Holdings Measurement Count
|Mandatory||Repeatable||Data Type||Authority||Level Available||A/V Only||Public Element|
The quantity of the archival materials in the series. For artifacts, it counts the number of artifacts in the series. For electronic data, it counts the number of logical data records in the series. For all other records, it counts the number of each type of physical container in which archival materials are stored.
Holdings Measurement Type and Holdings Measurement Count are related to Extent . Both aim to measure the intellectual bulk of the archival materials. Extent , being a narrative field, accommodates a wide range of units of measure, such as linear feet, pages, photographs, and so on. Extent is meant to communicate clearly to the user. For these reasons, however, the field cannot be automatically summed. By contrast, Holdings Measurement Type and Holdings Measurement Count, being controlled fields, can be combined to produce NARA-wide statistics about holdings.
Identifies the quantity of the physical entities or the physical containers in which the archival materials are stored. This field can be used by NARA to count the overall size of its holdings.
|Relationship:||This element is dependent on Copy Status . Each copy of the archival materials must have a copy status specified to have Holdings Measurement Type . Holdings Measurement Type and Holdings Measurement Count are dependent on each other. For each type of holding in the series, Holdings Measurement Type and Holdings Measurement Count must both be included.|
For each physical occurrence (copy) of all archival materials except electronic records and artifacts, count and record the type of physical container in which the material is stored.
Count all material, but do not count the same material twice. For example, if artifacts are housed in boxes, count them only as artifacts. Do not record the type and amount of containers as well.