Function and Use
|Mandatory||Repeatable||Data Type||Authority||Level Available||A/V Only||Public Element|
|No*||No||Variable Character Length (2000)||None||Series||No||Yes|
*Function and Use is mandatory for new descriptions of organizational records, but not for descriptions of personal papers or legacy descriptions.
The description of why the archival materials were created.
This element differs from Scope and Content Note, which describes the significant information contained within the records.Function and Use is about the activities that resulted in the creation of the archival materials.
Scope and Content Note is what is in the archival materials.
|Purpose:||Gives users a better understanding of the context of the archival materials.|
|Relationship:||This element is independent.|
Enter a description of specific activities or actions that resulted in the creation of the archival materials.
If appropriate, enter information about related records, but not if the relationship is simply one of subject or provenance.
Function and Use is mandatory for all new descriptions of organizational records (Government or donated materials), but not for personal papers or previously described archival materials.
Write in complete sentences. Be precise and brief. Do not use acronyms or organizational designations that are not defined in either Title or Scope and Content Note. If Function and Use Note uses an acronym that is not defined in either Title or Scope and Content Note, define the acronym the first time that it is used in Function and Use Note. Consult the Abbreviations section for further guidance on other abbreviation topics.