Federal Records Management

Unauthorized Dispositions Closed Cases

Under 44 USC 3106 and 36 CFR Part 1230, "Unlawful or Accidental Removal, Defacing, Alteration, or Destruction of Records," Federal agencies are required to "notify the Archivist of any actual, impending, or threatened unlawful removal, defacing, alteration, corruption, deletion, erasure, or other destruction of records in the custody of the agency." NARA also receives notifications from other sources such as the news media and private citizens. NARA establishes unauthorized disposition case files to track each allegation and any communications with the agency until the issue is resolved.

The Records Management Oversight and Reporting Program is responsible for handling all unauthorized disposition cases. For more information or to report a case of unauthorized disposition, please contact us via email at UnauthorizedDisposition@nara.gov

The table below lists all closed unauthorized disposition cases and includes a pdf file open and close letters (when available or permissible) for each case from NARA to the agency. The unauthorized disposition case file contains more information including the communications between NARA and the agency. If you would like more information on a case, please contact the NARA Freedom of Information Act (FOIA) Office to file a FOIA request for the case file. Please use the Case ID indicated on the below table in your FOIA request. You can also see records previously requested in the FOIA Electronic Reading Room

At the end of the fiscal year, the closed cases are removed from the table on the Unauthorized Disposition of Federal Records web page and added to the table on this page. For information on any cases that closed prior to the end of Fiscal Year 2017, please refer to NARA's Annual Performance and Accountability Reports. Please note Performance and Accountability Reports prior to the 2008 report do not contain information on unauthorized disposition cases. For additional information on older cases, you can review this spreadsheet of all cases that were opened prior to October 1, 2016. 

Closed Unauthorized Disposition Cases

Agency Secondary Agency Case Open Date Case Close Date Records Status Case ID Case Letters
Agency for International Development   7/24/2015 10/19/2016 Electronic records of Haiti Mission possibly lost during migration from a system of stand-alone computers to a cloud-based office productivity and storage solution. Allegation founded-corrective action taken UD-2015-0007 UD-2015-0007 Open/Close
Agriculture Forest Service 8/7/2017 12/11/2017

10,385 Softcopy/Tiff files between 2003-2007 and PDF and TIFF vintages between 2010-2013 topographic maps, were not archived were overwritten with each update. Volume and dates are unknown.

Allegation founded-corrective action taken UD-2017-0028 UD-2017-0028  Open/Close
Agriculture Forest Service 2/21/2018 2/26/2018

Suspected unauthorized disposition of Federal records donated to Black Hills State University, in FY2005, by Black Hills National Forest.

Allegation not founded UD-2018-0007 UD-2018-0007  Open/Close
Agriculture Forest Service 1/9/2018 1/9/2018

Accidental loss of FY 2016 procurement records. A Southern Region Forest Service employee inadvertently left a briefcase containing the records in an airport waiting area on March 24, 2017.

Allegation founded-corrective action taken UD-2018-0002 UD-2018-0002  Open/Close
Air Force    5/18/2016 7/11/2017 Loss of personnel records (DD-214’s and Special Orders) at Malmstrom AFB, Montana that may have occurred during input of hardcopy records into Automated Records Management System (ARMS) administered by Air Force Personnel Center Allegation founded-corrective action taken UD-2016-0013 UD-2016-0013 Open/Close
Central Intelligence Agency   12/10/2007 2/14/2017 Unlawful destruction by Central Intelligence Agency (CIA) personnel of videotapes of detainee interrogations. Allegation founded-corrective action taken UD-2008-0001 UD-2008-0001  Open/Close
Commerce U.S. Patent and Trademark Office 7/26/2018 9/28/2018

Utility patent drawings for sale on eBay

Allegation not founded UD-2018-0021 UD-2018-0021 Open/Close 
Consumer Financial Protection Bureau    1/31/2017 4/13/2017 Electronic Messages of CFPB Director Richard Cordray's personal device was not captured. Allegation founded-corrective action taken UD-2017-0015 UD-2017-0015  Open/Close
Consumer Financial Protection Bureau    8/8/2017 8/16/2017 Audio Visual Recordings Allegation founded-corrective action taken UD-2017-0029 UD-2017-0029 Open/Close
Defense Defense Logistics Agency 10/20/2016 6/27/2016

Copies of acknowledgements of invoices for contracts contained in the WAWF system, MIPRs, MODs and commitment documents (DL1304) forms.  6/30/2016:  Financial records and supporting documentation including acknowledgements of invoices.

Allegation founded-corrective action taken UD-2017-0001 UD-2017-0001  Open/Close
Defense National Geospatial-Intelligence Agency 5/13/2015 7/25/2017 Records of the Executive Office of the NGA records, both electronic and paper, have not been fully preserved for the period of 1996 to 2006. Allegation founded-corrective action taken UD-2015-0001 UD-2015-0001 Close Letter Only
Defense National Guard Bureau 8/9/2016 1/17/2018

FOIA requester denied request to Kentucky Air National Guard records. Alleges high ranking personnel ordered records to be deleted.

Allegation not founded UD-2016-0023 UD-2016-0023 Open/Close
Defense Office of the Secretary of Defense 11/3/2009 2/28/2017 E-mail captured in May 2004 from the Coalition Provisional Authority (CPA) in Iraq maintained on OSD hard drives that was destroyed sometime before 10/22/2009. Allegation founded-corrective action taken UD-2010-0001 UD-2010-0001 Close Letter Only
Defense Office of the Secretary of Defense 12/18/2015 11/15/2016 Possible alienation of e-mail records from Secretary Ashton Carter resulting from his use of a personal e-mail account. Allegation not founded UD-2016-0003 UD-2016-0003 Open/Close
Defense Office of the Secretary of Defense 11/1/2016 3/6/2017 Possible alienation of e-mail records resulting from Secretary Robert Gates' use of a personal e-mail account during his tenure as Secretary. Allegation not founded UD-2017-0006 UD-2017-0006 Open/Close
Energy   12/21/2010 8/28/2017 Federal records turned over to the Colorado School of Mines by current and former Department of Energy employees between 1989 and 1994. Allegation founded-corrective action taken UD-2011-0001

UD-2011-0001 Close Letter Only

Energy National Nuclear Security Administration 11/21/2016 11/28/2016 Accidental destruction of thirty personnel training folders by the Naval Nuclear Laboratory (NNL) Security Department that occurred between 2005 to 2014 at the Bettis Atomic Power Laboratory, West Mifflin, PA. Allegation founded-corrective action taken UD-2017-0009 UD-2017-0009 Open/Close
Environmental Protection Agency    5/17/2017 5/23/2017 Permanent EPA records, retention schedule 014. OSRR RIC, were lost in transit between contractor, Smooth Solutions, and the Office of Site Remediation and Restoration Records and Information Center. UPS was unable to recover the package with these records. Allegation founded-corrective action taken UD-2017-0021 UD-2017-0021  Open/Close
Environmental Protection Agency   9/11/2018 9/11/2018

Official hard-copy records related to 4 EPA OIG audits were accidentally destroyed in March and April 2016 prior to their scheduled destruction date.

Allegation founded-corrective action taken UD-2018-0023 UD-2018-0023 Open/Close
Environmental Protection Agency   4/24/2018 4/24/2018 Certain emails sent or received by a Regional Counsel employee for EPA Region 1, between February 19, 2013 and August 7, 2017, were inadvertently deleted. Allegation founded-corrective action taken UD-2018-0011 UD-2018-0011 Open/Close
Environmental Protection Agency Atlanta Regional Office 10/6/2016 1/9/2017 Inspections, notices of violation and noncompliance files were improperly disposed Allegation founded-corrective action taken UD-2017-0003 UD-2017-0003 Open/Close
Executive Office of the President Council on Environmental Quality 8/31/2017 1/17/2018

On May 19, 2017, the Council on Environmental Quality self-reported on the unauthorized destruction of a box of records that were inadvertently disposed of during an office move.

Allegation founded-corrective action taken UD-2017-0030 UD-2017-0030 Open/Close
General Services Administration   2/22/2017 5/18/2017 Allegations of 27 personal email accounts of 18F staff (GSA contractors) were used to send work-related emails without copying government accounts. Allegation founded-corrective action taken UD-2017-0019 UD-2017-0019  Open/Close
Health and Human Services Centers for Medicare & Medicaid Services 6/7/2016 1/10/2017 Email records created or received by CMS - OEDA Office. Anonymous allegation that Niall Brennan, Chief Data Officer and Director of OEDA directed his staff "to establish personal email accounts on non-government systems." Allegation not founded UD-2016-0015 UD-2016-0015 Open/Close
Homeland Security Customs and Border Protection 11/13/2017 4/24/2018

Several boxes of paper records were destroyed due to Hurricane Harvey.

Allegation founded-corrective action taken UD-2018-0001 UD-2018-0001 Open/Close
Homeland Security Federal Emergency Management Agency 10/31/2012 11/22/2016 Email records related to the management of grant funds awarded by FEMA to DVIC. Allegation not founded UD-2013-0002 UD-2013-0002  Open/Close
Homeland Security Transportation Security Administration 11/16/2016 11/28/2016 Calibration Reports for seven Explosives Trace Detection (ETD) machines were missing from the log books for the month of August. After research it was determined that the calibration logs had been shredded. Allegation founded-corrective action taken UD-2017-0008 UD-2017-0008  Open/Close
Homeland Security Transportation Security Administration 5/25/2017 6/1/2017 Calibration Reports maintained in three Explosives Trace Detection (ETD) machines. Allegation founded-corrective action taken UD-2017-0022 UD-2017-0022 Close Letter Only
Interior    6/4/2015 5/18/2017 Software deficiency in DOI's contracted journaling solution potentially caused DOI emails to be deleted Allegation founded-corrective action taken UD-2015-0002 UD-2015-0002 Open/Close
Interior   2/2/2018 5/2/2018

Temporary contract documents, past their disposal date.

Allegation founded-corrective action taken UD-2018-0004 UD-2018-0004 Open/Close
Interior Bureau of Indian Affairs 5/31/2018 6/1/2018

One FRC box of 3401-P5 Housing Improvement (HIP) Applicant Case Files, FY 1960 - 2006. 

Allegation founded-corrective action taken UD-2018-0016 UD-2018-0016  Open/Close
Interior Bureau of Land Management 7/27/2017 8/24/2017 On December 27, 2016, a Bureau of Land Management (BLM) employee in the Salt Lake Field Office (SLFO) prematurely disposed of physical land-use (film) permits in an effort to make space for additional records. The records that were disposed were the origianl records in paper form covering FY 1990 through FY 2015 and included correspondence, applications, maps, permits, payment receipts, serial register pages, and related materials. Approximate volume 8 cubic feet. Allegation founded-corrective action taken UD-2017-0027 UD-2017-0027 Open/Close
Interior Bureau of Land Management 2/16/2017 8/15/2018

Fire damaged/destroyed the Bureau of Land Management Challis, ID field office. Majority of records destroyed/damaged include realty records, rights-of-way, recreation records, unauthorized use, grazing permits, allotment files, and mining claim surface management files. Contractor was hired to evaluate the records that were damaged/destroyed as a result of the fire. Agency is estimating that a final report from the contractor that will include an estimate of records destroyed and recovery efforts for those that can be salvaged will be received in July/August time frame. 

Allegation founded-corrective action taken UD-2017-0016 UD-2017-0016 Open/Close
Interior National Park Service 11/2/2016 3/16/2017

1988 fire records regarding fire management decisions and bear incident documents and photographs were deleted by Joan Anzelmo, Public Relations Officer.

Allegation not founded UD-2017-0007 UD-2017-0007  Open/Close
Interior National Park Service 1/31/2017 4/29/2017 Social Media Tweets, tweeted from @BadlandsNPS account on 1/24/2017. Allegation founded-corrective action taken UD-2017-0014 UD-2017-0014 Open/Close
Interior United States Fish and Wildlife Service 7/12/2017 1/4/2018

Documents from US Fish and Wild Service (FWS) political appointee records were not captured.

Allegation founded-corrective action taken UD-2017-0024 UD-2017-0024 Open/Close
Interior United States Fish and Wildlife Service 2/5/2018 4/24/2018

Fish and Wildlife Service records regarding the Highway 79 Construction Project

Allegation founded-corrective action taken UD-2018-0005 UD-2018-0005 Open/Close
Interior US Geological Survey 5/16/2017 5/23/2017

Two USGS employees made unauthorized alterations to inputs of an inductively coupled plasma mass spectrometer. These input alterations resulted in altered output data from the instrument.

Allegation founded-corrective action taken UD-2017-0020 UD-2017-0020 Open/Close
Justice Federal Bureau of Investigation 10/6/2016 12/5/2016 Case file 88-PX-11069 partially disposed/destroyed Allegation founded-corrective action taken UD-2017-0002 UD-2017-0002 Open/Close
Justice Federal Bureau of Investigation 1/23/2018 7/23/2018

Text messages and emails from government and personal devices and accounts pertaining to FBI business.

Allegation not founded UD-2018-0003 UD-2018-0003 Open/Close
Labor Wage and Hour Division 10/13/2016 1/6/2017 After an employee whose records were requested by the ALG FOIA left the organization, the e-mail account was deleted (approximately six weeks after the employee left the agency) and ITS has no way to reconstitute these records. Allegation not founded UD-2017-0004 UD-2017-0004 Open/Close
National Aeronautics and Space Administration   7/21/2017 10/5/2017 300 magnetic data  tape reels for NASA Goddard Space Flight Center dating from 1969-1972, along with two large computers bearing NASA GSFC markings. Allegation founded-corrective action taken UD-2017-0026 UD-2017-0026 Open/Close
National Credit Union Administration   11/20/2015 11/22/2016 Email record server deleted in the absence of an agency email management recordkeeping practice, such as print-and-file, or a NARA-approved disposition authority. Allegation founded-corrective action taken UD-2016-0002 UD-2016-0002 Open/Close
Navy   10/29/2014 9/5/2018

Records related to the manufacture and purchase of automatic-rifle silencers. Navy security officers allegedly destroyed records of the Navy Directorate for Plans, Policy, Oversight and Integration that were the subject of an ongoing federal investigation. 

Allegation not founded UD-2015-0004 UD-2015-0004 Open/Close
Navy   7/15/2003 9/13/2018 The Naval History and Heritage Command reported records offered for sale on eBay as possibly being alienated. These include blueprints, ship plans, and general plan booklets for Navy vessels during the period 1934-1991. Allegation founded-corrective action taken UD-2013-0001 UD-2013-0001 Open/Close
Navy United States Marine Corps 8/2/2016 4/2/2018 Potential alienation of records resulting from the alleged donation of 16,000 reels of 16mm and 35mm films to the University of South. Carolina. Allegation founded-corrective action taken UD-2016-0021 UD-2016-0021  Open/Close
Office of Special Counsel   3/6/2018 8/15/2018

The potential unauthorized deletion of electronic files maintained in an electronic folder of an official in the Human Capital Office as well as the removal of boxes of unknown content by an employee. 

Allegation founded-corrective action taken UD-2018-0008 UD-2018-0008 Open/Close
Peace Corps   1/6/2017 3/15/2018

Peace Corps Capstone approach implemented a system that performed routine 90-day destruction of emails after and employee leaves the Peace Corps.

Allegation founded-corrective action taken UD-2017-0011 UD-2017-0011  Open/Close
Securities and Exchange Commission   1/19/2017 4/5/2018

Unauthorized destruction and improper handling and maintenance of whistleblower files & SEC government employees are inappropriately using personal email accounts to conduct agency business.

Allegation not founded UD-2017-0013 UD-2017-0013  Open/Close
State   7/18/2016 12/15/2017

E-mail records of former State Department employee Bryan Pagliano during Secretary Clinton's tenure.

Allegation founded-corrective action taken UD-2016-0018 UD-2016-0018  Open/Close
Transportation Federal Railroad Administration 12/14/2016 4/6/2017 Emails from FRA Administrator and FRA associate Administrator for Finance and Administration Allegation founded-corrective action taken UD-2017-0010 UD-2017-0010  Open/Close
Treasury Bureau of Engraving and Printing 10/24/2016 3/6/2017 Video Surveillance Files at District of Columbia and Fort Worth facilities were automatically deleted by the security system because of a lack of space for recording. Allegation founded-corrective action taken UD-2017-0005 UD-2017-0005  Open/Close
Treasury Financial Crimes Enforcement Network 5/17/2018 6/26/2018

Suspicious-activity reports (SARs) discovered absent from the database maintained by the Treasury Department's Financial Crimes Enforcement Network (FINCEN).

Allegation not founded UD-2018-0013 UD-2018-0013  Open/Close
Treasury Internal Revenue Service 3/27/2018 3/27/2018

A single IRS tax document as part of the annual Collection Statute Expiration Date (CSED) “Pull to Save” project for Ogden List Year 10. The document DLN 29-141-235-117-51-0 could not be located upon request.

Allegation founded-corrective action taken UD-2018-0006 UD-2018-0006 Open/Close
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