Federal Records Management

AC 22.2016

April 1, 2016

MEMORANDUM TO FEDERAL AGENCY CONTACTS: Agency Disposition Profile Reports.

Since 2013, the National Archives and Records Administration (NARA) has provided Disposition Profiles to agencies that store records with the Federal Records Centers Program (FRCP). This report provides an overview of your agency’s current  and previous year’s holdings, highlights those records that are past due for accessioning or destruction, and shows how you can save money over the long term by approving disposition of past-due records.

We encourage you to review the report, which will be separately sent to Senior Agency Officials and Records Officers, and determine whether there are opportunities to take action on past-due disposals and accessions, including lifting litigation freezes where appropriate. Ensuring that all records are handled properly can help reduce your disposition backlog, alleviate the financial and administrative burden on your agency, and reduce litigation exposure. This year’s Disposition Profile is unchanged from FY 2015 except to show disposal results for records formerly covered by the Tobacco Industry Litigation (TIL) Freeze, which was lifted in December 2014.

The ultimate measure of success of any Federal records management program is the authorized, appropriate, and timely disposition of the agency's records. We realize that there may be a variety of obstacles to achieving this goal, but we want to partner with your agency to address them. NARA encourages you to work with your agency’s FRCP Account Manager to determine how you can take action on this report and realize the financial benefits of timely disposition. Action could be as simple as requesting that the FRCP re-issue disposal notices for past due transfers for your agency with a commitment to respond on your part. You may be surprised at the savings.

We look forward to continuing to work together to build on our shared commitment to Federal records management.

Director, Federal Records Centers Program.

Acting Chief Records Officer
for the U.S. Government