|Mandatory||Repeatable||Data Type||Authority||Level Available||A/V Only||Public Element|
|Yes||No*||Variable Character Length (40)||Copy Status List||Series
* Each physical occurrence (copy) of the archival materials may have only one Copy Status designated. If there are multiple copies of the archival materials, each copy should be assigned its own Copy Status.
|Definition:||The role or purpose of each physical occurrence (copy) of the archival materials. The purposes are preservation, reference, reproduction or some combination of the three.|
|Purpose:||Provides information needed to determine the proper use and storage of the archival materials. Indicates which copy is appropriate to pull for research requests.|
|Relationship:||This element is independent, but all of the Physical Occurrence Elements are dependent on it. For each copy of the archival materials to have any of the Physical Occurrence Elements, Copy Status must be created.|
Choose the correct term from the Copy Status Authority List.
More than one Physical Occurrence
Different Copies - Same Purpose
If the materials have been duplicated as a microform publication, do not describe the publication here as a separate physical occurrence. Instead, describe it in the Microform Publication Elements. The location of each copy of a microform publication is described separately in a microform locator.
[For the intermediate copy of a motion picture.]
[For a duplicate series of photographs available in a research room or in the stacks.]
[For a series of textual records serving all three purposes.]
[For a series of textual records with such a high historical value, such Presidential signatures, that it is not available for reference or reproduction. Duplicate sets of such a series would have their own physical description and copy status.]