- Mandatory Elements for Record Groups and Collections
- Mandatory Elements for Series, File Units, and Items
- Mandatory Elements for Archival Creators
Mandatory Elements for Record Groups and Collections
| Record Group | Collection |
| Title | Title |
| Collection Identifier | |
| Record Group Number | |
| Dates of Recordkeeping Start Date | Dates of Recordkeeping Start Date |
| Dates of Recordkeeping End Date | Dates of Recordkeeping End Date |
| Description Type | Description Type |
Mandatory Elements for Series, File Units, and Items
| Series | File Unit | Item |
| Title | Title | Title |
| Function and Use 1 | ||
| Inclusive Start Date 2 | ||
| Inclusive End Date 2 | ||
| General Records Type | General Records Type | General Records Type |
| Access Restriction Status 3 | Access Restriction Status 3 | Access Restriction Status 3 |
| Specific Access Restrictions 3 | Specific Access Restrictions 3 | Specific Access Restrictions 3 |
| Security Classification 3 | Security Classification 3 | Security Classification 3 |
| Use Restriction Status 3 | Use Restriction Status 3 | Use Restriction Status 3 |
| Specific Use Restrictions 3 | Specific Use Restrictions 3 | Specific Use Restrictions 3 |
| Creating Individual 4 | ||
| Creating Individual Type 4 | ||
| Creating Organization 4 | ||
| Creating Organization Type 4 | ||
| Description Type | Description Type | Description Type |
| Copy Status | Copy Status | Copy Status |
| Extent | ||
| GPRA Indicator | ||
| Holdings Measurement Type | ||
| Holdings Measurement Count | ||
| Language | ||
| Location Facility | Location Facility | Location Facility |
| Reference Unit | Reference Unit | Reference Unit |
| Specific Media Type | Specific Media Type | Specific Media Type |
NOTES:
1 Function and Use is mandatory for newly created descriptions of organizational records, but not for descriptions of personal papers or legacy descriptions.
2 The Dates of Recordkeeping for the File Unit and Item descriptions are inherited down from the Series descriptions.
3 If a Restriction Status of "Restricted - Fully" or "Restricted - Partly" is selected, then the Specific Restriction becomes mandatory. If a Specific Access Restriction of "FOIA (b)(1) National Security", "Donated - Security Classified", or "Security Classified - Mandatory Review" is selected, then the Security Classification also becomes mandatory.
4 A creator and creator type is mandatory. The creator can either be a creating individual or a creating organization. Creators for the File Unit and Item descriptions are inherited down from the Series descriptions.
Mandatory Elements for Archival Creators
| Organization Elements | Person Elements |
| Organization Name | Name |
| Abolish Date | |
| Establish Date |