Federal Records Management

AC 11.2015

February 9, 2015

MEMORANDUM TO FEDERAL AGENCY CONTACTS: NARA's Agency Services Bimonthly Records and Information Discussion Group (BRIDG), Wednesday, February 18, 2015

Please mark your calendars for the next BRIDG meeting scheduled for Wednesday, February 18, 2015.

To view the current 2015 Agency Services-BRIDG meeting schedule, go to: BRIDG Meeting Dates, Times and Location.

The meeting will be held at the National Archives and Records Administration downtown building, 700 Pennsylvania Avenue, NW (Metrorail's Yellow or Green lines to the Archives/Navy Memorial station) in the McGowan Theater. Please enter on the Constitution Avenue side of the building, the "Special Events" entrance (which is actually the exit for the general public).

We will begin with an informal networking hour from 9:00 a.m. to 10:00 a.m. in the Jefferson Conference Room (mezzanine level). The BRIDG meeting will run from 10:00 a.m. to 12:00 p.m. in the McGowan Theater (basement level). A Staff Meet and Greet for Appraisal Team 3 agency staff and a Target Audience Analysis Focus Group – conducted by NARA’s National Records Management Training program – will be held from 1:00 p.m. to 3:00 p.m. in the Jefferson Room (mezzanine level).

Meeting agenda items include the following:
  • Cindy Smolovik, Supervisor, Records Management Oversight Team, will provide a demonstration of the Federal Records and Information Management Maturity Model created by a joint working group of the Federal Record Council and NARA.
  • Rachel Ban Tonkin, Supervisor, Appraisal Team 1 and Margaret Hawkins, Director, Records Management Services, will present the Expedited Records Schedule Approval Process for clearly temporary records.
  • Scott Roley, Assistant Director for Operations (T&D), Federal Records Centers Program, will present on recent and forthcoming developments in transfers and disposition, including disposal review and the Tobacco Industry Litigation (TIL) Freeze lift.
  • Gary Rauchfuss, Director, Records Management Training Program, will talk about the target audience analysis project that will collect data to drive the redesign of the training program.

Please visit this link (https://www.youtube.com/watch?v=r3a7G_TP3VE) to view the meeting via the National Archives YouTube Channel.

To reserve a place for the Agency Services-BRIDG meeting, please provide your name, telephone number, and agency name via email to rm.communications@nara.gov, no later than 5 pm on Friday, February 13, 2015. You may reserve places for several staff in the same email, but for security purposes we must have each individual's name, telephone number, and email address.

NARA’s National Training team will host a Target Audience Analysis Focus Group during the regularly scheduled Meet and Greet, on February 18, 2015 (1:15 to 3:00 p.m. in the Jefferson Room), to define the training needs of Agency Records Officers who work with Appraisal Team 3.

We will gather information about your Records Management responsibilities, tasks, motivations and what information is needed to perform your job. After the focus group, there will also be time to meet with your Appraisal Archivist.

The Staff Meet and Greet will provide an opportunity to meet with Appraisal Archivists and the supervisor from Appraisal Team 3, FRC account representatives, records accessioning staff. All agencies listed as part of Team 3 are encouraged to attend this meeting.

To reserve a place for joint Target Audience Analysis focus group and Staff Meet and Greet, a reservation is required. Send an email to rm.communications@nara.gov to RSVP. You can include your RSVP for the Target Audience Analysis focus group/Staff Meet and Greet in the same email for the Agency Services-BRIDG meeting RSVP.

Please email Angela Dorsey at angela.dorsey@nara.gov if you need assistance. NARA encourages agencies to participate at BRIDG by presenting best practices or lessons learned that would be helpful to other attending agencies. If you wish to lead a discussion, please reply to this RM Communications.

NARA reserves the right to postpone or cancel a meeting at any time. See: NARA’s meeting cancellation policy.

Chief Records Officer
for the U.S. Government

Federal Records Centers Program