AC 39.2024

Date: August 16, 2024

Memorandum to Federal Agency Contacts: General Records Schedule Transmittal 36 

I am pleased to announce the publication of General Records Schedule (GRS) Transmittal 36. 

This transmittal includes one new schedule:

GRS 6.7: Special Collections Required by Statute

This schedule provides disposition authority necessary to allow agencies to transfer records to NARA in the Electronic Records Archive (ERA) as required by specific statutes. Examples of these statutes include The Civil Rights Cold Case Records Collection Act of 2018 (P.L. 115-426) and the 2024 National Defense Authorization Act: Unidentified Anomalous Phenomena Collection (Public Law 118-31, Sections 1841-1843). The schedule only covers these special collections of records and not the original records that the agency continues to maintain.

Agency responsibilities:

Agency Records Officers must disseminate the revised GRS within their agencies no later than February 16, 2024.

Any notifications requesting the continued use of agency authorities must be submitted to GRS_Team@nara.gov by December 14, 2024. See Submitting GRS Notifications for more information about this process. Agencies should not need to submit notifications related to this new GRS. This GRS is only for copies of records that are transferred to NARA as required by statute. The GRS does not supersede agency authorities for the records maintained by the agency for its own business purposes. 

For more information, please see the GRS web page. If you have any questions about the GRS, please contact GRS_Team@nara.gov.

WILLIAM FISCHER
Chief Records Officer
for the U.S. Government (Acting)