Cancelled Guidance
This page lists National Archives and Records Administration (NARA) guidance that we have cancelled or that has otherwise expired or been superseded. We do not rely on this guidance once it has been cancelled or superseded or has expired.
Superseded, cancelled, revised, revoked, and expired guidance
- Superseded / cancelled classified national security information (CNSI) guidance - from the Information Security Oversight Office (ISOO)
- Superseded / cancelled controlled unclassified information (CUI) guidance - from the CUI Executive Agent, ISOO
- Superseded / cancelled records management guidance - from the Office of the Chief Records Officer for the U.S. Government
- Superseded / cancelled Freedom of Information Act ombudsman guidance - from the Office of Government Information Services (OGIS)
- Superseded / cancelled other NARA guidance
SUPERSEDED / CANCELLED Classified National Security Information (CNSI) Guidance
From the Information Security Oversight Office (ISOO)
| Number | Date issued | Title | zRIN | General topic | Summary | Date posted to portal | Status | Date of status change |
|---|---|---|---|---|---|---|---|---|
| ISOO Notice 2017-03 | 07/12/2017 | National Security Council (NSC) Partial Waiver for the Declassification Review of Certain White House and NSC Records | Declassification review | Establishes waiver for declassification review. Except for certain categories, agencies do not need to refer to the NSC staff for declassification review White House, NSC, and NSC-interest materials created prior to January 20, 2001, that are within their records. | 02/19/2020 | Cancelled by ISOO Notice 2021-03; Cancelled ISOO Notice 2013-04 (07/12/2017) | 7/16/2021 | |
| ISOO Guidance 2018-04 | 09/21/2018 | Reporting Waiver Granted for FY 2018 Statistics Related to the CNSI Program | Reporting | Notifies agencies that ISOO is waiving the requirement to submit these two statistical reporting forms for FY 2018, but that agencies must still complete self-inspection reporting for FY 2018 in accordance with Section 5.4(d)(4) of E.O. 13526 and 32 CFR 2001.60. | 02/19/2020 | Expired | 12/31/2018 | |
| ISOO Notice 2017-01 | 04/06/2017 | Upcoming ISOO Notices and Data Calls for FY 2017 | Data calls | Lists notices and data calls agencies must comply with, along with associated publication and suspense dates. | 02/19/2020 | Expired | 02/28/2018 | |
| ISOO Guidance 2016-03 | 05/24/2017 | Update on the Fundamental Classification Guidance Review | Classification guidance review | Additional guidance as ISOO continues working with agencies as they complete the 2017 Fundamental Classification Guidance Review (FCGR). | 02/19/2020 | Expired | 12/31/2018 | |
| ISOO Guidance 2016-01 | 03/17/2016 | FY 2017 Fundamental Classification Guidance Review | Classification guidance review | Notifies agencies they must perform the Fundemental Classification Guidance Review and submit the results of the completed review to ISOO by 30 June 2017, and provides guidance on the review and submission. | 02/19/2020 | Five-year cycle requirement; expired | 02/01/2017 | |
| ISOO Notice 2015-05 | 09/25/2015 | Agencies Eligible to Receive Referrals from Automatic Declassification at 25, 50, and 75 Years | Automatic declassification | Clarifies which agencies have received approval from the Interagency Security Classification Appeals Panel (ISCAP) to exempt specific information from automatic declassification and may receive referrals resulting from automatic declassification reviews. | 02/19/2020 | Superseded by ISOO Notice 2019-03 | 09/29/2019 | |
| ISOO Notice 2015-04 | 07/10/2015 | Update on Recent Cyber Incidents at OPM | OPM breach | Provides guidance on breaches of OPM clearance background investigation data, who was affected, how it happened, what steps to take, and OPM assistance to those affected. | 02/19/2020 | Expired | 01/31/2020 | |
| ISOO Notice 2015-03 | 07/07/2015 | Update for Security Clearance Holders | OPM breach | Provides guidance on current actions being taken regarding the recent OPM security breaches of clearance background investigation data. | 02/19/2020 | Expired | 01/31/2020 | |
| ISOO Notice 2015-02 | 06/16/2015 | Message from OPM to Security Clearance Holders | OPM breach | Notifies agencies that OPM discovered additional systems were compromised that affect clearance background investigation data. OPM, DHS, and the FBI are working to determine the number of people affected by this separate intrusion. | 02/19/2020 | Expired | 01/31/2020 | |
| ISOO Notice 2014-04 | 09/05/2014 | Agencies Eligible to Receive Referrals from Automatic Declassification at 25, 50, and 75 Years | Automatic declassification | Agencies that have received approval from the Interagency Security Classification Appeals Panel (ISCAP) to exempt specific information from automatic declassification and may receive referrals resulting from automatic declassification reviews. | 02/19/2020 | Superseded by ISOO Notice 2019-02 | 09/28/2019 | |
| ISOO Notice 2013-04 | 06/14/2013 | The National Security Staff (NSS) Partial Waiver for the Declassification Review of Select National Security Council and White House Classified Records | Declassification review | The Senior Director for Records and Access Management at the National Security Staff (NSS) has directed declassification reviewers across the Federal Government not to refer selected classified information originated by the National Security Council (NSC) and the White House to the NSS for declassification review. | 02/19/2020 | Cancelled | 01/23/2013 | |
| ISOO Notice 2013-02 | 01/23/2013 | Agencies Eligible to Receive Referrals from Automatic Declassification at 25, 50, and 75 Years | Automatic declassification | Provides guidance on agencies that have received approval from the Interagency Security Classification Appeals Panel (ISCAP) to exempt specific information from automatic declassification and receive referrals resulting from automatic declassification reviews. | 02/19/2020 | Superseded by ISOO Notice 2019-01 | 09/27/2019 | |
| ISOO Notice 2011-01 | 04/28/2011 | Review and Approval of Exemptions to Automatic Declassification Pursuant to Sections 3.3(b) and 3.3(h) of Executive Order 13526 | Automatic declassification | Clarifies Interagency Security Classification Appeals Panel (ISCAP) grants, prior to the onset of automatic declassification, of authority for Federal agencies to exempt specific information from automatic declassification. | 02/19/2020 | Cancelled | 01/23/2013 | |
| ISOO Guidance 2011-01 | 01/03/2011 | OMB - Initial Assessments of Safeguarding and Counterintelligence Postures for CNSI in Automated Systems | Assessments | Establishes initial requirements and details for agencies that handle classified national security information to establish assessment teams to review safeguarding procedures for classified information on automated systems. | 02/19/2020 | Expired | 01/28/2011 | |
| ISOO Notice 2010-02 | 09/30/2010 | Agencies Eligible/Ineligible to Receive Referrals | Agency referrals | Lists those agencies that have obtained ISCAP approval and are authorized to exempt information from automatic declassification. These agencies are the only agencies eligible to receive referrals for their classified equities | 02/19/2020 | Cancelled | 01/23/2013 | |
| ISOO Notice 2009-15 | 07/16/2009 | Further Definition of “Comparable Media” as it Relates to Delays in the Onset of Automatic Declassification | Comparable media | Clarifies what is considered “comparable media” under section 3.3(e)(2) of Executive Order 12958, as amended, and 32 CFR 2001.30(m)(1). Issued based on prior consultation with the affected departments and agencies and pending a formal change to 32 CFR Part 2001. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-14 | 06/09/2009 | Corrections to Citations in 32 C.F.R. Part 2001 Referencing Open Storage Areas | Open storage areas | Clarifies that two sections of 32 CFR Part 2001 provide incorrect citations referencing open storage areas. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-13 | 05/08/2009 | Prohibited Use of X1-X8 Markings | Prohibited markings | Provides guidance on calculating declassification dates for documents created on or after September 22, 2003, that have any of the X1-X8 markings on the “Declassify On” line and are used as a basis for a derivative classification decision. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-12 | 05/08/2009 | Prohibited Use of the Marking “OADR” | Prohibited markings | Provides guidance on which instructions to follow for determining declassification dates when performing derivative classification using a source document created prior to October 14, 1995, in which OADR appears in the “Declassify On” line. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-11 | 05/08/2009 | Prohibited Use of the Markings “MR” (Manual Review) and “Source Marked MR, date of source [date]” | Prohibited markings | Clarifies the status of the “MR” (Manual Review) marking after January 1, 2008, in the overall classification banner lines of Intelligence Community (IC) products. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-10 | 04/28/2009 | Security Violation Reporting to ISOO | Security violations | Provides guidance on agency head or senior agency official requirements to notify the Director of the Information Security Oversight Office (ISOO) whenever certain violations under E.O. 12958, as amended, occur. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-09 | 01/09/2009 | Derivative Classification – Identification of Multiple Sources | Derivative classification | Clarifies that people who apply derivative classification markings are required to carry forward a listing of the sources on or attached to the official file or record copy of the material they derivatively classify. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-08 | 01/08/2009 | Utilization of Classified Addenda | Classified addenda | Provides guidance on using classified addenda in accordance with section 1.6(g) of E.O. 13526, Original Classification Authorities. | 02/19/2020 | Cancelled | 09/30/2010 | |
| ISOO Notice 2009-05 | 10/10/2008 | Agencies Ineligible to Receive Referrals Identified by Primary Reviewing Agencies Amongst Records Subject to Automatic Declassification on December 31st of 2006, 2007, and 2008 | Agency referrals | Clarifies which agencies (and their subordinate and/or predecessor entities) with declassification guides were able to be exempted from automatic declassification on December 31st of 2006, 2007, and 2008, and to what extent. | 02/19/2020 | Cancelled | 09/30/2010 |
SUPERSEDED / CANCELLED Controlled Unclassified Information (CUI) Guidance
From the CUI Executive Agent, ISOO
| Number | Date issued | Title | zRIN | General topic | Summary | Date posted to portal | Status | Date of status change |
|---|---|---|---|---|---|---|---|---|
| CUI Memo 2019-08-12 | 08/12/2019 | CUI FY19 Annual Reporting Memo | Reports and reporting | Annual reporting call by November 1, 2019, in accordance with regulation and implementing guidance. Includes guidance for reporting on current and projected efforts to implement the CUI Program. | 02/19/2020 | Annual requirement; expired | 12/31/2019 | |
| CUI Memo 2019-08-12a | 08/12/2019 | CUI FY19 Annual Reporting Form and Instructions (attachment) | Reports and reporting | FY19 Annual Reporting Form accompanying annual reporting call. | 02/19/2020 | Annual requirement; expired | 12/31/2019 | |
| CUI Notice 2018-03 | 03/13/2018 | Implementation and Compliance Reporting and Delays | Implementing | Additional implementation guidance on what constitutes compliance, reporting requirements, and delays. | 02/19/2020 | Cancelled by CUI Notice 2020-01 | 05/14/2020 | |
| CUI Notice 2016-01 | 09/14/2016 | Implementation Guidance for the CUI Program | Implementing | Provides deadlines and requirements for implementing the CUI Program within agencies. | 02/19/2020 | Cancelled by CUI Notice 2020-01 | 05/14/2020 | |
| CUI Memo 2018-08-06 | 08/06/2018 | CUI FY18 Annual Reporting Memo, Form, and Instructions | Reports and reporting | Annual reporting call by November 1, 2018, in accordance with regulation and implementing guidance. Includes guidance for reporting on current and projected efforts to implement the CUI Program. | 02/19/2020 | Annual requirement; expired | 12/31/2018 | |
| CUI Memo 2017-08-17 | 08/17/2017 | CUI FY17 Annual Reporting Memo, Form, and Instructions | Reports and reporting | Annual reporting call by November 1, 2017, in accordance with regulation and implementing guidance. Includes guidance for reporting on current and projected efforts to implement the CUI Program. | 02/19/2020 | Annual requirement; expired | 12/31/2017 | |
| CUI Notice 2017-02 | 08/17/2017 | CUI and Multi-Step Destruction Process | Destroying CUI | Recommended methods for destroying CUI that meet regulatory requirements. | 02/19/2020 | Superseded by CUI Notice 2019-03 | 07/15/2019 | |
| CUI Memo 2017-04-07 | 04/07/2017 | CUI Program Implementation Initial Status Report | Reports and reporting | Initial status report call by May 31, 2017, on agency CUI implementation efforts aligning with implementation guidance. Includes guidance for reporting. | 02/19/2020 | Initial requirement; expired | 07/31/2017 | |
| CUI Handbook 2016-09-16 | 09/16/2016 | Marking CUI (Marking Handbook) | Marking | Marking guidance for the CUI Program. | 02/19/2020 | Superseded by CUI Handbook 2016-12-06 | 12/06/2016 | |
| CUI Joint Memo 2014-07-03 | 07/03/2014 | Revised Guidance regarding CUI and the Freedom of Information Act | Decontrolling/FOIA | Guidance on the intersection between the CUI Program and FOIA. | 02/19/2020 | Superseded by CUI Joint Memo 2018-11-19 | 11/19/2018 | |
| CUI Notice 2013-01 | 05/22/2013 | Provisional Approval of Proposed CUI Categories and Subcategories | Categories | Guidance on requesting approval from the CUI Executive Agent to provisionally protect information an agency identifies as sensitive while developing a suitable law, regulation, or Government-wide policy to establish it as a CUI category. | 02/19/2020 | Superseded by CUI Notice 2018-04 | 11/16/2018 | |
| CUI Memo 2012-07-27 | 07/27/2012 | Review of Proposed Categories for CUI Registry | Categories | Initial call for agencies to identify information types they believe should be included on the CUI Registry but that do not already have a law, regulation, or Government-wide policy qualifying them as CUI, and guidance on justification requirements. | 02/19/2020 | Superseded by CUI Notice 2018-06 | 11/16/2018 | |
| CUI Joint Memo 2011-11-22 | 11/22/2011 | CUI and the Freedom of Information Act | Decontrolling/FOIA | Guidance regarding the intersection between the CUI Program and FOIA. | 02/19/2020 | Superseded by CUI Joint Memo 2014-07-03 | 07/03/2014 | |
| CUI Notice 2011-01 | 06/09/2011 | Initial Implementation Guidance for Executive Order 13556 | Implementing | Initial implementation guidance for the CUI Program based on Executive Order 13556. | 02/19/2020 | Superseded by 32 CFR 2002 |
09/14/2016 |
SUPERSEDED / CANCELLED Records Management Guidance
From the Office of the Chief Records Officer for the U.S. Government
| Number | Date issued | Title | zRIN | General topic | Summary | Date posted to portal | Status | Date of status change |
|---|---|---|---|---|---|---|---|---|
| NARA Bulletin 2015-01 | 06/17/2015 | Scheduling Guidance on the Appropriate Age for Legal Transfer of Permanent Records to the National Archives of the United States | Scheduling records | Provides guidance on determining the appropriate age at which permanent records, regardless of their media or format, should be transferred into the legal custody of the National Archives. | 02/19/2020 | Superseded by NARA Bulletin 2020-02 | 09/30/2020 | |
| NARA Bulletin 2014-03 | 12/04/2013 | Guidance on Agency Records Officer Training Requirements | Training | Provides guidance to assist agency records officers in meeting Requirement 2.3 in the joint Office of Management and Budget (OMB) and NARA Directive M-12-18, Managing Government Records (August 24, 2012). | 02/19/2020 | Superseded | ||
| NARA Bulletin 2011-02 | 10/20/2010 | Guidance on Managing Records in Web 2.0/Social Media Platforms | Social media records | Provides guidance on managing records produced when agencies use web 2.0/social media platforms for Federal business. Open and transparent government increasingly relies on the use of these technologies, and as agencies adopt these tools, they must comply with all records management laws, regulations, and policies. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2008-05 | 07/31/2008 | Guidance concerning the use of e-mail archiving applications to store e-mail, July 31, 2008 | Electronic messages | Provides guidance on using email archiving applications and similar technologies for managing email records. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2008-04 | 07/31/2008 | Guidance for flexible scheduling | Records schedules | Provides information to agencies that want to create flexible "big bucket" or large aggregation schedules for their records or wish to use flexible retention periods for record disposition. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2008-03 | 03/06/2008 | Scheduling existing electronic records | Records schedules | Reminds agencies of techniques that may assist them in scheduling existing electronic records in accordance with Section 207(e) of the E-Government Act of 2002, [44 U.S.C. 3601] and NARA Bulletin 2006-02, NARA Guidance for Implementing Section 207(e) of the E-Government Act of 2002. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2008-02 | 02/04/2008 | Protecting Federal records and other documentary materials from unauthorized removal | Records custody | Reminds heads of agencies that official records must remain in the custody of the agency. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2006-05 | 07/31/2006 | Pre-accessioning permanent electronic records | Transferring records | Defines what NARA means when discussing pre-accessioning of electronic records with archival value and describes the criteria for determining when pre-accessioning is appropriate. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2006-04 | 07/12/2006 | Scheduling Electronic Copies of E-mail and Word Processing Records | Records schedules | Directs agencies to use General Records Schedule (GRS) 20, Item 13, as disposition authority for electronic copies of records created using word processing applications that are not the copies maintained in a record-keeping system, and GRS 20, Item 14, as disposition authority for electronic copies of email records that are also not maintained in a record-keeping system. Also announces a change in procedure for submitting an SF 115, Request for Records Disposition Authority (i.e., records schedule). | 02/19/2020 | Superseded | ||
| NARA Bulletin 2006-03 | 12/23/2005 | Availability of the Federal Enterprise Architecture Records Management Profile, version 1.0 | Records management | Announces the public release of the Federal Enterprise Architecture (FEA) Records Management Profile, version 1.0 (RM Profile, v. 1.0). The profile provides a context for embedding record-keeping requirements and effective records management practices to ensure that common and consistent records management procedures and practices are built into agency work processes, enterprise architectures, capital planning and investment control (CPIC) processes, and information systems. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2006-02 | 12/15/2005 | NARA Guidance for Implementing Section 207(e) of the E-Government Act of 2002 | Electronic records | Provides agencies with NARA's approach to improve the management of electronic records, including web records, as directed by Section 207(e) of the E-Government Act of 2002, [44 U.S.C. 3601]. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2005-07 | 09/27/2005 | Records Storage Facility Standards | Records storage facilities | Reminds agencies of their obligations to ensure that agency records storage facilities and commercial records storage facilities (records centers) used to store their agency records meet NARA's records storage facility standards in 36 CFR part 1228, subpart K, and that they have obtained NARA approval as outlined in that subpart. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2005-05 | 04/20/2006 | Guidance for flexible scheduling | Records schedules | Provides information to agencies that want to create flexible "big bucket" or large aggregation schedules for their records or wish to use flexible retention periods for records disposition. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2005-04 | 03/28/2005 | Availability of electronic records management guidance for PKI digital signature authenticated and secured transaction records | Digital signature records | Announces the availability of "Records Management Guidance for PKI Digital Signature Authenticated and Secured Transaction Records," which was jointly developed by NARA and the Federal Public Key Infrastructure Steering Committee's (FPKI SC) Legal/Policy Working Group in response to a Chief Information Officer (CIO) Council request. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2005-03 | 12/22/2004 | Protecting Federal records and other documentary materials from unauthorized removal | Records custody | Reminds heads of agencies that official records must remain in the custody of the agency. Issued to coincide with personnel changes in the Presidential administration. | 02/19/2020 | Superseded | ||
| NARA Bulletin 2005-02 | 10/06/2004 | Harvest of Agency Public Web Sites | Web records | Announces that NARA will be conducting a harvest (i.e., capture) of agency public websites as they exist on or before January 20, 2005, to document agency presence on the World Wide Web during the Presidential administration term ending in January 2005. In January, NARA will provide online public access to all captured websites received as part of this initiative. Also requests agencies to take certain steps to ensure the successful completion of the harvest. | 02/19/2020 | Superseded |
SUPERSEDED / CANCELLED Freedom of Information Act Ombudsman Guidance
From the Office of Government Information Services (OGIS)
Guidance will be added as it becomes available.
SUPERSEDED / CANCELLED Other NARA Guidance
Guidance will be added as it becomes available.