Guidance:
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For each physical occurrence (copy) of all archival materials except electronic records and artifacts, count and record the type of physical container in which the material is stored.
Partial Containers If a container holds a single series, indicate that the holdings measurement is one full box, even if the archival materials for the series do not take up the entire box. If a container holds multiple series, indicate the amount of the container used to store the archival materials for the series you are describing. Enter this information as a decimal number, up to three decimal places. For example, an eighth of a box equals ".125," half a box equals ".5," a third of a box equals ".333," a quarter of a box equals ".25," etc.
- For electronic records, count the number of logical data records. A logical data record is a set of data processed as a unit by a computer system or application independently of its physical environment. Examples include: a word processing document, a spreadsheet, an email message, each row in each table of a relational database, each row in an independent logical file database.
- For artifacts, count the number of artifacts.
Count all material, but do not count the same material twice. For example, if artifacts are housed in boxes, count them only as artifacts. Do not record the type and amount of containers as well.
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