Federal Records Management

Unauthorized Disposition of Federal Records

Federal agencies are required to "notify the Archivist of any actual, impending, or threatened unlawful removal, defacing, alteration, corruption, deletion, erasure, or other destruction of records in the custody of the agency" (36 CFR Part 1230). NARA also receives notifications from other sources such as the news media and private citizens. NARA establishes unauthorized disposition case files to track each allegation and any communications with the agency until the issue is resolved.

Listed below are unauthorized disposition cases from October 1, 2016 to present and includes pdf files of open and close letters (when available or permissible) for each case from NARA to the agency.

The unauthorized disposition case file contains more information including the communications between NARA and the agency. If you would like more information on a case, please contact the NARA Freedom of Information Act (FOIA) Office to file a FOIA request for the case information. Please use the Case ID indicated on the below table in your FOIA request.  You can also see some previously requested records in the FOIA Electronic Reading Room. For additional information on older cases, you can review this spreadsheetof all cases that were closed prior to October 1, 2016. 

The Records Management Oversight and Reporting Program is responsible for handling all unauthorized disposition cases. For more information or to report a case of unauthorized disposition, please contact us via email at UnauthorizedDisposition@nara.gov


Departments

Independent Agencies

Agriculture​

Agency Open Case Date Close Case Date Case ID Records Status Case Letters
Forest Service 08/07/2017 12/11/2017 UD-2017-0028 10,385 Softcopy/Tiff files between 2003-2007 and PDF and TIFF vintages between 2010-2013 topographic maps, were not archived were overwritten with each update. Volume and dates are unknown. Founded UD-2017-0028 Open/Close
Forest Service 01/09/2018

 01/18/2018

UD-2018-0002 Accidental loss of FY 2016 procurement records. A Southern Region Forest Service employee inadvertently left a briefcase containing the records in an airport waiting area on March 24, 2017. Founded UD-2018-0002 Open/Close
Forest Service 02/08/2018 02/26/2018 UD-2018-0007 Suspected unauthorized disposition of Federal records donated to Black Hills State University, in FY2005, by Black Hills National Forest. Unfounded UD-2018-0007 Open/Close
Forest Service 01/18/2018 10/17/2018 UD-2018-0012 A Forest Service employee in the Pacific Northwest Region has admitted to stealing Agency financial records and states that the records have been provided to her attorney. Founded UD-2018-0012 Open/Close
 

Commerce

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Commerce 10/01/2019   UD-2020-0001 The Washington Post published an article on September 30, 2019, alleging that Commerce Secretary, Wilbur Ross, used personal email for official business and did not consistently preserve his government-related email messages properly. Pending review/follow-up UD-2020-0001 Open
National Oceanic and Atmospheric Administration 07/10/2017 10/19/2018 UD-2017-0023 NOAA might illegally be destroying records (electronic messages through Skype and Google Chat) of a recent meeting discussing new regulations against the fishing industry. Unfounded UD-2017-0023 Open/Close
U.S. Patent and Trademark Office 02/10/2016 02/12/2019 UD-2016-0005 The potential unauthorized disposition of records related to the sale of patent documents to the owner of Riverby Books in Washington, DC. Unfounded UD-2016-0005 Open/Close
U.S. Patent and Trademark Office 07/26/2018 09/27/2018 UD-2018-0021

Utility patent drawings for sale on eBay.

 

Unfounded UD-2018-0021 Open/Close 
 

Defense

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Air Force  5/18/2016 7/11/2017 UD-2016-0013 Loss of personnel records (DD-214’s and Special Orders) at Malmstrom AFB, Montana that may have occurred during input of hardcopy records into Automated Records Management System (ARMS) administered by Air Force Personnel Center. Founded UD-2016-0013 Open/Close
Air Force 10/22/2018 10/22/2018 UD-2019-0003 Alleged alteration of an individual's Certificate of Release or Discharge from Active Duty (DD-214) from the Air Force Unfounded No letters available
Air Force 6/12/2019 7/11/2019 UD-2019-0029 One permanent record copy of the G-series special orders and movement orders from April 2-8, 2008  Founded UD-2019-0029 Open/Close
Air Force 6/12/2019   UD-2019-0030 Permanent Court-Martial Order records dated between 1994-2005  Pending review/follow-up UD-2019-0030 Open
Air Force 6/12/2019 9/10/2019 UD-2019-0031 214 boxes of various temporary and permanent records. Permanent records that were lost include aircrew and mission flight files, G-series special orders and movement orders, and military justice files. Temporary records include tactical evaluations, foreign military sales records, decorations, and other project and administrative files. Founded UD-2019-0031 Open/Close
Air Force 6/12/2019 7/12/2019 UD-2019-0033 One box of permanent G-series special orders and movement orders dating January 1983 and six boxes of temporary Decorations to Individuals (Military and Civilian) Disapproved U.S. Military records (1991, 1994, 1999-2002) Founded UD-2019-0033 Open/Close
Air Force 6/12/2019 7/23/2019 UD-2019-0034 Five boxes of records. Temporary records included motor vehicle operations and accident files and travel records. Permanent records included G-series special orders and movement orders. Founded UD-2019-0034 Open/Close
Air Force 6/18/2019   UD-2019-0035 On May 21, 2019, the loss of one retired active duty member's outpatient medical record was declared. Record not recovered. Pending review/follow-up UD-2019-0035 Open
Air Force 6/18/2019 7/12/2019 UD-2019-0036 One implant device and medical equipment log. Founded

UD-2019-0036 Open/Close

Air Force 6/18/2019 7/11/2019 UD-2019-0037 500 decorations citations Founded UD-2019-0037 Open/Close
Air Force 6/18/2019 7/11/2019 UD-2019-0038 One box of records documenting the supporting payments to contractors based on monthly meal counts. Founded UD-2019-0038 Open/Close
Air Force 6/18/2019 7/18/2019 UD-2019-0039 A server containing munitions control documents crashed Founded UD-2019-0039 Open/Close
Air Force 6/18/2019 7/15/2019 UD-2019-0040 Three boxes of research and development case files.  Founded UD-2019-0040 Open/Close
Air Force 6/18/2019 7/12/2019 UD-2019-0041 The loss and destruction of 590 aeronautical orders from October 2008 to September 2009 Founded UD-2019-0041 Open/Close
Air Force 10/16/2019 11/14/2019 UD-2020-0007 16 G-series special orders and movement orders at Charleston Air Force Base. Founded UD-2020-0007 Open/Close
Air Force 11/18/2019 12/19/2019 UD-2020-0014 Digital Table and Rule T32-07 R 10.00 Project Case files were destroyed due to the hard drive disk being removed from one server into another server and overwritten Founded UD-2020-0014 Open/Close
Air Force 12/10/2019 1/16/2020 UD-2020-0019 One box of missing Travel Records and Air Reserve Pay and Allowance System Supporting Documents. Founded UD-2020-0019 Open/Close
Air Force 1/30/2020   UD-2020-0026 On October 23, 2019, the 45th Medical Group discovered that two medical records and one dental record were missing from the Medical Treatment Facility (MTF); and again, on January 23, 2020, another patient’s dental records were also identified as lost. Pending review/follow-up UD-2020-0026 Open
Air Force 1/30/2020   UD-2020-0027

rom August 2019 to January 2020, the Air Force discovered the loss of portions of nine  medical and dental records belonging to separating and retired active duty members.

Pending review/follow-up UD-2020-0027 Open
Air Force 2/24/2020 4/10/2020 UD-2020-0030 Theft of forms containing PII records of personnel by fired employee. Founded UD-2020-0030 Open/Close
Army 2/4/2020   UD-2020-0024 Allegation of destroyed training records. Founded UD-2020-0024 Open/Close
Army 11/10/2020   UD-2021-0006 The U.S. Army Corp of Engineers (USACE) has failed to notify the National Archives of its inability to locate Permit #81-079, pertaining to a levee project in Henrico County, in the Commonwealth of Virginia. Pending review/follow-up UD-2021-0006 Open
Defense Logistics Agency 10/20/2016 10/20/2016 UD-2017-0001 Copies of acknowledgements of invoices for contracts contained in the WAWF system, MIPRs, MODs and commitment documents (DL1304) forms.  6/30/2016:  Financial records and supporting documentation including acknowledgements of invoices Founded UD-2017-0001 Open/Close
Defense Logistics Agency 1/29/2019 1/31/2019 UD-2019-0009 Telecommunications and Information Systems Program/Project files maintained by the Information Operations Enterprise Business Systems Management Support Office (MSO) and record documents maintained by the Enterprise Business Standards Office (EBSO). Founded UD-2019-0009 Open/Close
Defense Logistics Agency 10/1/2019 10/21/2019 UD-2020-0006 The loss of 15 cubic feet of temporary DLA Installation Management Police Records on September 11, 2019 at DLA’s Susquehanna, PA Police Branch.  Founded UD-2020-0006 Open/Close
Joint Chiefs of Staff 6/17/2019 10/21/2019 UD-2019-0028 IT Office deleted information from the  J-5 Global Policy and Strategic Planning, National Security Concerns office's shared drive. Unfounded UD-2019-0028 Open/Close
National Geospatial-Intelligence Agency 5/13/2015 7/25/2017 UD-2015-0001 Records of the Executive Office of the NGA records, both electronic and paper, have not been fully preserved for the period of 1996 to 2006. Founded UD-2015-0001 Close Letter Only
National Guard Bureau 8/9/2016 1/16/2018 UD-2016-0023 FOIA requester denied request to Kentucky Air National Guard records. Alleges high ranking personnel ordered records to be deleted. Unfounded UD-2016-0023 Open/Close
National Security Agency 3/4/2019 3/25/2019 UD-2019-0015 Investigative and Polygraph records Founded No letter available
Office of Inspector General 6/23/2015 10/5/2018 UD-2015-0003 Former and current DoD IG employees Lynne Halbooks and Henry Shelley are subjects of court investigation that they allegedly destroyed documents in DoD IG's investigation of former NSA whistleblower Thomas Drake Unfounded UD-2015-0003 Open/Close 
Office of the Secretary of Defense 11/3/2009 2/28/2017 UD-2010-0001 E-mail captured in May 2004 from the Coalition Provisional Authority (CPA) in Iraq maintained on OSD hard drives that was destroyed sometime before 10/22/2009. Founded UD-2010-0001 Close Letter Only
Office of the Secretary of Defense 12/18/2015 11/15/2016 UD-2016-0003 Possible alienation of e-mail records from Secretary Ashton Carter resulting from his use of a personal e-mail account. Unfounded UD-2016-0003 Open/Close
Office of the Secretary of Defense 11/1/2016 3/6/2017 UD-2017-0006 Possible alienation of e-mail records resulting from Secretary Robert Gates' use of a personal e-mail account during his tenure as Secretary. Unfounded UD-2017-0006 Open/Close
Office of the Secretary of Defense 10/29/2019   UD-2020-0012 Approvals and denials of requests relating to DOD’s cooperation with the production of television, theatrical, and motion picture films by civilian producers. Pending review/follow-up UD-2020-0012 Open
Office of the Secretary of Defense 11/19/2019 12/19/2019 UD-2020-0015 Loss of hard copy records related to Anti-Deficiency Act Founded UD-2020-0015 Open/Close
Navy 7/15/2013 9/13/2018 UD-2013-0001 The Naval History and Heritage Command reported records offered for sale on eBay as possibly being alienated. These include blueprints, ship plans, and general plan booklets for Navy vessels during the period 1934-1991. Founded UD-2013-0001 Open/Close
Navy 10/29/2014 9/5/2018 UD-2015-0004 Records related to the manufacture and purchase of automatic-rifle silencers. Navy security officers allegedly destroyed records of the Navy Directorate for Plans, Policy, Oversight and Integration that were the subject of an ongoing federal investigation. Unfounded UD-2015-0004 Open/Close
Navy 3/5/2019 3/26/2019 UD-2019-0014 A Request for Leave or Approved Absence (OPM Form 71) from November 2018 Unfounded UD-2019-0014 Open/Close
Navy 9/11/2019 1/16/2020 UD-2019-0049 Naval Sea Systems Command records. Maintained by the Puget Sound Naval Shipyard at the Intermediate Maintenance Facility, the missing records include at least 92 OPM-71 Forms that document leave requests of three employees, over the past two years. Founded UD-2019-0049 Open/Close
Navy 9/11/2019 2/6/2020 UD-2019-0055 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded

UD-2019-0055 Open/Close

Navy 11/4/2020   UD-2021-0001 Loss of original Preble Papers. Pending review/follow-up UD-2021-0001 Open
Navy 11/9/2020   UD-2021-0004 Allegation that the Navy's use of outdated authorities has resulted in the early destruction of FOIA records. Pending review/follow-up UD-2021-0004 Open

Uniformed Services University of the Health Sciences

5/23/2018 12/11/2018 UD-2018-0014 Wound Data Munitions Effectiveness Team (WDMET) electronic records and audio recordings. Founded UD-2018-0014 Open/Close
United States Marine Corps 8/2/2016 4/2/2018 UD-2016-0021 Potential alienation of records resulting from the alleged donation of 16,000 reels of 16mm and 35mm films to the University of South. Carolina. Founded UD-2016-0021 Open/Close
 

Education

Agency Case Open Date Case Close Date Case ID Records  Status Case Letters
Education 5/21/2019 10/18/2019 UD-2019-0027 Secretary's use of personal email. Messages involving the Secretary's personal email accounts were preserved in the accounts of other Department political employees included on the messages. But there were instances where the Secretary did not forward emails from her personal accounts to her Department email accounts. Unfounded UD-2019-0027 Open/Close
Education 9/11/2019 12/11/2019 UD-2019-0053 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0053 Open/Close
 

Energy

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Energy 12/21/2010 8/28/2017 UD-2011-0001 Federal records turned over to the Colorado School of Mines by current and former Department of Energy employees between 1989 and 1994. Founded UD-2011-0001 Close Letter Only
Energy 1/13/2020   UD-2020-0022 Allegation of unauthorized destruction of DOE's records at WIPP facility. Pending review/follow-up UD-2020-0022 Open
Energy 9/8/2020 9/8/2020 UD-2020-0040

Department of Energy’s Office of Counsel discovered that ½ cubic foot of temporary OGE-450 form records were damaged due to a water leak caused by a pipe burst in an administrative file room.

Founded UD-2020-0040 Open/Close
National Nuclear Security Administration 11/21/2016 11/28/2016 UD-2017-0009 Accidental destruction of thirty personnel training folders by the Naval Nuclear Laboratory (NNL) Security Department that occurred between 2005 to 2014 at the Bettis Atomic Power Laboratory, West Mifflin, PA. Founded UD-2017-0009 Open/Close
Office of Science 5/23/2019 6/19/2019 UD-2019-0026 Contractor personnel records maintained by the Department of Energy (DOE), Office of Science (SC), Oak Ridge Associated Universities (ORAU) located in Oak Ridge, Tennessee dating from fiscal years 1994 through 1997. Founded UD-2019-0026 Open/Close
Western Area Power Administration 10/8/2019 10/21/2019 UD-2020-0005 29 feet of records created by WAPA’s Audit and Compliance, (date range approximately 1964 – 2008). Founded UD-2020-0005 Open/Close
 

Health and Human Services

Agency Case Open Date Case Close Date Case ID Records Status

Case Letters

Health and Human Services 3/30/2020   UD-2020-0033 Premature deletion of email accounts of departed employees. Pending review/follow-up UD-2020-0033 Open
Agency for Healthcare Research and Quality 2/12/2020 5/6/2020 UD-2020-0029 Emails from their non-capstone officials are being deleted by their ITIO staff after 60 days. Pending review/follow-up UD-2020-0029 Open
Centers for Disease Control 9/11/2019 11/26/2019 UD-2019-0054 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0054 Open/Close
Centers for Medicare & Medicaid Services 6/7/2016 1/10/2017 UD-2016-0015 Email records created or received by CMS - OEDA Office. Anonymous allegation that Niall Brennan, Chief Data Officer and Director of OEDA directed his staff "to establish personal email accounts on non-government systems." Unfounded UD-2016-0015 Open/Close
Centers for Medicare and Medicaid 10/2/2018 11/9/2018 UD-2019-0001 Documents submitted via Healthcare.gov pertaining to income of healthcare applicants Unfounded UD-2019-0001 Open/Close
Food and Drug Administration 2/12/2020   UD-2020-0028 Former FDA Commissioner Scott Gotlieb's twitter account was deleted Pending review/follow-up UD-2020-0028 Open
 

Homeland Security

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Customs and Border Protection 11/13/2017 4/24/2018 UD-2018-0001 Several boxes of paper records were destroyed due to Hurricane Harvey Founded UD-2018-0001 Open/Close
Customs and Border Protection 7/11/2018   UD-2018-0019 Media reported that Customs and Border Protection officials were altering or deleting records of families crossing the border between Mexico and the United States. Ongoing litigation UD-2018-0019 Open
Customs and Border Protection 10/4/2018   UD-2019-0002 Border Surveillance Systems Records (BSS). Pending review/follow-up UD-2019-0002 Open
Federal Emergency Management Agency 10/31/2012 11/22/2016 UD-2013-0002 Email records related to the management of grant funds awarded by FEMA to DVIC. Unfounded UD-2013-0002 Open/Close
Homeland Security 2/21/2017   UD-2017-0018 Email using private (non-.gov) account for Secretary Jeh Johnson, Deputy Secretary Alejandro Mayorkas,  Chief of Staff Christian Marrone, &  General Counsel Steven Bunnell. All emails dating from December 23, 2013 through the present. Pending review/follow-up UD-2017-0018 Open
Immigration and Customs Enforcement 10/25/2019   UD-2020-0009 Washington Post article alleges the deletion of surveillance footage relating to the death of detainee. Ongoing litigation UD-2020-0009 Open
Immigration and Customs Enforcement 10/1/2020   UD-2020-0042 BBC alleges that medical request forms from detained immigrants were shredded and medical records have been fabricated.  Ongoing investigation UD-2020-0042 Open
Office of Immigration Statistics 8/2/2019 8/2/2019 UD-2019-0042 The three boxes contained the “G-23 Report of Field Operations” dated from 1941 through 1996. These records were scanned by the Office of Unity of Effort (OUE) and were returned to OIS custody in September of 2017, at which time they were placed in a conference room. In November of 2017, it was determined that the boxes were no longer in the conference room and the records were disposed of by an
employee. 
Founded UD-2019-0042 Open/Close
Transportation Security Administration 11/16/2016 11/28/2016 UD-2017-0008 Calibration Reports for seven Explosives Trace Detection (ETD) machines were missing from the log books for the month of August. After research it was determined that the calibration logs had been shredded. Founded UD-2017-0008 Open/Close
Transportation Security Administration 5/25/2017 6/1/2017 UD-2017-0022 Calibration Reports maintained in three Explosives Trace Detection (ETD) machines. Founded UD-2017-0022 Close Letter Only
Transportation Security Administration 12/3/2018 12/4/2018 UD-2019-0007 Temporary TSA records destroyed due to mold & mildew contamination after exposure to flooding and wind damage sustained from Hurricane Irma. Records include:  financial purchase card & travel card records; leave request, overtime request, and shift bid forms; vehicle tracking, maintenance, and service records; emergency preparedness exercise records; official correspondence with the Virgin Island Port Authority; and property hand receipts. Founded UD-2019-0007 Open/Close
Transportation Security Administration 6/25/2019 5/12/2020 UD-2019-0044 While working on rescheduling the permanent records for media neutrality. The TSA is unable to locate the records scheduled in 2004 or identify whether they have ceased creating the records. Pending review/follow-up UD-2019-0044 Open
United States Citizenship and Immigration Services 11/10/2020   UD-2021-0002

Unclassified Headquarters Policy Subject files, from between 1955-1994.

Pending review/follow-up UD-2021-0002 Open 
 

Interior

Agency Case Open Date Case Close Date Case ID Records  Status Case Letters
Bureau of Indian Affairs 5/31/2018 6/1/2018 UD-2018-0016 One FRC box of 3401-P5 Housing Improvement (HIP) Applicant Case Files, FY 1960 - 2006. Founded UD-2018-0016 Open/Close
Bureau of Indian Affairs 1/31/2019 4/25/2019 UD-2019-0010 Bureau of Indian Affairs (BIA) reports and information pertaining to Irrigation and Power Investments Unfounded UD-2019-0010 Open/Close
Bureau of Indian Affairs 2/3/2020 4/13/2020 UD-2020-0023 Private citizen alleges that BIA has destroyed records related to " All correspondence and related records from the Pacific Regional Office and the Southern California Agency of the BIA, regarding the incorrect degree of Indian blood certification." Pending review/follow-up UD-2020-0023 Open
Bureau of Indian Affairs 8/5/2020   UD-2020-0036 Potential loss of a file packet of an individual Pending review/follow-up UD-2020-0036 Open 
Bureau of Land Management 2/16/2017 8/15/2018 UD-2017-0016 Fire damaged/destroyed the Bureau of Land Management Challis, ID field office. Majority of records destroyed/damaged include realty records, rights-of-way, recreation records, unauthorized use, grazing permits, allotment files, and mining claim surface management files. Contractor was hired to evaluate the records that were damaged/destroyed as a result of the fire. Agency is estimating that a final report from the contractor that will include an estimate of records destroyed and recovery efforts for those that can be salvaged will be received in July/August time frame. Founded UD-2017-0016 Open/Close
Bureau of Land Management 7/27/2017 8/24/2017 UD-2017-0027 On December 27, 2016, a Bureau of Land Management (BLM) employee in the Salt Lake Field Office (SLFO) prematurely disposed of physical land-use (film) permits in an effort to make space for additional records. The records that were disposed were the origianl records in paper form covering FY 1990 through FY 2015 and included correspondence, applications, maps, permits, payment receipts, serial register pages, and related materials. Approximate volume 8 cubic feet. Founded UD-2017-0027 Open/Close
Bureau of Ocean Energy Management 6/26/2019 8/29/2019 UD-2019-0045 Documents from the BOEM Alaska Region were not located during a regional file room inventory project.  Founded UD-2019-0045 Open/Close
Bureau of Ocean Energy Management 9/17/2019 11/7/2019 UD-2019-0057 A potential loss of permanent records of 5-Year Program Final Product documents. Founded UD-2019-0057 Open/Close
Bureau of Reclamation 6/21/2019 9/10/2019 UD-2019-0043 During records transfer, it was discovered that some of the boxes of paper records had evidence of rodents nesting. The individual that was given the task of cleaning out the nesting materials threw away the contents.  Founded UD-2019-0043 Open/Close 
Fish and Wildlife Service 8/20/2020   UD-2020-0038 Documents from the United States Fish and Wildlife Service (FWS) in Lakewood, CO were lost due to a HVAC pipe break and flood in the building. Pending review/follow-up UD-2020-0038 Open
Fish and Wildlife Service 9/23/2020 9/23/2020 UD-2020-0043 Improper disposal of permit files Founded UD-2020-0043 Open/Close
Interior  6/4/2015 5/18/2017 UD-2015-0002 Software deficiency in DOI's contracted journaling solution potentially caused DOI emails to be delete Founded UD-2015-0002 Open/Close
Interior 2/2/2018 5/2/2018 UD-2018-0004 Temporary contract documents, past their disposal date. Founded UD-2018-0004 Open/Close
Interior 3/20/2019 6/13/2019 UD-2019-0018 Deletion of calendars or calendar entries of Acting Secretary Bernhardt Unfounded UD-2019-0018 Open/Close
National Park Service 11/2/2016 3/16/2017 UD-2017-0007 1988 fire records regarding fire management decisions and bear incident documents and photographs were deleted by Joan Anzelmo, Public Relations Officer. Unfounded UD-2017-0007 Open/Close
National Park Service 1/31/2017 4/29/2017 UD-2017-0014 Social Media Tweets, tweeted from @BadlandsNPS account on 1/24/2017. Founded UD-2017-0014 Open/Close
Office of the Special Trustee for American Indians 11/26/2019 3/3/2020 UD-2020-0017

It was discovered that approximately 520 of the approximate 600 cubic feet of incoming and outgoing correspondence including letters, memoranda, and/or manuals were destroyed because they were identified as duplicate documents.

Founded UD-2020-0017 Open/Close 
United States Fish and Wildlife Service 7/12/2017 1/4/2018 UD-2017-0024 Documents from US Fish and Wild Service (FWS) political appointee records were not captured. Founded UD-2017-0024 Open/Close
United States Fish and Wildlife Service 2/2/2018 4/24/2018 UD-2018-0005 Fish and Wildlife Service records regarding the Highway 79 Construction Project Founded UD-2018-0005 Open/Close
US Geological Survey 5/16/2017 5/23/2017 UD-2017-0020 Two USGS employees made unauthorized alterations to inputs of an inductively coupled plasma mass spectrometer. These input alterations resulted in altered output data from the instrument. Founded UD-2017-0020 Open/Close
US Geological Society 2/6/2019 6/6/2019 UD-2019-0011 Various textual and video records. Founded UD-2019-0011 Open/Close
 

Justice

Justice  Case Open Date Case Close Date Case ID Records Status Case Letters
Bureau of Alcohol, Tobacco Firearms & Explosives 9/5/2017 11/22/2019 UD-2017-0032 Laboratory Case files generated between 1976 and 1991 Founded UD-2017-0032 Open/Close
Bureau of Prisons 10/21/2019   UD-2020-0004 Deletion of prison surveillance video. Pending review/follow-up UD-2020-0004 Open
Bureau of Prisons 1/13/2020   UD-2020-0021 NARA received a phone call from a staff member of the Bureau of Prisons alleging that one of their locations, FCI Aliceville, is “not maintaining official records properly,” “losing some records,” and “falsifying government records.” Pending review/follow-up UD-2020-0021 Open
Drug Enforcement Administration 10/3/2019 1/15/2020 UD-2020-0003 During the process to review a draft records schedule NARA noticed that a records series included language that records created in the 70s and 80s have possibly been destroyed. Unfounded UD-2020-0003 Open/Close
Drug Enforcement Administration 10/21/2019 1/21/2020 UD-2020-0008 The Official Government Vehicle (OGV) records such as vehicle registration, titling, and licensing; accident and incident reports; and maintenance and repair receipts were destroyed as a result of Hurricane Dorian. Unfounded UD-2020-0008 Open/Close
Drug Enforcement Administration 3/18/2020 3/30/2020 UD-2020-0031 Drug Signature Analysis Files, permanent under RCS N1-170-00-001/item 3 were erroneously disposed of under RCS NC1-170-77/1/item 901-01 which is temporary. Founded UD-2020-0031 Open/Close
Executive Office of Immigration Review 11/18/2019 1/21/2020 UD-2020-0011 Potential deletion of records pertaining to Immigration Court cases. Unfounded UD-2020-0011 Open/Close
Executive Office for United States Attorneys 10/24/2018 5/13/2019 UD-2019-0004 Records related to USA v. Valera, et al. Founded UD-2019-0004 Open/Close
Executive Office for United States Attorneys 9/11/2019 1/14/2020 UD-2019-0056 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0056 Open/Close
Federal Bureau of Investigation 2/18/2014   UD-2014-0001 FBI Case Files: Case files were identified as missing through the normal course of conducting business, through updating the FBI's records disposition tracking systems, and through the FBI's efforts to inventory its entire records collection. Pending review/follow-up No letter available
Federal Bureau of Investigation 10/6/2016 12/5/2016 UD-2017-0002 Case file 88-PX-11069 partially disposed/destroyed Founded UD-2017-0002 Open/Close
Federal Bureau of Investigation 1/23/2018 7/23/2018 UD-2018-0003 Text messages and emails from government and personal devices and accounts pertaining to FBI business. Unfounded UD-2018-0003 Open/Close
Federal Bureau of Investigation 6/27/2019 11/7/2019 UD-2019-0048 NARA received of an allegation from a member of the public regarding the Federal Bureau of Investigation (FBI)’s practices
and procedures regarding the designation of email communications as records. 
Founded UD-2019-0048 Open/Close
Federal Bureau of Investigation 10/3/2019 12/6/2019 UD-2020-0002 Four files were destroyed after their disposition period had ended but were potentially responsive to two FOIA requests. Founded UD-2020-0002 Open/Close
Justice 8/14/2019 9/10/2019 UD-2019-0046 An accidental loss of some email dated between late January 2017 and the end of December 2017. This loss was related to the email migration to a cloud environment during that period, and was discovered in 2018 and investigated in 2018 and 2019 Founded UD-2019-0046 Open/Close
U.S. Attorneys Office 2/28/2019 3/29/2019 UD-2019-0013 Hard drive containing discovery materials Unfounded UD-2019-0013 Open/Close
 

Labor

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Wage and Hour Division 10/13/2016 1/6/2017 UD-2017-0004 After an employee whose records were requested by the ALG FOIA left the organization, the e-mail account was deleted (approximately six weeks after the employee left the agency) and ITS has no way to reconstitute these records. Unfounded UD-2017-0004 Open/Close
 

State

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
American Citizen Services, Manila Embassy 9/11/2019 11/26/2019 UD-2019-0051 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0051 Open/Close
State 3/3/2015   UD-2015-0005 Alienation of Federal email records created or received by Sec. Clinton (2009-2013) from the State's official recordkeeping system. Potential alienation of email records created or received by former Secretaries of State dating back to Sec. Albright. Ongoing litigation UD-2015-0005 Open
State 9/4/2015   UD-2015-0006 Alienation of Federal email records created or received by senior embassy staff including Amb. Caroline Kennedy, and overall management of records at Embassy Tokyo, Japan. Pending review/follow-up UD-2015-0006 Open
State 7/18/2016 12/15/2017 UD-2016-0018 E-mail records of former State Department employee Bryan Pagliano during Secretary Clinton's tenure. Founded UD-2016-0018 Open/Close
State 8/8/2016 12/10/2019 UD-2016-0022 Possible emergency destruction of Central African Republic embassy records; Amb. Lewis Lukens' e-mails that he deleted; U.S. Consul General in Jerusalem Michael Ratney's e-mails that he deleted; Alleged destruction of Sec. Clinton's schedules. Unfounded UD-2016-0022 Open/Close
State 5/19/2020 11/4/2020 UD-2020-0035 Member of the public is alleging that the OIG is not designating emails as records unless they receive explicit authorization to do so. Unfounded UD-2020-0035 Open/Close
 

Transportation

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Federal Aviation Administration 6/13/2018 10/15/2018 UD-2018-0017 The FAA Academy trains and evaluates air traffic controllers in simulators that have an audio recording capability. This capability records ambient audio as well as audio directly from the headset of the air traffic control trainee as he speaks instructions to aircraft in the simulator. The FAA admitted that it does not have a retention schedule for such records. Instead, the FAA claimed they must delete the audio within 7 days due to “space limitations." Unfounded UD-2018-0017 Open/Close
Federal Railroad Administration 12/14/2016 4/6/2017 UD-2017-0010 Emails from FRA Administrator and FRA associate Administrator for Finance and Administration. Founded UD-2017-0010 Open/Close
National Highway Traffic Safety Administration 12/9/2019   UD-2020-0018 Auto safety records pertaining to rulemaking, promulgation, and implementation of Federal Motor Vehicle Safety Standards (FMVSS 208) for AIR BAGS. Pending review/follow-up UD-2020-0018 Open
 

Treasury

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Bureau of Engraving and Printing 10/24/2016 3/6/2017 UD-2017-0005 Video Surveillance Files at District of Columbia and Fort Worth facilities were automatically deleted by the security system because of a lack of space for recording. Founded UD-2017-0005 Open/Close
Bureau of Engraving Printing 8/24/2017   UD-2017-0031 Preliminary product design records (for currency, etc.) disposed of without an approved schedule. Pending review/follow-up UD-2017-0031 Open
Financial Crimes Enforcement Network 5/17/2018 6/26/2018 UD-2018-0013 Suspicious-activity reports (SARs) discovered absent from the database maintained by the Treasury Department's Financial Crimes Enforcement Network (FINCEN). Unfounded UD-2018-0013 Open/Close
Internal Revenue Service 2/9/2018 2/9/2018 UD-2018-0006 A single IRS tax document as part of the annual Collection Statute Expiration Date (CSED) “Pull to Save” project for Ogden List Year 10. The document DLN 29-141-235-117-51-0 could not be located upon request. Founded UD-2018-0006 Open/Close
Internal Revenue Service 4/10/2018   UD-2018-0010 Alienation of IRS Federal Advisory Committee Act email records. Pending review/follow-up UD-2018-0010 Open
Internal Revenue Service 5/23/2019 10/28/2019 UD-2019-0024 One box of IRS records was lost in shipment to San Bruno FRC while in the custody of the United Parcel Service. The box (Box #13 of 20) contained closed legal case files, specifically temporary 2015 closed TECHMIS files, a sub classification of general litigation Founded UD-2019-0024 Open/Close
Internal Revenue Service 4/5/2019 4/10/2019 UD-2019-0019 82 boxes of closed Criminal Investigation case files were mistakenly picked up by the shred contractor and destroyed. Founded UD-2019-0019 Open/Close
 

Veterans Affairs

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Office of General Counsel 9/4/2019   UD-2019-0047 Improper and accidental loss of military heath, litigation/appeal, and contractor files containing PII. Pending review/follow-up UD-2019-0047 Open
Veterans Affairs 2/11/2019   UD-2019-0012 Possible alienation of e-mail records resulting from the alleged use of personal e-mail accounts by former Secretary Dr. David Shulkin and others. Pending review/follow-up UD-2019-0012 Open
Veterans Affairs 11/20/2019   UD-2020-0016 Loss of research study files for approximately 57 inactive research studies, some containing PII following flood damage to the facility housing the records. Pending review/follow-up UD-2020-0016 Open
 

Independent Agencies       

Agency

Case Open Date Case Close Date Case ID Records Status Case Letters
Administrative Office of US Courts 9/11/2019 11/26/2019 UD-2019-0052

A member of the public is alleging that the agency is deleting emails without reading them.

Unfounded UD-2019-0052 Open/Close
Agency for International Development 9/29/2015 10/19/2016 UD-2015-0007 Electronic records of Haiti Mission possibly lost during migration from a system of stand-alone computers to a cloud-based office productivity and storage solution. Founded UD-2015-0007 Open/Close
Agency for International Development 6/8/2016   UD-2016-0017 OIG records including employee travel files, performance evaluations, audit report, prior strategic plans, prior semiannual reports to Congress, prior versions (1998) of the Guidelines for Financial Audits Contracted by Foreign Recipients Pending review/follow-up UD-2016-0017 Open
American Battle Monuments Commission 7/17/2017   UD-2017-0025

Erroneous disposal and removal of various ABMC records and uncaptured emails of ABMC commissioners.

Pending review/follow-up UD-2017-0025 Open
Central Intelligence Agency 12/10/2007 2/14/2017 UD-2008-0001

Unlawful destruction by Central Intelligence Agency (CIA) personnel of videotapes of detainee interrogations.

Founded UD-2008-0001 Open/Close
Central Intelligence Agency 11/4/2020   UD-2021-0003 Information received in a letter from American Oversight dated October 22, 2020 regarding their Freedom of Information Act (FOIA) request for emails from the account of Mike Pompeo during his tenure as Director of the Central Intelligence Agency (CIA) Pending review/follow-up UD-2021-0003 Open
Consumer Financial Protection Bureau  2/1/2017 4/13/2017 UD-2017-0015

Electronic Messages of CFPB Director Richard Cordray's personal device was not captured.

 

Founded UD-2017-0015 Open/Close
Consumer Financial Protection Bureau  8/16/2017 8/16/2017 UD-2017-0029 Audio Visual Recordings Founded UD-2017-0029 Open/Close
Environmental Protection Agency 2/16/2017 10/31/2018 UD-2017-0017 Use of encryption messaging application, Signal, to achieve specific goals circumventing the governments ability to monitor communication related to government business and to covertly avoid federal records requirements Unfounded UD-2017-0017 Open/Close
Environmental Protection Agency  5/17/2017 5/23/2017 UD-2017-0021

Permanent EPA records, retention schedule 014. OSRR RIC, were lost in transit between contractor, Smooth Solutions, and the Office of Site Remediation and Restoration Records and Information Center. UPS was unable to recover the package with these records

Founded UD-2017-0021 Open/Close
Environmental Protection Agency 4/12/2018 4/23/2018 UD-2018-0011 Certain emails sent or received by a Regional Counsel employee for EPA Region 1, between February 19, 2013 and August 7, 2017, were inadvertently deleted. Founded UD-2018-0011 Open/Close
Environmental Protection Agency 7/10/2018 1/31/2019 UD-2018-0018 Allegation made by media that former EPA Administrator Scott Pruitt's official calendar were altered or removed. Unfounded UD-2018-0018 Open/Close
Environmental Protection Agency 8/30/2018 9/11/2018 UD-2018-0023 Official hard-copy records related to 4 EPA OIG audits were accidentally destroyed in March and April 2016 prior to their scheduled destruction date. Founded UD-2018-0023 Open/Close
Environmental Protection Agency 10/26/2018 11/19/2018 UD-2019-0006 EPA OIG closed audit reports, from 2007-2011. During a review of audit files EPA found that some audit files were found to be incomplete and did not contain all expected audit records. EPA believes that some records were inadvertently deleted during a January 2011 file migration. Founded UD-2019-0006 Open/Close
Environmental Protection Agency 3/12/2019 6/26/2019 UD-2019-0016 The EPA's IG reported that EPA employees allegedly destroyed official documents while under audit. Unfounded UD-2019-0016 Open/Close
Environmental Protection Agency 11/8/2019   UD-2020-0013 EPA's Inspector General is investigating whether Chief of Staff Ryan Jackson was involved in destroying internal documents that should have been retained. Ongoing inspection UD-2020-0013 Open
Environmental Protection Agency 9/8/2020 9/8/2020 UD-2020-0039 Inadvertent loss of the Microsoft Office365 (Office365) email boxes (mailboxes) of certain former users. Founded UD-2020-0039 Open/Close
Environmental Protection Agency-Atlanta Regional Office 10/6/2016 1/9/2017 UD-2017-0003 Inspections, notices of violation and noncompliance files were improperly disposed. Founded UD-2017-0003 Open/Close
Equal Employment Opportunity Commission 8/24/2018 11/1/2018 UD-2018-0022 Equal Employment Opportunity Commission Charge File Unfounded No letters available
Equal Employment Opportunity Commission 11/5/2019 1/16/2020 UD-2020-0010

Records relating to EEOC Case No. 34B-2013-00557 were prematurely destroyed by EEOC’s Las Vegas Office.

Founded

UD-2020-0010 Open/Close

Executive Office of the President-Council on Environmental Quality 8/31/2017 1/17/2018 UD-2017-0030

On May 19, 2017, the Council on Environmental Quality self-reported on the unauthorized destruction of a box of records that were inadvertently disposed of during an office move.

Founded UD-2017-0030 Open/Close
General Services Administration 2/22/2017 5/18/2017 UD-2017-0019 Allegations of 27 personal email accounts of 18F staff (GSA contractors) were used to send work-related emails without copying government accounts. Founded UD-2017-0019 Open/Close
National Aeronautics and Space Administration 7/21/2017 10/5/2017 UD-2017-0026 300 magnetic data  tape reels for NASA Goddard Space Flight Center dating from 1969-1972, along with two large computers bearing NASA GSFC markings. Founded UD-2017-0026 Open/Close
National Aeronautics and Space Administration 3/20/2020   UD-2020-0032

Deletion of emails of departed employees 30 days after their departure

Pending review/follow-up UD-2020-0032 Open
National Council on Disability 9/11/2019 12/3/2019 UD-2019-0050 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0050 Open/Close
National Credit Union Administration 11/20/2015 11/22/2016 UD-2016-0002 Email record server deleted in the absence of an agency email management recordkeeping practice, such as print-and-file, or a NARA-approved disposition authority. Founded UD-2016-0002 Open/Close
Office of Special Counsel 3/5/2018 8/15/2018 UD-2018-0008

The potential unauthorized deletion of electronic files maintained in an electronic folder of an official in the Human Capital Office as well as the removal of boxes of unknown content by an employee. 

Founded UD-2018-0008 Open/Close
Peace Corps 1/6/2017 3/15/2018 UD-2017-0011 Peace Corps Capstone approach implemented a system that performed routine 90-day destruction of emails after and employee leaves the Peace Corps. Founded UD-2017-0011 Open/Close
Securities and Exchange Commission 1/19/2017 4/6/2018 UD-2017-0013 Unauthorized destruction and improper handling and maintenance of whistleblower files & SEC government employees are inappropriately using personal email accounts to conduct agency business. Unfounded UD-2017-0013 Open/Close
Securities and Exchange Commission 5/14/2019 5/28/2019 UD-2019-0025

Lost 202 out of 39,199 records within the Tips, Complaints, and Referrals (TRC) electronic information system during a system migration.

Founded UD-2019-0025 Open/Close
Social Security Administration 5/21/2018   UD-2018-0015

A relatively small grouping of Earnings Records (referred to hereafter as “1086 film”) stored on cellulose acetate-based microfilm has begun to deteriorate through a process called “Vinegar Syndrome”, whereby the film outgasses acetic acid and becomes warped, brittle, curled and over time, unusable.

Pending review/follow-up UD-2018-0015 Open
Tennessee Valley Authority 8/17/2020   UD-2020-0037

Tennessee Valley Authority reported that a large water pipe break resulted in the flooding of records storage areas, including its legal research center at the Knoxville Office Complex.

Pending review/follow-up UD-2020-0037 Open
 

 

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