records that document an agency’s program objectives or illustrate program operations, unlike the other kinds of training records covered by GRS 2.6, item 030.  Also, agencies must keep one type of occupational health and safety records (hazardous waste program training (HAZWOPER) records) for at least 5 years, per 29 CFR Part 1910.120 Appendix E(9), so GRS 2.6, item 030’s 3-year retention period is not adequate.

QUESTION RELATED TO ITEMS 060 and 061

 

2. Whose records do these items cover?

These items apply to employee, contractor, and intern individual occupational medical case files.

 

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