The National Archives Catalog


Variant Control Number Note

Mandatory Repeatable Data Type Authority Level Available A/V Only Public Element
No No Variable Character Length (1000) None Collection
Series
File Unit
Item
No Yes
Definition:

The explanation of Variant Control Number and Variant Control Number Type.

Purpose: Clarifies the variant control number and type.
Relationship: This element is dependent on both Variant Control Number and Variant Control Number Type. To have Variant Control Number Note, both Variant Control Number and Variant Control Number Type must be created. Variant Control Number and Variant Control Number Type are repeatable, but only one Variant Control Number Note may be created for each set of those elements.
Guidance:

Enter any information needed to further clarify the variant control number or type, especially for "Other."

This element should rarely be used. Do not use this element to explain what a local identifier is or how it was created. Local identifiers are identifiers created by local NARA units to identify particular archival materials. The local identifier may be used to capture the "series entry number" or "entry number" used in the regions to identify series. Be aware that the local identifier might not be unique. Different units may use the same local identifier for different archival materials.

Write in complete sentences. Be precise and brief. Do not use unexplained acronyms or unknown organizational designations.

Examples:
Variant Control Number - 10042
Variant Control Number Type - Agency-Assigned Identifier
Variant Control Number Note - The case number was assigned by the U.S. Circuit Court. Northern District of Georgia. Atlanta Division.
Variant Control Number - 194
Variant Control Number Type - Inventory Identifier
Variant Control Number Note - Entry 194 is the entry number for this series found in "Preliminary Inventory of the Cartographic Records of the American Expeditionary Forces, 1917-21: (Record Group 120)" (PI 165).
Variant Control Number - PI66 181
Variant Control Number Type - Inventory Identifier
Variant Control Number Note - Entry 181 is the entry number for this series found in Preliminary Inventory 66, "Records of the Bureau of Plant Industry, Soils, and Agricultural Engineering."


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