Federal Records Management

Unauthorized Disposition of Federal Records

Federal agencies are required to "notify the Archivist of any actual, impending, or threatened unlawful removal, defacing, alteration, corruption, deletion, erasure, or other destruction of records in the custody of the agency" (36 CFR Part 1230). The Records Management Oversight and Reporting Program is responsible for handling all unauthorized disposition cases. Oversight and Reporting also receives notifications from other sources such as the news media and private citizens. NARA establishes unauthorized disposition case files to track each allegation and any communications with the agency until the issue is resolved.

The unauthorized disposition case file contains more information including the communications between NARA and the agency. If you would like more information on a case, please contact the NARA Freedom of Information Act (FOIA) Office to file a FOIA request for the case information. Please use the Case ID indicated on the below table in your FOIA request.  You can also see some previously requested records in the FOIA Electronic Reading Room. For additional information on older cases, you can review this spreadsheetof all cases that were closed prior to October 1, 2016. 

Listed below are unauthorized disposition cases from October 1, 2016 to present and includes pdf files of open and close letters (when available or permissible) for each case from NARA to the agency.

For more information, please review this document To report a case of unauthorized disposition, please contact us via email at UnauthorizedDisposition@nara.gov


Departments

Independent Agencies

Agriculture​

Agency Open Case Date Close Case Date Case ID Records Status Case Letters
Agriculture 4/19/2021 4/19/2021 UD-2021-0026 Records destroyed because off black mold Founded UD-2021-0026 Open/Close
Agriculture 5/21/2021 3/29/2022 UD-2021-0031 Allegation stated that on January 19 and 20, 2021, USDA Acting State Director unlawfully destroyed federal government records in the form of tweets from the Rural Development Puerto Rico Twitter account. Founded UD-2021-0031 Open/Close
Agriculture 9/27/2021 9/27/2021 UD-2021-0048 A potential loss of records from mobile device end users in staff offices, business centers, and agencies across the Department Founded UD-2021-0048 Open/Close
Agriculture 7/6/2023 11/15/2023 UD-2023-0074 Potential loss of records from the mobile device of a departed political appointee in the Office of Communications. Founded UD-2023-0074 Open/Close
Agriculture 8/22/2023 8/22/2023 UD-2023-0088 During the migration of the USDA Contact Center from the existing platform to the new platform, the Search Activity object, also referenced as Knowledge Search Activity, which stores search metadata for the Salesforce Knowledge base was affected, causing the loss of all data captured on the ‘SearchActivity’ object prior to May 1, 2022. Founded UD-2023-0088 Open/Close
Agriculture 1/17/2024 1/17/2024 UD-2024-0023 A temporary 1996 case file, Docket Number AWA-96-35 was discovered to be missing a series of boxes after recalling the transfer from the FRC.  Founded UD-2024-0023 Open/Close
Agriculture Research Service 2/18/2022 2/18/2022 UD-2022-0025 Financial records went missing after an employee retired.  Founded UD-2022-0025 Open/Close
Agriculture Research Service 4/20/2022 4/20/2022 UD-2022-0037 ARS employee lost 6 electronic receipts for purchases made in 2021. Founded UD-2022-0037 Open/Close
Agriculture Research Service 7/6/2022 7/6/2022 UD-2022-0049 ARS employee’s government furnished cell phone stopped receiving emails, and while troubleshooting to resolve this issue the cellphone was unintentionally restored to factory settings, deleting all text messages and photos associated with the phone. Founded UD-2022-0049 Open/Close
Agriculture Research Service 1/30/2023 8/22/2023 UD-2023-0022 Loss of credit card transaction records for 19 credit card transactions Founded UD-2023-0022 Open/Close
Economic Research Service 11/17/2021 2/18/2022 UD-2021-0012 Missing financial records from the Economic Research Service (ERS) Founded UD-2021-0012 Open/Close
Forest Service 08/07/2017 12/11/2017 UD-2017-0028 10,385 Softcopy/Tiff files between 2003-2007 and PDF and TIFF vintages between 2010-2013 topographic maps, were not archived were overwritten with each update. Volume and dates are unknown. Founded UD-2017-0028 Open/Close
Forest Service 1/09/2018

 1/18/2018

UD-2018-0002 Accidental loss of FY 2016 procurement records. A Southern Region Forest Service employee inadvertently left a briefcase containing the records in an airport waiting area on March 24, 2017. Founded UD-2018-0002 Open/Close
Forest Service 2/08/2018 2/26/2018 UD-2018-0007 Suspected unauthorized disposition of federal records donated to Black Hills State University, in FY2005, by Black Hills National Forest. Unfounded UD-2018-0007 Open/Close
Forest Service 01/18/2018 10/17/2018 UD-2018-0012 A Forest Service employee in the Pacific Northwest Region has admitted to stealing Agency financial records and states that the records have been provided to her attorney. Founded UD-2018-0012 Open/Close
Forest Service 5/11/2023 05/11/2023 UD-2022-0063 A Forest Service employee copied and removed approximately 50,000 electronic records upon their resignation.   Unfounded UD-2022-0063 Open/Close
Forest Service 5/11/2023 5/11/2023 UD-2022-0063 On July 26, 2022, as a result of litigation FS was made aware that that a former FS employee had removed 7,000 documents when that employee resigned. Upon further review of the stolen files, it was discovered that approximately 50,000 records had been saved on an external hard drive that was taken by the employee.  Unfounded UD-2023-0063 Open/Close
Forest Service 6/6/2023 8/22/2023 UD-2023-0053 A departing FS employee may not have followed FS' offboarding process to ensure the capture of records possibly stored on their government-issued laptop. Founded UD-2023-0053 Open/Close
Risk Management Agency 7/10/2023 8/22/2023 UD-2023-0073 11 boxes were damaged via shipment from the RMA facility to a 3rd party vendor via UPS ground Unfounded UD-2023-0073 Open/Close
Rural Development 1/7/2021 3/23/2021 UD-2021-0010 USDA, Rural Development, suffered a loss of records in Salt Lake City, Utah, due to a water main break that occurred on September 29, 2020. Founded UD-2021-0010 Open/Close
Rural Development 11/22/2023   UD-2024-0010 Rural Development was unable to retrieve data stored on hard drives. Pending review/follow-up UD-2024-0010 Open
 

Commerce

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Commerce 10/01/2019   UD-2020-0001 The Washington Post published an article on September 30, 2019, alleging that Commerce Secretary, Wilbur Ross, used personal email for official business and did not consistently preserve his government-related email messages properly. Pending review/follow-up UD-2020-0001 Open
National Institute of Standards and Technology 4/15/2021 9/30/2021 UD-2021-0024 Early destruction of email recNIST disposed of about 83 boxes of records in May due to a flood that affected our Records Holding Area in late December. ords Founded UD-2021-0024 Open/Close
National Institute of Standards and Technology 9/19/2023 9/19/2023 UD-2023-0096 NIST disposed of about 83 boxes of records in May due to a flood that affected our Records Holding Area in late December. Founded UD-2023-0096 Open/Close
National Oceanic and Atmospheric Administration 07/10/2017 10/19/2018 UD-2017-0023 NOAA might illegally be destroying records (electronic messages through Skype and Google Chat) of a recent meeting discussing new regulations against the fishing industry. Unfounded UD-2017-0023 Open/Close
National Oceanic and Atmospheric Administration 4/20/2022 4/20/2022 UD-2022-0033 Agency self-reported the unauthorized disposition of archived email records. Founded UD-2022-0033 Open/Close
National Oceanic and Atmospheric Administration 8/5/2022 8/5/2022 UD-2022-0057 Emergency destruction of nitrate film records, spanning from 1891-1951, from the National Environmental Satellite Data and Information Service (NESDIS) and National Centers for Environmental Information (NCEI). Founded UD-2022-0057 Open/Close
U.S. Patent and Trademark Office 02/10/2016 02/12/2019 UD-2016-0005 The potential unauthorized disposition of records related to the sale of patent documents to the owner of Riverby Books in Washington, DC. Unfounded UD-2016-0005 Open/Close
U.S. Patent and Trademark Office 07/26/2018 09/27/2018 UD-2018-0021

Utility patent drawings for sale on eBay.

 

Unfounded UD-2018-0021 Open/Close 
U.S. Patent and Trademark Office 4/15/2021   UD-2021-0022 Destruction of permanent hard-copy trademarks after digitization. Pending review/follow-up UD-2021-0022 Open
 

Defense

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Air Force  5/18/2016 7/11/2017 UD-2016-0013 Loss of personnel records (DD-214’s and Special Orders) at Malmstrom AFB, Montana that may have occurred during input of hardcopy records into Automated Records Management System (ARMS) administered by Air Force Personnel Center. Founded UD-2016-0013 Open/Close
Air Force 10/22/2018 10/22/2018 UD-2019-0003 Alleged alteration of an individual's Certificate of Release or Discharge from Active Duty (DD-214) from the Air Force Unfounded No letters available
Air Force 6/12/2019 7/11/2019 UD-2019-0029 One permanent record copy of the G-series special orders and movement orders from April 2-8, 2008  Founded UD-2019-0029 Open/Close
Air Force 6/12/2019   UD-2019-0030 Permanent Court-Martial Order records dated between 1994-2005  Pending review/follow-up UD-2019-0030 Open
Air Force 6/12/2019 9/10/2019 UD-2019-0031 214 boxes of various temporary and permanent records. Permanent records that were lost include aircrew and mission flight files, G-series special orders and movement orders, and military justice files. Temporary records include tactical evaluations, foreign military sales records, decorations, and other project and administrative files. Founded UD-2019-0031 Open/Close
Air Force 6/12/2019 7/12/2019 UD-2019-0033 One box of permanent G-series special orders and movement orders dating January 1983 and six boxes of temporary Decorations to Individuals (Military and Civilian) Disapproved U.S. Military records (1991, 1994, 1999-2002) Founded UD-2019-0033 Open/Close
Air Force 6/12/2019 7/23/2019 UD-2019-0034 Five boxes of records. Temporary records included motor vehicle operations and accident files and travel records. Permanent records included G-series special orders and movement orders. Founded UD-2019-0034 Open/Close
Air Force 6/18/2019 9/23/2022 UD-2019-0035 On May 21, 2019, the loss of one retired active duty member's outpatient medical record was declared. Record not recovered. Founded UD-2019-0035 Open/Close
Air Force 6/18/2019 7/12/2019 UD-2019-0036 One implant device and medical equipment log. Founded

UD-2019-0036 Open/Close

Air Force 6/18/2019 7/11/2019 UD-2019-0037 500 decorations citations Founded UD-2019-0037 Open/Close
Air Force 6/18/2019 7/11/2019 UD-2019-0038 One box of records documenting the supporting payments to contractors based on monthly meal counts. Founded UD-2019-0038 Open/Close
Air Force 6/18/2019 7/18/2019 UD-2019-0039 A server containing munitions control documents crashed Founded UD-2019-0039 Open/Close
Air Force 6/18/2019 7/15/2019 UD-2019-0040 Three boxes of research and development case files.  Founded UD-2019-0040 Open/Close
Air Force 6/18/2019 7/12/2019 UD-2019-0041 The loss and destruction of 590 aeronautical orders from October 2008 to September 2009 Founded UD-2019-0041 Open/Close
Air Force 10/16/2019 11/14/2019 UD-2020-0007 16 G-series special orders and movement orders at Charleston Air Force Base. Founded UD-2020-0007 Open/Close
Air Force 11/18/2019 12/19/2019 UD-2020-0014 Digital Table and Rule T32-07 R 10.00 Project Case files were destroyed due to the hard drive disk being removed from one server into another server and overwritten Founded UD-2020-0014 Open/Close
Air Force 12/10/2019 1/16/2020 UD-2020-0019 One box of missing Travel Records and Air Reserve Pay and Allowance System Supporting Documents. Founded UD-2020-0019 Open/Close
Air Force 1/30/2020 1/14/2022 UD-2020-0026 On October 23, 2019, the 45th Medical Group discovered that two medical records and one dental record were missing from the Medical Treatment Facility (MTF); and again, on January 23, 2020, another patient’s dental records were also identified as lost. Founded UD-2020-0026 Open/Close
Air Force 1/30/2020 1/14/2022 UD-2020-0027

From August 2019 to January 2020, the Air Force discovered the loss of portions of nine  medical and dental records belonging to separating and retired active duty members.

Founded UD-2020-0027 Open/Close
Air Force 2/24/2020 4/10/2020 UD-2020-0030 Theft of forms containing PII records of personnel by fired employee. Founded UD-2020-0030 Open/Close
Air Force 9/30/2021 9/30/2021 UD-2021-0042 Loss of temporary Access Control Records (two gigabytes of data, including access forms and lists from January 1, 2018 to June 4, 2021) Founded UD-2021-0042 Open/Close
Air Force 9/28/2021 9/28/2021 UD-2021-0047 Four files relating of Industrial Hygiene Survey Reports and Occupational Health Case Files at Bioenvironmental Engineering dated 1991, 1992, 1993, and 1996 were checked out on February 17, 2010 and never returned. Founded UD-2021-0047 Open/Close
Air Force 2/3/2022 2/3/2022 UD-2022-0020 Loss of eight full staging boxes from 52nd Communications Squadron, Spangdahlem, Germany. Founded UD-2022-0020 Open/Close
Air Force 2/18/2022 2/18/2022 UD-2022-0026 Several series of records were lost due to an error that occurred during a required data storage environment upgrade.  Founded UD-2022-0026 Open/Close
Air Force 3/15/2022 3/15/2022 UD-2022-0030 An estimated 15-20 boxes of paper records were shredded during a building move. The records are believed to reconcile a financial matter with a non-DoD agency. Founded UD-2022-0030 Open/Close
Air Force 5/13/2022 5/13/2022 UD-2022-0040 The 75 Air Base Wing discovered during an inventory of hardcopy records stored in Hill AFB's records staging facility that these Foreign Military Sales records were missing. Unfortunately, many years had elapsed with original POCs separated and original offices reorganized, negating attempts to reconstruct the records. Founded UD-2022-0040 Open/Close
Air Force 7/6/2022 7/6/2022 UD-2022-0047 Accidental disposal of boxes from the 2nd Communications Squadron, Barksdale Air Force Base, Louisiana Founded UD-2022-0047 Open/Close
Air Force 2/27/2023 2/27/2023 UD-2023-0032 The agency reported that 13 boxes of records were destroyed due to a March 2019 flood of Offut AFB, Nebraska. An attempt was made to identify and recover the records but due to the damage such efforts were in vain. Founded UD-2023-0032 Open/Close
Air Force 3/13/2023 3/13/2023 UD-2023-0035 Agency reported the loss of 1 box of records relating to Individual Deceased Personnel Files at Columbus AFB, MS. Founded UD-2023-0035 Open/Close
Air Force 4/3/2023 4/3/2023 UD-2023-0037 Agency reported the loss of several series comprising over 76,253 records of the Air Force Review Boards Agency. The records were deleted after a server migration from local servers to DLA servers. Founded UD-2023-0037 Open/Close
Air Force 6/5/2023 6/5/2023 UD-2023-0056 Agency reported the accidental loss of approximately 10,000 records that were stored on an official network drive at Spangdahlem Air Base, Germany. Founded UD-2023-0056 Open/Close
Air Force 6/5/2023 6/5/2023 UD-2023-0066 Agency reported the accidental loss of 2 boxes of Patient Mental Health Records that were stored in a staging area at Vandenberg Space Base, CA. The records were mistaken as copies and were shredded. Founded UD-2023-0066 Open/Close
Air Force 7/12/2023 7/12/2023 UD-2023-0077 Accidental loss of 26 medical and 5 dental records of active duty personnel at Minot AFB, North Dakota Founded UD-2023-0077 Open/Close
Air Force 8/29/2023 8/29/2023 UD-2023-0091 Agency reported that files relating to several series of records were accidentally destroyed at Joint Base San Antonio-Lackland, Air Force Services Center, Texas. Founded UD-2023-0091 Open/Close
Air Force 10/24/2023 10/24/2023 UD-2024-0003 The agency reported the lost of 6 boxes of source document relating to Air Force Technical Order (AFTO) Form 781, Arms Aircrew/Mission Flight Data Extract. Founded UD-2024-0003 Open/Close
Air Force 10/27/2023 10/27/2023 UD-2024-0005 Agency reported that mobile data on a government furnished iPhone was deleted prior to being backed up to an Apple Business Manager account. Founded UD-2024-0005 Open/Close
Air Force 11/17/2023 11/17/2023 UD-2024-0009 Agency reported the loss of 8 boxes of military and civilian decorations records at Incirlik AB, Turkey. Founded UD-2024-0009 Open/Close
Army 2/4/2020 4/10/2020 UD-2020-0024 Allegation of destroyed training records. Founded UD-2020-0024 Open/Close
Army 11/10/2020 11/22/2021 UD-2021-0006 The U.S. Army Corp of Engineers (USACE) has failed to notify the National Archives of its inability to locate Permit #81-079, pertaining to a levee project in Henrico County, in the Commonwealth of Virginia. Unfounded UD-2021-0006 Open/Close
Army 6/5/2023 8/14/2023 UD-2023-0055 A member of the public has alleged that the Engineer Research and Development Center (ERDC) disposed of Indoor Air Quality records for Field Station Kunia (Hawaii) and KRSOC Kunia Regional SIGINT Operations Center. The date range of the records was from 1980 – 1993. Founded UD-2023-0055 Open/Close 
Army 1/8/2024 1/8/2024 UD-2024-0018 The agency reported the lost of 1 box of training records at the United States Army Garrison - Rhineland Pfalz (USAG - RF) Founded UD-2024-0018 Open/Close
Army 2/15/2024 2/15/2024 UD-2024-0032 DOD/DIA ARO alleged that several IPhones were turned into Defense Information Service Agency (DISA). 20 Army phones were either inoperable (off server), had no pin, or were wiped of all data. Founded UD-2024-0032 Open/Close
Defense 8/5/2022 6/15/2023 UD-2022-0056 News allegation that the Defense Department wiped the phones of top departing officials at the end of the Trump administration. Founded

UD-2022-0056 Open/Close

Defense 1/10/2023 6/1/2023 UD-2023-0015 NY times reported that a military biometric capturing device containing the names, nationalities, photographs, fingerprints, and iris scans of 2,632 people, was sold on eBay for profit.  Founded UD-2023-0015 Open/Close
Defense Commissary Agency 1/8/2024 1/15/2024 UD-2024-0016 Agency reported the lost of Social Media records Unfounded UD-2024-0016 Open/Close
Defense Finance and accounting Service 2/20/2024   UD-2024-0009 DFAS ARO alleged that several IPhones were turned into IT with records still on them however IT was unable to retrieve the data off of the old phones. Further discussion with ARO revealed that the IPhones were allegedly wiped and no records remain on them. Pending review/follow-up UD-2024-0009 Open
Defense Intelligence Agency 4/14/2023 6/1/2023 UD-2023-0047 The allegation claims that every project file at DIA OIG prior to about 2014 was inadvertently destroyed, attempt to upload the files to a Sharepoint system led to the inadvertent deletion. The complainant asserts that this was reported to the Deputy Inspector General and the Counsel to the Inspector General in August 2020 Founded UD-2023-0047 Open/Close 
Defense Logistics Agency 10/20/2016 10/20/2016 UD-2017-0001 Copies of acknowledgements of invoices for contracts contained in the WAWF system, MIPRs, MODs and commitment documents (DL1304) forms.  6/30/2016:  Financial records and supporting documentation including acknowledgements of invoices Founded UD-2017-0001 Open/Close
Defense Logistics Agency 1/29/2019 1/31/2019 UD-2019-0009 Telecommunications and Information Systems Program/Project files maintained by the Information Operations Enterprise Business Systems Management Support Office (MSO) and record documents maintained by the Enterprise Business Standards Office (EBSO). Founded UD-2019-0009 Open/Close
Defense Logistics Agency 10/1/2019 10/21/2019 UD-2020-0006 The loss of 15 cubic feet of temporary DLA Installation Management Police Records on September 11, 2019 at DLA’s Susquehanna, PA Police Branch.  Founded UD-2020-0006 Open/Close
Defense Logistics Agency 4/14/2023 4/14/2023 UD-2023-0045 The agency reports the accidental deletion of over 445 million records relating to Procurement, Tech Quality, and Real Property. Founded UD-2023-0045 Open/Close
Joint Chiefs of Staff 6/17/2019 10/21/2019 UD-2019-0028 IT Office deleted information from the  J-5 Global Policy and Strategic Planning, National Security Concerns office's shared drive. Unfounded UD-2019-0028 Open/Close
Joint Chiefs of Staff 6/1/2023 6/1/2023 UD-2023-0015 NY times reported that a military biometric capturing device containing the names, nationalities, photographs, fingerprints, and iris scans of 2,632 people, was sold on eBay for profit. The owner of Chaos Computer Club, a European hacker association, Matthias Marx, purchased this device and made the discovery. The Press secretary of the Department of Defense requested that all devices be returned for further analysis and provided a Fort Belvoir address. Founded UD-2023-0015 Open/Close
Joint Chiefs of Staff 1/10/2024 1/10/20243 UD-2024-0015 The agency reported that 12 gigabytes of records for the office of the Program Executive Office Rotary Wing, Special Operations Forces Acquisition Technology & Logistics (SOF AT&L-RW) were accidently deleted. The data consisted of contracting documents, briefings, and administrative records. Founded UD-2024-0015 Open/Close
 National Geospatial-Intelligence Agency 5/13/2015 7/25/2017 UD-2015-0001 Records of the Executive Office of the NGA records, both electronic and paper, have not been fully preserved for the period of 1996 to 2006. Founded UD-2015-0001 Close Letter Only
National Guard Bureau 8/9/2016 1/16/2018 UD-2016-0023 FOIA requester denied request to Kentucky Air National Guard records. Alleges high ranking personnel ordered records to be deleted. Unfounded UD-2016-0023 Open/Close
National Security Agency 3/4/2019 3/25/2019 UD-2019-0015 Investigative and Polygraph records Founded No letter available
National Security Agency 12/7/2022 1/31/2023 UD-2023-0013 Allegation received that agency cannot produce complete contract documents, records, or files in response to litigation Unfounded No letter available
Navy 7/15/2013 9/13/2018 UD-2013-0001 The Naval History and Heritage Command reported records offered for sale on eBay as possibly being alienated. These include blueprints, ship plans, and general plan booklets for Navy vessels during the period 1934-1991. Founded UD-2013-0001 Open/Close
Navy 10/29/2014 9/5/2018 UD-2015-0004 Records related to the manufacture and purchase of automatic-rifle silencers. Navy security officers allegedly destroyed records of the Navy Directorate for Plans, Policy, Oversight and Integration that were the subject of an ongoing federal investigation. Unfounded UD-2015-0004 Open/Close
Navy 3/5/2019 3/26/2019 UD-2019-0014 A Request for Leave or Approved Absence (OPM Form 71) from November 2018 Unfounded UD-2019-0014 Open/Close
Navy 9/11/2019 1/16/2020 UD-2019-0049 Naval Sea Systems Command records. Maintained by the Puget Sound Naval Shipyard at the Intermediate Maintenance Facility, the missing records include at least 92 OPM-71 Forms that document leave requests of three employees, over the past two years. Founded UD-2019-0049 Open/Close
Navy 9/11/2019 2/6/2020 UD-2019-0055 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0055 Open/Close
Navy 11/4/2020   UD-2021-0001 Loss of original Preble Papers. Pending review/follow-up UD-2021-0001 Open
Navy 11/9/2020 12/6/2021 UD-2021-0004 Allegation that the Navy's use of outdated authorities has resulted in the early destruction of FOIA records. Unfounded UD-2021-0004 Open/Close
Navy 2/17/2021 11/3/2021 UD-2021-0017 Allegation of destruction of FOIA records relating to an April 2014 request for Walter Reed National Military Medical Center's FY 2013 FOIA Report submission to the Navy's BUMED, along with associated raw data, enclosures, and communications. Unfounded UD-2021-0017 Open/Close
Navy 7/2/2021 10/19/2021 UD-2021-0033 Allegation that the Navy’s Office of Judge Advocate General unauthorized destruction of FOIA case processing records Founded UD-2021-0033 Open/Close
Navy 10/29/2021   UD-2022-0007 Allegation that the Navy’s Office of Judge Advocate General has destroyed or will imminently destroy FOIA records of 67 moot appellate determinations cited in Navy’s Annual FOIA report and sought in a FOIA request. Pending review/follow-up UD-2022-0007 Open 
Navy 12/10/2021   UD-2022-0015 A member of the public has alleged that the Navy’s Bureau of Medicine (BUMED) has destroyed FOIA case processing records and notes. Pending review/follow-up UD-2022-0015 Open
Navy 4/20/2022 6/26/2023 UD-2022-0036 Potential unauthorized disposition of permanent records at the Department of the Navy’s USS Charleston in the Philadelphia Naval Shipyard. Allegedly, records were being reviewed and removed by private naval organizations for historical reference purposes. Founded UD-2022-0036 Open/Close
Navy 10/16/2023   UD-2024-0001 A member of the public alleges that email responsive to a September 28, 2018 FOIA request may have been deleted. Pending review/follow-up UD-2024-0001 Open
Navy 1/10/2024   UD-2024-0021 A member of the public has alleged that the Navy, Office of the Judge Advocate General (OJAG) destroyed records relating to a FOIA case. Pending review/follow-up UD-2024-0021 Open
Office of Inspector General 6/23/2015 10/5/2018 UD-2015-0003 Former and current DoD IG employees Lynne Halbooks and Henry Shelley are subjects of court investigation that they allegedly destroyed documents in DoD IG's investigation of former NSA whistleblower Thomas Drake Unfounded UD-2015-0003 Open/Close 
Office of Inspector General 12/1/2020   UD-2021-0005 A member of the public has alleged that DoD’s Office of the Inspector General (OIG) has destroyed Master Case Files and Hotline Completion Reports relating to fraud, waste, and abuse complaints; and whistleblower reprisal investigations, involving senior DoD officials. Pending review/follow-up UD-2021-0005 Open 
Office of the Secretary of Defense 11/3/2009 2/28/2017 UD-2010-0001 E-mail captured in May 2004 from the Coalition Provisional Authority (CPA) in Iraq maintained on OSD hard drives that was destroyed sometime before 10/22/2009. Founded UD-2010-0001 Close Letter Only
Office of the Secretary of Defense 12/18/2015 11/15/2016 UD-2016-0003 Possible alienation of e-mail records from Secretary Ashton Carter resulting from his use of a personal e-mail account. Unfounded UD-2016-0003 Open/Close
Office of the Secretary of Defense 11/1/2016 3/6/2017 UD-2017-0006 Possible alienation of e-mail records resulting from Secretary Robert Gates' use of a personal e-mail account during his tenure as Secretary. Unfounded UD-2017-0006 Open/Close
Office of the Secretary of Defense 10/29/2019 9/23/2022 UD-2020-0012 Approvals and denials of requests relating to DOD’s cooperation with the production of television, theatrical, and motion picture films by civilian producers. Founded UD-2020-0012 Open/Close
Office of the Secretary of Defense 11/19/2019 12/19/2019 UD-2020-0015 Loss of hard copy records related to Anti-Deficiency Act Founded UD-2020-0015 Open/Close
Office of the Secretary of Defense 8/4/2021 2/3/2022 UD-2021-0041 Unlawful destruction of former employee's emails and related records. Founded UD-2021-0041 Open/Close
Office of the Secretary of Defense 6/5/2023 8/15/2023 UD-2023-0057 The agency reported the lost of two Service Treatment Records of individual service members. Founded UD-2023-0057 Open/Close
Office of the Secretary of Defense 6/5/2023 9/13/2023 UD-2023-0058

A member of the public has alleged that staff at MacDill AFB, Sabal Park Pharmacy. destroyed text messages, GroupMe texts /chats / group chats, WhatsAPP texts /group chats relating to the daily operations, staff coverage, staff communication of work related issues from 1 Sep 21 to 19 May 23.

Unfounded UD-2023-0058 Open/Close
Office of the Secretary of Defense 10/4/2023 11/17/2023 UD-2023-0100 A member of the public alleges that records relating to a medical file amendment were lost. Unfounded UD-2023-0100 Open/Close
Office of the Secretary of Defense - Defense Health Agency 

3/1/2021

1/25/2022

UD-2021-0018 Allegation of destruction of FOIA requested records that identified Walter Reed National Military Medical Center ’s reporting chains of command for FY 2013 and FY 2014 FOIA and Privacy reports; and related civil action court records. Unfounded UD-2021-0018 Open/Close
Office of the Secretary of Defense - Defense Health Agency 

3/1/2021

1/25/2022 UD-2021-0019 Allegation of destruction of FOIA requested records Unfounded UD-2021-0019 Open/Close
Office of the Secretary of Defense - Defense Health Agency  3/1/2021 1/26/2022 UD-2021-0020

Allegation regarding the alteration and unlawfully destruction of  FY 2013 FOIA processing logs and related communication records.

Unfounded UD-2021-0020 Open/Close
Office of the Secretary of Defense - Defense Health Agency  10/29/2021 1/25/2022 UD-2022-0006

Allegation that records subject to a April 2014 FOIA request were unlawfully destroyed and/or are in imminent danger of early destruction.

Unfounded UD-2022-0006 Open/Close
Office of the Secretary of Defense - Defense Health Agency  10/26/2021 1/25/2022 UD-2022-0008

Allegation that records subject to a Oct 2018 FOIA request were unlawfully destroyed and/or are in imminent danger of early destruction.

Unfounded UD-2022-0008 Open/Close

Uniformed Services University of the Health Sciences

5/23/2018 12/11/2018 UD-2018-0014 Wound Data Munitions Effectiveness Team (WDMET) electronic records and audio recordings. Founded UD-2018-0014 Open/Close
United States Marine Corps 8/2/2016 4/2/2018 UD-2016-0021 Potential alienation of records resulting from the alleged donation of 16,000 reels of 16mm and 35mm films to the University of South. Carolina. Founded UD-2016-0021 Open/Close
 

Education

Agency Case Open Date Case Close Date Case ID Records  Status Case Letters
Education 5/21/2019 10/18/2019 UD-2019-0027 Secretary's use of personal email. Messages involving the Secretary's personal email accounts were preserved in the accounts of other Department political employees included on the messages. But there were instances where the Secretary did not forward emails from her personal accounts to her Department email accounts. Unfounded UD-2019-0027 Open/Close
Education 9/11/2019 12/11/2019 UD-2019-0053 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0053 Open/Close
Federal Student Aid 7/27/2021 10/18/2021 UD-2021-0037 Allegation of unauthorized disposition of Federal Student Aid (FSA) records. Unfounded UD-2021-0037 Open/Close
 

Energy

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Energy 12/21/2010 8/28/2017 UD-2011-0001 Federal records turned over to the Colorado School of Mines by current and former Department of Energy employees between 1989 and 1994. Founded UD-2011-0001 Close Letter Only
Energy 1/13/2020 4/14/2020 UD-2020-0022 Allegation of unauthorized destruction of DOE's records at WIPP facility. Founded UD-2020-0022 Open/Close
Energy 9/8/2020 9/8/2020 UD-2020-0040

Department of Energy’s Office of Counsel discovered that ½ cubic foot of temporary OGE-450 form records were damaged due to a water leak caused by a pipe burst in an administrative file room.

Founded UD-2020-0040 Open/Close
Energy 1/11/2021 1/11/2021 UD-2021-0012 The Department of Energy’s (DOE) discovery of the unauthorized disposition of 11 pages of environmental records. Founded UD-2021-0012 Open/Close
Energy 3/22/2023 3/22/2023 UD-2023-0038 The agency reported the lost of one (1) box of Workers Compensation Records at the Paducah Gaseous Diffusion Plant (PGDP), West Paducah, Kentucky. The records were lost due to a termite infestation. Founded UD-2023-0038 Open/Close
Energy 6/20/2023 6/20/2023 UD-2023-0071 Agency reported that email from twenty-eight (28) Office of Science (SC) employees accounts were lost due to mail box limits and failure to appropriately manage the accounts. The employees employees had Google G suite email accounts in addition to their federally managed DOE email accounts. Founded UD-2023-0071 Open/Close
National Nuclear Security Administration 11/21/2016 11/28/2016 UD-2017-0009 Accidental destruction of thirty personnel training folders by the Naval Nuclear Laboratory (NNL) Security Department that occurred between 2005 to 2014 at the Bettis Atomic Power Laboratory, West Mifflin, PA. Founded UD-2017-0009 Open/Close
National Nuclear Security Administration 9/27/2021 9/27/2021 UD-2021-0044 The first week in January 2021 950 records were inadvertently destroyed. The records consisted of electronic files, in various formats, of test data from tests conducted at SNL’s environmental test facilities. Founded UD-2021-0044 Open/Close
Office of Science 5/23/2019 6/19/2019 UD-2019-0026 -Contractor personnel records maintained by the Department of Energy (DOE), Office of Science (SC), Oak Ridge Associated Universities (ORAU) located in Oak Ridge, Tennessee dating from fiscal years 1994 through 1997. Founded UD-2019-0026 Open/Close
Western Area Power Administration 10/8/2019 10/21/2019 UD-2020-0005 29 feet of records created by WAPA’s Audit and Compliance, (date range approximately 1964 – 2008). Founded UD-2020-0005 Open/Close
 

Health and Human Services

Agency Case Open Date Case Close Date Case ID Records Status

Case Letters

Health and Human Services 3/30/2020 2/18/2022 UD-2020-0033 Premature deletion of email accounts of departed employees. Founded UD-2020-0033 Open/Close
Agency for Healthcare Research and Quality 2/12/2020 5/6/2020 UD-2020-0029 Emails from their non-capstone officials are being deleted by their ITIO staff after 60 days. Founded UD-2020-0029 Open/Close
Centers for Disease Control 9/11/2019 11/26/2019 UD-2019-0054 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0054 Open/Close
Centers for Disease Control 12/16/2020 1/28/2021 UD-2021-0008 Allegation of attempts to conceal and destroy evidence that senior political appointees interfered with career officials response to the coronavirus crisis at HHS and the CDC Unfounded UD-2021-0008 Open/Close
Centers for Disease Control 4/10/2023   UD-2023-0039 BSPB staff placed several boxes (15-20) that contained SBRL lab data in a smartcard locked hallway. After staff had left the office for the day, two cleaning contractors removed and placed all the boxes into a compactor dumpster, without authorization from BSPB staff. Pending review/follow-up UD-2023-0039 Open
Centers for Disease Control 4/7/2023 2/23/2024 UD-2023-0043

Allegation received from the public that the CDC deleted emails of non-Capstone officials within 30 days after they leave the agency. 

Unfounded UD-2023-0043 Open/Close
Centers for Medicare & Medicaid Services 6/7/2016 1/10/2017 UD-2016-0015 Email records created or received by CMS - OEDA Office. Anonymous allegation that Niall Brennan, Chief Data Officer and Director of OEDA directed his staff "to establish personal email accounts on non-government systems." Unfounded UD-2016-0015 Open/Close
Centers for Medicare and Medicaid 10/2/2018 11/9/2018 UD-2019-0001 Documents submitted via Healthcare.gov pertaining to income of healthcare applicants Unfounded UD-2019-0001 Open/Close
Food and Drug Administration 2/12/2020 5/16/2022 UD-2020-0028 Former FDA Commissioner Scott Gotlieb's twitter account was deleted Founded UD-2020-0028 Open/Close
Food and Drug Administration 7/11/2022 11/21/2022 UD-2022-0052 An information technology (IT) system does not retain records documenting a full audit trail. Unfounded UD-2022-0052 Open/Close
Food and Drug Administration 12/5/2022 1/30/2023 UD-2023-0012 The allegation states that auditing information regarding the review and assessment of generic drugs is not being captured in its entirety by the Center for Drug Evaluation and Research (CDER)'s electronic recordkeeping system. Unfounded UD-2023-0012 Open/Close
Health and Human Services 5/4/2021 2/10/2022 UD-2021-0029 Allegation received from American Oversight that records of some senior leaders were not preserved on mobile devices.  Founded UD-2021-0029 Open/Close
Health Resources and Services Administration 11/22/2021 11/22/2021 UD-2021-0013 54 paper records that were checked out of the Federal Records Center (FRC) between 2009 and 2015 by Health Resources and Services Administration (HRSA) personnel. Founded UD-2021-0013 Open/Close
National Institutes of Health 7/28/2021   UD-2021-0038 National Institutes of Health (NIH) reported the accidental deletion and partial deletion of Executive Secretariat (ES) records from the Directors’ Document and Records Management System (DDRMS) (now the Synthesize, Analyze, Adjudicate, and Vet Information (SAAVI) system) sometime between 2014-2016. Pending review/follow-up UD-2021-0038 Open
National Institutes of Health 2/28/2022 11/2/2022 UD-2022-0027 A news article alleging that the NIH failed to comply with congressional request for documents.  Unfounded UD-2022-0027 Open/Close
National Institutes of Health 7/10/2023   UD-2023-0075

Allegation that a Senior Scientific Advisor at NIH used a personal email account in an apparent effort to evade the strictures of the Freedom of Information Act. 

Pending review/follow-up UD-2023-0075 Open
Office of the Secretary 4/7/2021 2/18/2022 UD-2021-0015 As part of the HHS off-boarding procedure, a departing user and their supervisor are given the option of how to back up files stored in their email. If no selection was made and/or a user was not off-boarded correctly, the email mailbox and files shares of the given user were deleted after 90 days of inactivity. Founded UD-2021-0015 Open/Close 
Office of Civil Rights 4/7/2021 4/7/2021 UD-2021-0014

As part of the HHS off-boarding procedure, a departing user and their supervisor are given the option of how to back up files stored in their email. If no selection was made and/or a user was not off-boarded correctly, the email mailbox and files shares of the given user were deleted after 90 days of inactivity.

Founded UD-2021-0014 Open/Close
Office of Medical Hearings and Appeals 7/28/2021 7/28/2021 UD-2021-0039 Allegation of unauthorized disposition related to Office of Medicare Hearings and Appeals (OMHA) records via a public comment made under Federal Register notice NARA-2021-031 (FDMS docket NARA-21-0007). The commenter alleged that HHS is not able to account for over 8,000 files containing PII, PAI, and HPI, and that electronic and paper case files commencing in late 2007 were destroyed. Unfounded UD-2021-0039 Open/Close
 

Homeland Security

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Customs and Border Protection 11/13/2017 4/24/2018 UD-2018-0001 Several boxes of paper records were destroyed due to Hurricane Harvey Founded UD-2018-0001 Open/Close
Customs and Border Protection 7/11/2018 12/14/2020 UD-2018-0019 Media reported that Customs and Border Protection officials were altering or deleting records of families crossing the border between Mexico and the United States. Unfounded UD-2018-0019 Open/Close
Customs and Border Protection 10/4/2018 12/2/2020 UD-2019-0002 Border Surveillance Systems Records (BSS). Founded UD-2019-0002 Open/Close
Customs and Border Protection 10/26/2021   UD-2022-0001 OIG report, “CBP Targeted Americans with the 2018-2019 Migrant Caravan,”  alleges that the CBP has been using the messaging software WhatsApp and is deploying the encrypted messaging application Wickr across all components of the agency. Pending review/follow-up UD-2022-0001 Open
Customs and Border Protection 10/31/2023 1/8/2024 UD-2024-0002 During a routine call between NARA appraisal staff and the CBP records team, it was learned that the CBP Office of Trade has been digitizing and destroying records proposed for disposition in job DAA-0568-2019-0004, Trade Allegation Records, which is pending. The original records that were reported as having been destroyed are identified as appropriate for permanent retention. Unfounded UD-2024-0002 Open/Close
Federal Emergency Management Agency 10/31/2012 11/22/2016 UD-2013-0002 Email records related to the management of grant funds awarded by FEMA to DVIC. Unfounded UD-2013-0002 Open/Close
Federal Emergency Management Agency 2/18/2022 10/27/2023 UD-2022-0023 Allegation from a member of the public that the FEMA was destroying records that were subject to a FOIA request and litigation and were related to ongoing EEO cases. Unfounded UD-2022-0023 Open/Close
Federal Emergency Management Agency 10/31/2023 12/18/2023 UD-2024-0006 Disaster files were destroyed before the end of their retention period. Founded UD-2024-0006 Open/Close
Homeland Security 2/21/2017 8/12/2022 UD-2017-0018 Email using private (non-.gov) account for Secretary Jeh Johnson, Deputy Secretary Alejandro Mayorkas, Chief of Staff Christian Marrone, &  General Counsel Steven Bunnell. All emails dating from December 23, 2013 through the present. Founded UD-2017-0018 Open/Close
Homeland Security 8/1/2022   UD-2022-0055 Loss of DHS text messages due to failed migration during a device upgrade Pending review/follow-up UD-2022-0055 Open
Homeland Security 6/15/2023   UD-2023-0052 During testimony to the House of Representatives Oversight, Investigations, and Accountability Subcommittee of the House or Representatives Committee on Homeland Security, DHS OIG Joseph Cuffari stated that a small number of Department officials utilized Signal. In addition, Mr. Cuffari also stated that he deleted text messages from his government phone. Pending review/follow-up UD-2023-0052 Open
Immigration and Customs Enforcement 10/25/2019   UD-2020-0009 Washington Post article alleges the deletion of surveillance footage relating to the death of detainee. Ongoing litigation UD-2020-0009 Open
Immigration and Customs Enforcement 10/1/2020   UD-2020-0042 BBC alleges that medical request forms from detained immigrants were shredded and medical records have been fabricated.  Ongoing investigation UD-2020-0042 Open
Immigration and Customs Enforcement 11/18/2021   UD-2022-0011 OIG investigation noted a number of concerns with ICE recordkeeping practices. Pending review/follow-up UD-2022-0011 Open
Immigration and Customs Enforcement 1/14/2022 3/18/2022 UD-2022-0016 An allegation of unauthorized disposition of legal documents received from ICE contractors. Unfounded UD-2022-0016 Open/Close
Immigration and Customs Enforcement 2/17/2022   UD-2022-0019 An allegation of unauthorized disposition from the ACLU and CREW of video surveillance records in the Glades County Detention Center Pending review/follow-up UD-2022-0019 Open
Immigration and Customs Enforcement 4/13/2023   UD-2023-0046 Received a report from a private citizen of the unauthorized disposition of video surveillance records and the falsification of logs in regards to the death of a detainee at the Prairieland Detention Center Pending review/follow-up UD-2023-0046 Open
Immigration and Customs Enforcement 9/13/2023 9/13/2023 UD-2023-0092 A permanent file is unable to be located Founded UD-2023-0092 Open/Close
Office of Immigration Statistics 8/2/2019 8/2/2019 UD-2019-0042 The three boxes contained the “G-23 Report of Field Operations” dated from 1941 through 1996. These records were scanned by the Office of Unity of Effort (OUE) and were returned to OIS custody in September of 2017, at which time they were placed in a conference room. In November of 2017, it was determined that the boxes were no longer in the conference room and the records were disposed of by an
employee. 
Founded UD-2019-0042 Open/Close
Transportation Security Administration 11/16/2016 11/28/2016 UD-2017-0008 Calibration Reports for seven Explosives Trace Detection (ETD) machines were missing from the log books for the month of August. After research it was determined that the calibration logs had been shredded. Founded UD-2017-0008 Open/Close
Transportation Security Administration 5/25/2017 6/1/2017 UD-2017-0022 Calibration Reports maintained in three Explosives Trace Detection (ETD) machines. Founded UD-2017-0022 Close Letter Only
Transportation Security Administration 12/3/2018 12/4/2018 UD-2019-0007 Temporary TSA records destroyed due to mold & mildew contamination after exposure to flooding and wind damage sustained from Hurricane Irma. Records include:  financial purchase card & travel card records; leave request, overtime request, and shift bid forms; vehicle tracking, maintenance, and service records; emergency preparedness exercise records; official correspondence with the Virgin Island Port Authority; and property hand receipts. Founded UD-2019-0007 Open/Close
Transportation Security Administration 6/25/2019 5/12/2020 UD-2019-0044 While working on rescheduling the permanent records for media neutrality. The TSA is unable to locate the records scheduled in 2004 or identify whether they have ceased creating the records. Founded UD-2019-0044 Open/Close
United States Citizenship and Immigration Services 11/10/2020 6/7/2021 UD-2021-0002

Unclassified Headquarters Policy Subject files, from between 1955-1994.

Founded UD-2021-0002 Open/Close 
United States Coast Guard 5/17/2021 9/28/2021 UD-2021-0028 United States Coast Guard (USCG) records that are related to the Deepwater Horizon oil spill and USCG personnel files from that time. Unfounded UD-2021-0028 Open/Close
United States Coast Guard 4/13/2022 8/12/2022 UD-2022-0035 DHS OIG reported that email from a former SES employee was deleted from the email systems after 90 days. Resolved UD-2022-0035 Open/Close
United States Coast Guard 10/26/2022 1/30/2023 UD-2023-0001 Private citizen filed a FOIA for email and Skype records. USCG responded that they had no responsive Skype records Unfounded UD-2023-0001 Open/Close
United States Coast Guard 11/9/2022 1/5/2023 UD-2023-0006 Merchant Seaman's Personnel and Licensing Records file went missing during shipment from Lee's Summit FRC to Coast Guard office Founded UD-2023-0006 Open/Close
United States Coast Guard 11/17/2022 1/5/2023 UD-2023-0007 Merchant Seaman's Personnel and Licensing Records file went missing during shipment from Philadelphia FRC to Coast Guard office Founded UD-2023-0007 Open/Close
United States Coast Guard 11/17/2022 1/5/2023 UD-2023-0008 Merchant Seaman's Personnel and Licensing Records file went missing during shipment from Atlanta FRC to Coast Guard office Founded UD-2023-0008 Open/Close
United States Coast Guard 1/30/2023 1/30/2023 UD-2023-0023 Two records were lost during shipment between WNRC and National Maritime Center Founded UD-2023-0023 Open/Close
United States Coast Guard 2/24/2023

 

UD-2023-0027 The USCG ARO notified NARA that the location of approximately 500,000 images (still pictures and slides) dating from the early 1900s to the present are missing. Pending review/follow-up UD-2023-0027 Open
United States Coast Guard 2/27/2023 2/27/2023 UD-2023-0033 One record were lost during shipment between WNRC and National Maritime Center. After the letter was issued, the USCG notified NARA that the record was located. Unfounded UD-2023-0033 Open/Close
United States Coast Guard 6/26/2023 6/26/2023 UD-2023-0072 Base Cape Cod Family Resource Specialist (FRS) mailed an individual personnel paper case file containing medical and personal identification information used for enrollment and case management in the Special Needs Program to the HQ Special Needs Program Manager (SNPM) via USPS. Per the SNPM, the shipping list did not match the contents of the container and it was determined that one record was missing. Founded UD-2023-0072 Open/Close
United States Coast Guard 10/4/2023 10/4/2023 UD-2023-0098 Six files went missing via shipment between the WRNC and the NMC Founded UD-2023-0098 Open/Close
United States Secret Service 7/19/2022   UD-2022-0054 Allegation that the United States Secret Service deleted text messages that are related to January 6, 2021 Pending review/follow-up UD-2022-0054 Open

 

Housing and Urban Development

Agency Case Open Date Case Close Date Case ID Records  Status Case Letters
Housing and Urban Development 11/8/2022 3/29/2023 UD-2022-0064 As a result of HUD OIG investigation into potential ethics violations of a now former executive, it was determined that the former executive used her personal device to send and receive phone calls and text messages. After she left the agency in 2021, she did not turn over the infomation on her cell phone. Unfounded UD-2022-0064 Open/Close

 

Interior

Agency Case Open Date Case Close Date Case ID Records  Status Case Letters
Bureau of Indian Affairs 5/31/2018 6/1/2018 UD-2018-0016 One FRC box of 3401-P5 Housing Improvement (HIP) Applicant Case Files, FY 1960 - 2006. Founded UD-2018-0016 Open/Close
Bureau of Indian Affairs 1/31/2019 4/25/2019 UD-2019-0010 Bureau of Indian Affairs (BIA) reports and information pertaining to Irrigation and Power Investments Unfounded UD-2019-0010 Open/Close
Bureau of Indian Affairs 2/3/2020 4/13/2020 UD-2020-0023 Private citizen alleges that BIA has destroyed records related to " All correspondence and related records from the Pacific Regional Office and the Southern California Agency of the BIA, regarding the incorrect degree of Indian blood certification." Founded UD-2020-0023 Open/Close
Bureau of Indian Affairs 8/5/2020   UD-2020-0036 Potential loss of a file packet of an individual Pending review/follow-up UD-2020-0036 Open 
Bureau of Indian Affairs 11/22/2021 2/8/2022 UD-2021-0014 BIA misplaced a probate case file Founded UD-2021-0014 Open/Close
Bureau of Indian Affairs 1/4/2023   UD-2023-0014 TeMoak tribal attorney alleged that certain individuals removed “TeMoak federal records, documents and financial records off of TeMoak trust land.” Pending review/follow-up UD-2023-0014 Open
Bureau of Indian Affairs 1/25/2023   UD-2023-0019 A formal BIA employee allegedly removed BIA records when they departed the agency. Pending review/follow-up UD-2023-0019 Open
Bureau of Land Management 2/16/2017 8/15/2018 UD-2017-0016 Fire damaged/destroyed the Bureau of Land Management Challis, ID field office. Majority of records destroyed/damaged include realty records, rights-of-way, recreation records, unauthorized use, grazing permits, allotment files, and mining claim surface management files. Contractor was hired to evaluate the records that were damaged/destroyed as a result of the fire. Agency is estimating that a final report from the contractor that will include an estimate of records destroyed and recovery efforts for those that can be salvaged will be received in July/August time frame. Founded UD-2017-0016 Open/Close
Bureau of Land Management 7/27/2017 8/24/2017 UD-2017-0027 On December 27, 2016, a Bureau of Land Management (BLM) employee in the Salt Lake Field Office (SLFO) prematurely disposed of physical land-use (film) permits in an effort to make space for additional records. The records that were disposed were the origianl records in paper form covering FY 1990 through FY 2015 and included correspondence, applications, maps, permits, payment receipts, serial register pages, and related materials. Approximate volume 8 cubic feet. Founded UD-2017-0027 Open/Close
Bureau of Land Management 5/13/2022 5/13/2022 UD-2022-0041 Two boxes of FY2016-2016 hardcopy file incident records  Founded UD-2022-0041 Open/Close
Bureau of Ocean Energy Management 6/26/2019 8/29/2019 UD-2019-0045 Documents from the BOEM Alaska Region were not located during a regional file room inventory project.  Founded UD-2019-0045 Open/Close
Bureau of Ocean Energy Management 9/17/2019 11/7/2019 UD-2019-0057 A potential loss of permanent records of 5-Year Program Final Product documents. Founded UD-2019-0057 Open/Close
Bureau of Ocean Energy Management 6/9/2022 7/6/2022 UD-2022-0046 Alaska Region Outer Continental Shelf Rule documents from the Bureau of Ocean Energy Management (BOEM) Office of the Director are no longer accessible on the compact discs where they were stored. Founded UD-2022-0046 Open/Close
Bureau of Ocean Energy Management 6/6/2023 10/10/2023 UD-2023-0067 2 boxes containing 23 reels of geophysical data appear to have been lost during shipping Founded UD-2023-0067 Open/Close
Bureau of Reclamation 6/21/2019 9/10/2019 UD-2019-0043 During records transfer, it was discovered that some of the boxes of paper records had evidence of rodents nesting. The individual that was given the task of cleaning out the nesting materials threw away the contents.  Founded UD-2019-0043 Open/Close 
Fish and Wildlife Service 8/20/2020   UD-2020-0038 Documents from the United States Fish and Wildlife Service (FWS) in Lakewood, CO were lost due to a HVAC pipe break and flood in the building. Pending review/follow-up UD-2020-0038 Open
Fish and Wildlife Service 9/23/2020 9/23/2020 UD-2020-0043 Improper disposal of permit files Founded UD-2020-0043 Open/Close
Fish and Wildlife Service 8/22/2022 8/22/2022 UD-2022-0060 One box went missing in transit between FWS office to the Federal Records Center in Chicago Founded UD-2022-0060 Open/Close
Interior  6/4/2015 5/18/2017 UD-2015-0002 Software deficiency in DOI's contracted journaling solution potentially caused DOI emails to be delete Founded UD-2015-0002 Open/Close
Interior 2/2/2018 5/2/2018 UD-2018-0004 Temporary contract documents, past their disposal date. Founded UD-2018-0004 Open/Close
Interior 3/20/2019 6/13/2019 UD-2019-0018 Deletion of calendars or calendar entries of Acting Secretary Bernhardt Unfounded UD-2019-0018 Open/Close
Interior 1/5/2021 6/26/2023 UD-2021-0011 Unauthorized loss, removal, or destruction of federal records stored in former Secretary of the Interior Ryan Zinke’s government-issued mobile phones. Founded UD-2021-0011 Open/Close
National Park Service 11/2/2016 3/16/2017 UD-2017-0007 1988 fire records regarding fire management decisions and bear incident documents and photographs were deleted by Joan Anzelmo, Public Relations Officer. Unfounded UD-2017-0007 Open/Close
National Park Service 1/31/2017 4/29/2017 UD-2017-0014 Social Media Tweets, tweeted from @BadlandsNPS account on 1/24/2017. Founded UD-2017-0014 Open/Close
National Park Service 8/31/2022 9/27/2023 UD-2022-0061 Former NPS employee removed 75 cubic feet of records, circa 1995-2005.  Founded UD-2022-0061 Open/Close
Office of Environmental Policy and Compliance 7/21/2023 1/18/2024 UD-2023-0081 Allegation that a supervisor ordered her employee to throw away historical federal records. Employee refused to do so and reported the situation. After which time, DOI employees knowingly and willfully threw the historical federal records into the trash. Some of the records were related to legislation implementation dating back to the 70's and others were related to ongoing litigation related to natural and manmade disasters, such as Deep Water Horizon and Gold King Mine. Founded UD-2023-0081 Open/Close
Office of Natural Resources Revenue 4/7/2023 5/22/2023 UD-2023-0040

Allegation was received based on a complaint from a law firm regarding a FOIA request that ONRR staff unlawfully deleted records, failed to preserve substantive communications, and failed to report known incidents. 

Unfounded UD-2023-0040 Open/Close
Office of the Special Trustee for American Indians 11/26/2019 3/3/2020 UD-2020-0017

It was discovered that approximately 520 of the approximate 600 cubic feet of incoming and outgoing correspondence including letters, memoranda, and/or manuals were destroyed because they were identified as duplicate documents.

Founded UD-2020-0017 Open/Close 
Office of Surface Mining, Reclamation and Enforcement 10/21/2021 12/6/2021 UD-2022-0003 Loss of electronic records due to a file server outage that impacted our Washington DC headquarters office; Lexington, KY Applicant Violator System Office; Harrisburg, PA Office; and Alton, IL Office. Founded UD-2022-0003 Open/Close
United States Fish and Wildlife Service 7/12/2017 1/4/2018 UD-2017-0024 Documents from US Fish and Wild Service (FWS) political appointee records were not captured. Founded UD-2017-0024 Open/Close
United States Fish and Wildlife Service 2/2/2018 4/24/2018 UD-2018-0005 Fish and Wildlife Service records regarding the Highway 79 Construction Project Founded UD-2018-0005 Open/Close
US Geological Survey 5/16/2017 5/23/2017 UD-2017-0020 Two USGS employees made unauthorized alterations to inputs of an inductively coupled plasma mass spectrometer. These input alterations resulted in altered output data from the instrument. Founded UD-2017-0020 Open/Close
US Geological Society 2/6/2019 6/6/2019 UD-2019-0011 Various textual and video records. Founded UD-2019-0011 Open/Close
 

Justice

Justice  Case Open Date Case Close Date Case ID Records Status Case Letters
Bureau of Alcohol, Tobacco Firearms & Explosives 9/5/2017 11/22/2019 UD-2017-0032 Laboratory Case files generated between 1976 and 1991 Founded UD-2017-0032 Open/Close
Bureau of Alcohol, Tobacco Firearms & Explosives 7/12/2021 7/12/2021 UD-2021-0036 Report of the box that went missing during the transfer of records from the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Field Office to the NARA Federal Records Center (FRC) located in Chicago, IL. Founded UD-2021-0036 Open/Close
Bureau of Prisons 10/21/2019   UD-2020-0004 NARA received a phone call from a staff member of the Bureau of Prisons alleging that one of their locations, FCI Aliceville, is “not maintaining official records properly,” “losing some records,” and “falsifying government records.” Pending review/follow-up UD-2020-0004 Open
Bureau of Prisons 1/13/2020   UD-2020-0021 Deletion of prison surveillance video. Pending review/follow-up UD-2020-0021 Open
Drug Enforcement Administration 10/3/2019 1/15/2020 UD-2020-0003 During the process to review a draft records schedule NARA noticed that a records series included language that records created in the 70s and 80s have possibly been destroyed. Unfounded UD-2020-0003 Open/Close
Drug Enforcement Administration 10/21/2019 1/21/2020 UD-2020-0008 The Official Government Vehicle (OGV) records such as vehicle registration, titling, and licensing; accident and incident reports; and maintenance and repair receipts were destroyed as a result of Hurricane Dorian. Unfounded UD-2020-0008 Open/Close
Drug Enforcement Administration 3/18/2020 3/30/2020 UD-2020-0031 Drug Signature Analysis Files, permanent under RCS N1-170-00-001/item 3 were erroneously disposed of under RCS NC1-170-77/1/item 901-01 which is temporary. Founded UD-2020-0031 Open/Close
Drug Enforcement Administration 11/20/2020 12/8/2022 UD-2021-0007 While updating their scheduled it was noted that the DEA cannot locate the Training Aids Files, which have been scheduled as permanent since 1977. Founded UD-2021-0007 Open/Close
Drug Enforcement Administration 7/8/2021 7/8/2021 UD-2021-0035 A box of records went missing during the transfer of records from the DEA Cedar Rapids Resident Office to the NARA Federal Records Center (FRC) located in Lenexa, Kansas Founded UD-2021-0035 Open/Close
Drug Enforcement Administration 11/28/2022   UD-2023-0009 Two boxes from the Galveston Resident Office went missing via shipment when they were erroneously sent to the Drug Enforcement Administration (DEA) Headquarters instead of the warehouse. Pending review/follow-up UD-2023-0009 Open
Executive Office of Immigration Review 11/18/2019 1/21/2020 UD-2020-0011 Potential deletion of records pertaining to Immigration Court cases. Unfounded UD-2020-0011 Open/Close
Executive Office of Immigration Review 8/18/2022 6/27/2023 UD-2022-0059 Eight files were withdrawn from three different transfers from the Riverside Federal Records Center and were lost in transit Founded UD-2022-0059 Open/Close
Executive Office of Immigration Review 6/15/2023 8/7/2023 UD-2023-0070 A file went missing between the Riverside FRC and the Los Angeles EOIR office. Founded UD-2023-0070 Open/Close
Executive Office of Immigration Review 9/13/2023 9/13/2023 UD-2023-0095 File went missing when shipped via FedEx between the Newark Immigration Court and the Sacramento Immigration Court Founded UD-2023-0095 Open/Close
Executive Office of Immigration Review 1/8/2024 2/2/2024 UD-2024-0017 Records went missing via transit between Riverside FRC and the EOIR Las Vegas Office. Founded UD-2024-0017 Open/Close
Executive Office of Immigration Review 1/30/2024 1/30/2024 UD-2024-0024 Two EOIR Records of Proceeding (ROPs) court staff at the Houston Immigration Court were unable to locate two ROPs during preparation for a master calendar hearing. Founded UD-2024-0024 Open/Close
Executive Office of Immigration Review 2/1/2024 2/1/2024 UD-2024-0026 Agency reported that a Record of Proceeding case file was determined to be missing by the Oakdale Immigration Court. Founded UD-2024-0026 Open/Close
Executive Office for United States Attorneys 10/24/2018 5/13/2019 UD-2019-0004 Records related to USA v. Valera, et al. Founded UD-2019-0004 Open/Close
Executive Office for United States Attorneys 9/11/2019 1/14/2020 UD-2019-0056 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0056 Open/Close
Executive Office for United States Attorneys 9/30/2021 9/30/2021 UD-2021-0046 11 case files were stolen from federal employee's car. Founded UD-2021-0046 Open/Close
Executive Office for United States Attorneys 9/14/2022   UD-2022-0062 Audio recording on a personal device was deleted Pending review/follow-up UD-2022-0062 Open
Executive Office for United States Attorneys 2/27/2023 4/4/2023 UD-2023-0034 One of two boxes sent from Riverside FRC to US attorney's office did not arrive at destination. Founded UD-2023-0034 Open/Close
Executive Office for United States Attorneys 6/5/2023 6/5/2023 UD-2023-0060 One record was determined to be missing from one criminal file. Founded UD-2023-0060 Open/Close
Executive Office for United States Attorneys 8/25/2023 8/25/2023 UD-2023-0090 One box of records went missing via transfer between an EOUSA office and the Dayton FRC Founded UD-2023-0090 Open/Close
Federal Bureau of Investigation 2/18/2014   UD-2014-0001 FBI Case Files: Case files were identified as missing through the normal course of conducting business, through updating the FBI's records disposition tracking systems, and through the FBI's efforts to inventory its entire records collection. Pending review/follow-up No letter available
Federal Bureau of Investigation 10/6/2016 12/5/2016 UD-2017-0002 Case file 88-PX-11069 partially disposed/destroyed Unfounded UD-2017-0002 Open/Close
Federal Bureau of Investigation 1/23/2018 7/23/2018 UD-2018-0003 Text messages and emails from government and personal devices and accounts pertaining to FBI business. Unfounded UD-2018-0003 Open/Close
Federal Bureau of Investigation 6/27/2019 11/7/2019 UD-2019-0048 NARA received of an allegation from a member of the public regarding the Federal Bureau of Investigation (FBI)’s practices
and procedures regarding the designation of email communications as records. 
Founded UD-2019-0048 Open/Close
Federal Bureau of Investigation 10/3/2019 12/6/2019 UD-2020-0002 Four files were destroyed after their disposition period had ended but were potentially responsive to two FOIA requests. Founded UD-2020-0002 Open/Close
Federal Bureau of Investigation 2/5/2021 2/5/2021 UD-2021-0013 During review of files due to earlier UD case (UD-2020-0002), the FBI discovered that two more files Founded UD-2021-0013 Open/Close
Federal Bureau of Investigation 7/2/2021 8/4/2021 UD-2021-0032 According to a Washington Post article, a former FBI analyst "removed and retained" records including materials related to al-Qaeda and Osama bin Laden, and kept them in her home over the course of more than a decade. Founded UD-2021-0032 Open/Close
Federal Bureau of Investigation 11/2/2021 11/2/2021 UD-2022-0010 Accidental destruction of records following imposition of a legal hold. Founded UD-2022-0010 Open/Close
Federal Bureau of Investigation 2/1/2022 4/20/2022 UD-2022-0017 The unauthorized destruction of files that were relevant to a FOIA civil suit Founded UD-2022-0017 Open/Close
Federal Bureau of Investigation 2/10/2022 3/30/2022 UD-2022-0022 Potential unauthorized disposition of federal records noted in news article. Founded UD-2022-0022 Open/Close
Federal Bureau of Investigation 7/15/2022 7/15/2022 UD-2022-0048 Accidental destruction of electronic records from the Freedom of Information/Privacy Act Document Processing System during the clean-up a personal network drive.  Founded UD-2022-0048 Open/Close
Justice 8/14/2019 9/10/2019 UD-2019-0046 An accidental loss of some email dated between late January 2017 and the end of December 2017. This loss was related to the email migration to a cloud environment during that period, and was discovered in 2018 and investigated in 2018 and 2019 Founded UD-2019-0046 Open/Close
U.S. Attorneys Office 2/28/2019 3/29/2019 UD-2019-0013 Hard drive containing discovery materials Unfounded UD-2019-0013 Open/Close
 

Labor

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Bureau of Labor Statistics 4/27/2023 6/5/2023 UD-2023-0049 NARA staff reported that permanent records relating to the National Labor Turnover Program have not been accessioned into the National Archives. After numerous transfer request, the agency stated they no longer have the records. Founded UD-2023-0049 Open/Close 
Wage and Hour Division 10/13/2016 1/6/2017 UD-2017-0004 After an employee whose records were requested by the ALG FOIA left the organization, the e-mail account was deleted (approximately six weeks after the employee left the agency) and ITS has no way to reconstitute these records. Unfounded UD-2017-0004 Open/Close
 

State

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
American Citizen Services, Manila Embassy 9/11/2019 11/26/2019 UD-2019-0051 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0051 Open/Close
State 3/3/2015 6/13/2022 UD-2015-0005 Alienation of federal email records created or received by Sec. Clinton (2009-2013) from the State's official recordkeeping system. Potential alienation of email records created or received by former Secretaries of State dating back to Sec. Albright. Founded UD-2015-0005 Open/Close
State 9/4/2015 8/9/2021 UD-2015-0006 Alienation of federal email records created or received by senior embassy staff including Amb. Caroline Kennedy, and overall management of records at Embassy Tokyo, Japan. Founded UD-2015-0006 Open/Close
State 7/18/2016 12/15/2017 UD-2016-0018 E-mail records of former State Department employee Bryan Pagliano during Secretary Clinton's tenure. Founded UD-2016-0018 Open/Close
State 8/8/2016 12/10/2019 UD-2016-0022 Possible emergency destruction of Central African Republic embassy records; Amb. Lewis Lukens' e-mails that he deleted; U.S. Consul General in Jerusalem Michael Ratney's e-mails that he deleted; Alleged destruction of Sec. Clinton's schedules. Unfounded UD-2016-0022 Open/Close
State 5/19/2020 11/4/2020 UD-2020-0035 Member of the public is alleging that the OIG is not designating emails as records unless they receive explicit authorization to do so. Unfounded UD-2020-0035 Open/Close
 

Transportation

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Federal Aviation Administration 6/13/2018 10/15/2018 UD-2018-0017 The FAA Academy trains and evaluates air traffic controllers in simulators that have an audio recording capability. This capability records ambient audio as well as audio directly from the headset of the air traffic control trainee as he speaks instructions to aircraft in the simulator. The FAA admitted that it does not have a retention schedule for such records. Instead, the FAA claimed they must delete the audio within 7 days due to “space limitations." Unfounded UD-2018-0017 Open/Close
Federal Aviation Administration 1/24/2023 2/24/2023 UD-2023-0021 According to a Reuters article, the Federal Aviation Administration (FAA) stated that a preliminary review found that contract personnel "unintentionally deleted files" disrupting a key computer system and prompting a nationwide groundstop that disrupted more than 11,000 flights. The FAA said the issue occurred while personnel were working "to correct synchronization between the live primary database and a backup database." Founded UD-2023-0021 Open/Close
Federal Railroad Administration 12/14/2016 4/6/2017 UD-2017-0010 Emails from FRA Administrator and FRA associate Administrator for Finance and Administration. Founded UD-2017-0010 Open/Close
National Highway Traffic Safety Administration 12/9/2019 6/20/2023 UD-2020-0018 Auto safety records pertaining to rulemaking, promulgation, and implementation of Federal Motor Vehicle Safety Standards (FMVSS 208) for AIR BAGS. Unfounded UD-2020-0018 Open/Close
 

Treasury

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Bureau of Engraving and Printing 10/24/2016 3/6/2017 UD-2017-0005 Video Surveillance Files at District of Columbia and Fort Worth facilities were automatically deleted by the security system because of a lack of space for recording. Founded UD-2017-0005 Open/Close
Bureau of Engraving Printing 8/24/2017 12/9/2022 UD-2017-0031 Preliminary product design records (for currency, etc.) disposed of without an approved schedule. Founded UD-2017-0031 Open/Close
Bureau of Engraving Printing 1/4/2021 6/15/2023 UD-2021-0009 During review of a pending schedule, it became apparent that the agency cannot locate its pre-1980 records that are related to the draft schedule. Unfounded UD-2021-0009 Open/Close
Financial Crimes Enforcement Network 5/17/2018 6/26/2018 UD-2018-0013 Suspicious-activity reports (SARs) discovered absent from the database maintained by the Treasury Department's Financial Crimes Enforcement Network (FINCEN). Unfounded UD-2018-0013 Open/Close
Internal Revenue Service 2/9/2018 2/9/2018 UD-2018-0006 A single IRS tax document as part of the annual Collection Statute Expiration Date (CSED) “Pull to Save” project for Ogden List Year 10. The document DLN 29-141-235-117-51-0 could not be located upon request. Founded UD-2018-0006 Open/Close
Internal Revenue Service 4/10/2018 6/8/2021 UD-2018-0010 Alienation of IRS Federal Advisory Committee Act email records. Founded UD-2018-0010 Open/Close
Internal Revenue Service 5/23/2019 10/28/2019 UD-2019-0024 One box of IRS records was lost in shipment to San Bruno FRC while in the custody of the United Parcel Service. The box (Box #13 of 20) contained closed legal case files, specifically temporary 2015 closed TECHMIS files, a sub classification of general litigation Founded UD-2019-0024 Open/Close
Internal Revenue Service 4/5/2019 4/10/2019 UD-2019-0019 82 boxes of closed Criminal Investigation case files were mistakenly picked up by the shred contractor and destroyed. Founded UD-2019-0019 Open/Close
Internal Revenue Service 1/14/2020 1/14/2020 UD-2020-0020 One box (box 2) of 10 boxes of closed Offers in Compromise (OIC) case files from an IRS Small Business/Self-Employed (Collections) Office in Oklahoma City, Oklahoma was lost during UPS transport to Ft. Worth FRC. Founded UD-2020-0020 Open/Close
Internal Revenue Service 4/20/2020 4/20/2020 UD-2020-0034 General Litigation Files, temporary dispose 10 years after case closure. Box number two of five boxes, shipped via UPS from Oklahoma City to Ft Worth FRC, were lost. Founded UD-2020-0034 Open/Close
Internal Revenue Service 6/30/2021 6/30/2021 UD-2021-0034 On February 10, 2021, IRS employees discovered that an estimated 64,000 IRS Forms 941, Employers Quarterly Returns had been erroneously disposed of in classified waste bins while waiting to be scanned into the Service Center Recognition/Image Processing System (SCRIPS). Founded UD-2021-0034 Open/Close
Internal Revenue Service 5/31/2022 12/16/2022 UD-2022-0043 The IRS purposefully destroyed 30 million taxpayer documents, according to an audit report published Monday by the Treasury Inspector General for Tax Administration (TIGTA). Unfounded UD-2022-0043 Open/Close
Internal Revenue Service 6/2/2022 6/2/2022 UD-2022-0044 10 unmarked boxes containing Direct Debit Installment Agreement (DDIA) records were destroyed. Founded UD-2022-0044 Open/Close
Internal Revenue Service 11/15/2022 1/30/2023 UD-2023-0010 One box of records/workpapers was lost in transit between the Sarasota Field Office and Lee's Summit Federal Records Center Founded UD-2023-0010 Open/Close
Internal Revenue Service 1/31/2023 1/31/2023 UD-2023-0024 Some Trust Fund Recovery Penalty were discovered to be missing after site relocated. Founded UD-2023-0024 Open/Close
Internal Revenue Service 1/31/2023 1/31/2023 UD-2023-0025 Trust Fund Recovery Penalty went missing during shipment between Atlanta FRC and Fresno office. Founded UD-2023-0025 Open/Close
Internal Revenue Service 5/1/2023 8/29/2023 UD-2023-0050 Member of the public alleges the IRS deleted/destroyed applications for tax exempt status Unfounded UD-2023-0050 Open/Close
Internal Revenue Service 6/5/2023 6/5/2023 UD-2023-0059 A box of Certified and Registered Mail Records, Statutory Notices, and Computerized Certified Mailing Lists was requested from FRC in 2016 and it is unknown if the box ever arrived from Dayton FRC or was ever shipped back to Dayton. Founded UD-2023-0059 Open/Close
Internal Revenue Service 8/9/2023 8/9/2023 UD-2023-0082 Unauthorized disposition occurred involving the loss of two Forms 1040 and two Forms W-7 during shipment between the Tax Assistance Center to the Submission Processing Center. Founded UD-2023-0082 Open/Close
Internal Revenue Service 9/13/2023 9/13/2023 UD-2023-0094 Records shipped via UPS (United Parcel Service) from the Tax Assistance Center (TAC) in Takoma, WA, to the Submission Processing Center (SPC) in Austin, TX were lost in transit Founded UD-2023-0094 Open/Close
Internal Revenue Service 11/22/2023 1/9/2024 UD-2024-0007 A Trust Fund Recovery Penalty (TFRP) case file was lost from an IRS Kansas City mailroom facility. Founded UD-2024-0007 Open/Close
Internal Revenue Service 11/22/2023 1/9/2024 UD-2024-0008 Loss of records during UPS shipment an IRS Chief Counsel’s Office to the San Bruno Federal Records Center Founded UD-2024-0008 Open/Close
Internal Revenue Service 2/15/2024 2/15/2024 UD-2024-0030 Records went missing via shipment from the Georgetown Tax Assistance Center in Cincinnati, Ohio to the IRS Service Center in Austin, Texas. Founded UD-2024-0030 Open/Close
Office of the Comptroller of Currency 6/6/2023 6/6/2023 UD-2023-0065 Box of records went missing during transfer from OCC field office to Fort Lee FRC Founded UD-2023-0065 Open/Close
Office of the Comptroller of Currency 2/21/2024 2/21/2024 UD-2024-0031 Box went missing in 2016 from the Lenexa FRC. Founded UD-2024-0031 Open/Close
Office of the Special Inspector General for the Troubled Asset Relief Program 6/20/2023   UD-2023-0063 During the review of the submitted records retention schedule, it was determined that the agency has been digitizing records and destroying the source record without a media neutral records schedule or submitting a media neutral notification as per GRS 5.2, Item 020 Pending review/follow-up UD-2023-0063 Open 
 

Veterans Affairs

Agency Case Open Date Case Close Date Case ID Records Status Case Letters
Office of General Counsel 9/4/2019 12/4/2020 UD-2019-0047 Improper and accidental loss of military heath, litigation/appeal, and contractor files containing PII. Founded UD-2019-0047 Open/Close
Veterans Affairs 2/11/2019   UD-2019-0012 Possible alienation of e-mail records resulting from the alleged use of personal e-mail accounts by former Secretary Dr. David Shulkin and others. Pending review/follow-up UD-2019-0012 Open
Veterans Affairs 11/20/2019 12/4/2020 UD-2020-0016 Loss of research study files for approximately 57 inactive research studies, some containing PII following flood damage to the facility housing the records. Founded UD-2020-0016 Open/Close
Veterans Affairs 4/16/2021   UD-2021-0027 Alteration and improper documentation of SF-50 records Pending review/follow-up UD-2021-0027 Open
Veterans Affairs 3/11/2022 10/17/2022 UD-2022-0029 A member of the public is alleging that the VA is improperly destroying permanent and vital records after imaging the material into the VBMS. Resolved UD-2022-0029 Open/Close
Veterans Affairs 9/27/2022 1/4/2023 UD-2022-0042 An employee alleges that team messages relating to an EEOC complaint were destroyed. According to the employee, the messages should have been retained as part of the patient medical record. Pending review/follow-up UD-2022-0042 Open/Close
Veterans Affairs 7/15/2022 9/14/2022 UD-2022-0050 Agency report of unauthorized disposition of VA records. Specifically five electronic records: three C3R Monitors documents and two Records Management standard operating procedure documents.  Founded UD-2022-0050 Open/Close
Veterans Affairs 9/27/2022 12/14/2022 UD-2022-0066 A member of the public alleged that video surveillance records were erroneously destroyed.  Founded UD-2022-0066 Open/Close
Veterans Affairs 6/5/2023 6/5/2023 UD-2023-0042 The Gainesville VA Medical Center has reported unrecoverable patient Image data identified during the migration of images from the legacy VistA Imaging Tier II long term storage systems (Jukeboxes and Archive Appliances) to the current NetApps StorageGrid. Founded UD-2023-0042 Open/Close
Veterans Affairs 6/5/2023 7/26/2023 UD-2023-0061 A VA staff member has alleged that text messages (2014-present), email, Skype messages, and a list of alternative email addresses for any VA executive who is assigned more than one government email address were destroyed. Unfounded UD-2023-0061 Open/Close
Veterans Affairs 7/20/2023 9/11/2023 UD-2023-0080 Agency staff reported that 12 boxes of medical records of deceased Veterans were accidently destroyed at a document recovery center. Founded UD-2023-0080 Open/Close 
Veterans Affairs 8/3/2023 11/22/2023 UD-2023-0083 A member of the public alleges that Veteran Crisis Line(VCL) audio messages from August 27, 2019 were intentionally deleted. Founded UD-2023-0083 Open/Close
Veterans Affairs 10/4/2023 10/4/2023 UD-2023-0099 A staff member reported that records relating to a VA Cooperative Studies Program (CSP) Research project relating to the Cost Effectiveness of Open Versus Endovascular Repair of Abdominal Aortic Aneurysms were deleted erroneously. Founded UD-2023-0099 Open/Close
Veterans Affairs 12/8/2023 12/8/2023 UD-2024-0012 The agency reported the lost of one individual medical record at the VA San Diego Healthcare Facility. The records were lost in shipment from the agency records center to the office responsible for Releases of Information. Founded UD-2024-0012 Open/Close
Veterans Affairs 12/8/2023 12/8/2023 UD-2024-0013 The agency reported the lost of a variety of Pathology and Laboratory records covering a time period of December 31, 1995 through November 30, 2020 at the Salt Lake City VA Medical Center. Founded UD-2024-0013 Open/Close
Veterans Affairs 1/9/2024 1/9/2024 UD-2024-0019 The agency reported the loss of seven (7) Supervisor's Personnel Files at the Veterans Health Care System of the Ozarks (VHSO). Founded UD-2024-0019 Open/Close
Veterans Affairs 2/1/2024 2/1/2024 UD-2024-0025 The agency reported the loss of a Providers Ongoing Professional Practice Evaluation (OPPE) File. The file was attached to an email that was corrupted and could not be opened. Founded UD-2024-0025 Open/Close
Veteran Health Administration 1/24/2023 1/24/2023

UD-2023-0016

The agency reported that records relating to the Care In the Community Program (CICP) were erroneously destroyed. Records include veteran birth certificates, marriage certificates, divorce decrees, medical bills, faxes from community providers and invoices received from community providers. Founded UD-2023-0016 Open/Close
Veteran Health Administration 1/20/2023 1/20/2023 UD-2023-0017 The agency reported that records relating to patient Covid testing records were erroneously destroyed. Record includes BinaxNOW testing kit lot numbers and information on the nursing personnel who performed the test in CY21. Founded UD-2023-0017 Open/Close
Veteran Health Administration 1/20/2023 1/20/2023 UD-2023-0018 The agency reported that patient dental records located at the George E. Wahlen VAMC, dating from approximately 1983 to approximately 2007, were intentionally destroyed. It was alleged that on or about 5 August 2022, an employee placed an undetermined number of patient Dental Records into a shred bin. Founded UD-2023-0018 Open/Close
Veteran Health Administration 1/24/2023 1/24/2023 UD-2023-0020 The agency reported that a patient medical record was lost at the VA San Diego Healthcare System (VSDHS). The record was created in the 1970s. It was assumed that the record was transferred from VSDHS to the Phoenix VA Medical Center. A search of that facility yielded no results. Founded UD-2023-0020 Open/Close
Veteran Health Administration 2/7/2023 2/7/2023 UD-2023-0026 The agency reported that 49 boxes of Research Study records containing PII were destroyed at the Phoenix VA Healthcare System (PVAHCS). The records were water damaged and funds were allocated to remediate the damage. Unfortunately, the records were destroyed before the remediation effort began. Founded UD-2023-0026 Open/Close
Veteran Health Administration 2/7/2023 7/18/2023 UD-2023-0028 A member of the public has alleged that the Birmingham Veterans' Affairs Medical Center (BVAMC) destroyed an individual's Disruptive Behavior File (DBF). Unfounded UD-2023-0028 Open/Close
 

Independent Agencies       

Agency

Case Open Date Case Close Date Case ID Records Status Case Letters
Administrative Office of US Courts 9/11/2019 11/26/2019 UD-2019-0052

A member of the public is alleging that the agency is deleting emails without reading them.

Unfounded UD-2019-0052 Open/Close
Administrative Office of US Courts 10/26/2021 1/27/2022 UD-2022-0005 A 1993 West Virginia USDC civil case file destroyed in 2011 without proper authorization. Founded UD-2022-0005 Open/Close
Administrative Office of US Courts 7/20/2023 7/24/2023 UD-2023-0078 1 box of records went missing during a direct transfer from the US District Court District of Minnesota to our Chicago Archives Unfounded UD-2023-0078 Open/Close
Agency for International Development 9/29/2015 10/19/2016 UD-2015-0007 Electronic records of Haiti Mission possibly lost during migration from a system of stand-alone computers to a cloud-based office productivity and storage solution. Founded UD-2015-0007 Open/Close
Agency for International Development 6/8/2016 5/4/2022 UD-2016-0017 OIG records including employee travel files, performance evaluations, audit report, prior strategic plans, prior semiannual reports to Congress, prior versions (1998) of the Guidelines for Financial Audits Contracted by Foreign Recipients Founded UD-2016-0017 Open/Close
American Battle Monuments Commission 7/17/2017 9/10/2021 UD-2017-0025

Erroneous disposal and removal of various ABMC records and uncaptured emails of ABMC commissioners.

Founded UD-2017-0025 Open/Close
Central Intelligence Agency 12/10/2007 2/14/2017 UD-2008-0001

Unlawful destruction by Central Intelligence Agency (CIA) personnel of videotapes of detainee interrogations.

Founded UD-2008-0001 Open/Close
Central Intelligence Agency 11/4/2020 6/11/2021 UD-2021-0003 Information received in a letter from American Oversight dated October 22, 2020 regarding their Freedom of Information Act (FOIA) request for emails from the account of Mike Pompeo during his tenure as Director of the Central Intelligence Agency (CIA) Unfounded UD-2021-0003 Open/Close
Central Intelligence Agency 2/15/2023 2/15/2023 UD-2023-0030 An accidental destruction of 600 hard-copy documents (approximately 4,608 pages) documenting the Central Intelligence Agency's Inspector General (IG) decisions and activities. Founded UD-2023-0030 Open/Close
Central Intelligence Agency 4/4/2023 4/4/2023 UD-2023-0041 Accidental destruction of 100 megabytes of system access and event logs and records related to information technology IT maintenance for two Central records.  Founded UD-2023-0041 Open/Close
Consumer Financial Protection Bureau  2/1/2017 4/13/2017 UD-2017-0015

Electronic Messages of CFPB Director Richard Cordray's personal device was not captured.

 

Founded UD-2017-0015 Open/Close
Consumer Financial Protection Bureau  8/16/2017 8/16/2017 UD-2017-0029 Audio Visual Recordings Founded UD-2017-0029 Open/Close
Environmental Protection Agency 2/16/2017 10/31/2018 UD-2017-0017 Use of encryption messaging application, Signal, to achieve specific goals circumventing the governments ability to monitor communication related to government business and to covertly avoid federal records requirements Unfounded UD-2017-0017 Open/Close
Environmental Protection Agency  5/17/2017 5/23/2017 UD-2017-0021

Permanent EPA records, retention schedule 014. OSRR RIC, were lost in transit between contractor, Smooth Solutions, and the Office of Site Remediation and Restoration Records and Information Center. UPS was unable to recover the package with these records

Founded UD-2017-0021 Open/Close
Environmental Protection Agency 4/12/2018 4/23/2018 UD-2018-0011 Certain emails sent or received by a Regional Counsel employee for EPA Region 1, between February 19, 2013 and August 7, 2017, were inadvertently deleted. Founded UD-2018-0011 Open/Close
Environmental Protection Agency 7/10/2018 1/31/2019 UD-2018-0018 Allegation made by media that former EPA Administrator Scott Pruitt's official calendar were altered or removed. Unfounded UD-2018-0018 Open/Close
Environmental Protection Agency 8/30/2018 9/11/2018 UD-2018-0023 Official hard-copy records related to 4 EPA OIG audits were accidentally destroyed in March and April 2016 prior to their scheduled destruction date. Founded UD-2018-0023 Open/Close
Environmental Protection Agency 10/26/2018 11/19/2018 UD-2019-0006 EPA OIG closed audit reports, from 2007-2011. During a review of audit files EPA found that some audit files were found to be incomplete and did not contain all expected audit records. EPA believes that some records were inadvertently deleted during a January 2011 file migration. Founded UD-2019-0006 Open/Close
Environmental Protection Agency 3/12/2019 6/26/2019 UD-2019-0016 The EPA's IG reported that EPA employees allegedly destroyed official documents while under audit. Unfounded UD-2019-0016 Open/Close
Environmental Protection Agency 11/8/2019 12/2/2020 UD-2020-0013 EPA's Inspector General is investigating whether Chief of Staff Ryan Jackson was involved in destroying internal documents that should have been retained. Unfounded UD-2020-0013 Open/Close
Environmental Protection Agency 9/8/2020 9/8/2020 UD-2020-0039 Inadvertent loss of the Microsoft Office365 (Office365) email boxes (mailboxes) of certain former users. Founded UD-2020-0039 Open/Close
Environmental Protection Agency 5/17/2021 2/10/2022 UD-2021-0030 Agency report of a potential loss associated with some mobile devices, OneDrive folders, and a external USB.  Founded UD-2021-0030 Open/Close
Environmental Protection Agency 7/29/2021 3/18/2022 UD-2021-0040 Allegation from a press release and formal complaint from Public Employees for Environmental Responsibility (PEER) and a news article from The Intercept reporting that managers and career staff in the EPA’s Office of Chemical Safety and Pollution Prevention altered the assessments of dozens of chemicals to make them appear safer Unfounded UD-2021-0040 Open/Close
Environmental Protection Agency 8/5/2022 8/5/2022 UD-2022-0058 Premature deletion of web server log files for the Enforcement and Compliance History Online (ECHO) website. Founded UD-2022-0058 Open/Close
Environmental Protection Agency 10/27/2023 1/19/2024 UD-2024-0004 Box went missing between the Denver FRC and the EPA. Unfounded UD-2024-0004 Open/Closed
Environmental Protection Agency-Atlanta Regional Office 10/6/2016 1/9/2017 UD-2017-0003 Inspections, notices of violation and noncompliance files were improperly disposed. Founded UD-2017-0003 Open/Close
Equal Employment Opportunity Commission 8/24/2018 11/1/2018 UD-2018-0022 Equal Employment Opportunity Commission Charge File Unfounded No letters available
Equal Employment Opportunity Commission 11/5/2019 1/16/2020 UD-2020-0010

Records relating to EEOC Case No. 34B-2013-00557 were prematurely destroyed by EEOC’s Las Vegas Office.

Founded

UD-2020-0010 Open/Close

Executive Office of the President-Council on Environmental Quality 8/31/2017 1/17/2018 UD-2017-0030

On May 19, 2017, the Council on Environmental Quality self-reported on the unauthorized destruction of a box of records that were inadvertently disposed of during an office move.

Founded UD-2017-0030 Open/Close
Federal Communications Commission 8/9/2023 1/31/2024 UD-2023-0087 During a transfer between processes, in accordance with the system’s protocol, the system accidentally deleted 2.1 million documents concerning the eligibility of subscribers who applied for the Lifeline and/or the Affordable Connectivity Program (ACP). The documents impacted approximately 662,000 subscribers, comprising 7.7% of all qualified applications received within the time period. Founded UD-2023-0087 Open/Close
Federal Mine Safety and Health Review Commission 5/19/2022 8/3/2023 UD-2022-0039 Allegation that an employee removed agency records from network.  Founded UD-2022-0039 Open/Close
Federal Trade Commission 8/14/2023 10/27/2023 UD-2023-0068 News outlet reports that the House Judiciary Committee Chairman asserted that the FTC deleted documents related to the agency's implementation of a new rule that would prohibit non-compete clauses for workers.  Unfounded UD-2023-0068 Open/Close
General Services Administration 2/22/2017 5/18/2017 UD-2017-0019 Allegations of 27 personal email accounts of 18F staff (GSA contractors) were used to send work-related emails without copying government accounts. Founded UD-2017-0019 Open/Close
National Aeronautics and Space Administration 7/21/2017 10/5/2017 UD-2017-0026 300 magnetic data  tape reels for NASA Goddard Space Flight Center dating from 1969-1972, along with two large computers bearing NASA GSFC markings. Founded UD-2017-0026 Open/Close
National Aeronautics and Space Administration 3/20/2020   UD-2020-0032

Deletion of emails of departed employees 30 days after their departure

Pending review/follow-up UD-2020-0032 Open
National Archives and Records Administration 8/31/2023 8/31/2023 UD-2023-0093 Handwritten registers tracking information about appraisal dossiers, which were created upon receipt of SF-115 Records Dispositions Requests from FY1981 and FY1982 cannot be found and may be destroyed. Founded UD-2023-0093 Open/Close
National Council on Disability 9/11/2019 12/3/2019 UD-2019-0050 A member of the public is alleging that the agency is deleting emails without reading them. Unfounded UD-2019-0050 Open/Close
National Credit Union Administration 11/20/2015 11/22/2016 UD-2016-0002 Email record server deleted in the absence of an agency email management recordkeeping practice, such as print-and-file, or a NARA-approved disposition authority. Founded UD-2016-0002 Open/Close
Office of Special Counsel 3/5/2018 8/15/2018 UD-2018-0008

The potential unauthorized deletion of electronic files maintained in an electronic folder of an official in the Human Capital Office as well as the removal of boxes of unknown content by an employee. 

Founded UD-2018-0008 Open/Close
Office of Special Counsel 5/4/2023 6/6/2023 UD-2023-0051 A member of the public alleges that the Office of Special Council (OSC) stated that OSC destroyed records responsive to their Expedited FOIA Request Unfounded UD-2023-0051 Open/Close
Peace Corps 1/6/2017 3/15/2018 UD-2017-0011 Peace Corps Capstone approach implemented a system that performed routine 90-day destruction of emails after and employee leaves the Peace Corps. Unfounded UD-2017-0011 Open/Close
Peace Corps 4/25/2023 4/25/2023 UD-2023-0048 During the Spring of 2022, the Peace Corps moved its temporary records from the Washington National Records Center (WNRC) to Iron Mountain. During the move, the WNRC noted that one box could not be found. The WNRC has no record of the box being checked out to anyone. The WNRC confirmed that as of January 4, 2023, the box still could not be located in their possession. Founded UD-2023-0048 Open/Close
Securities and Exchange Commission 1/19/2017 4/6/2018 UD-2017-0013 Unauthorized destruction and improper handling and maintenance of whistleblower files & SEC government employees are inappropriately using personal email accounts to conduct agency business. Unfounded UD-2017-0013 Open/Close
Securities and Exchange Commission 5/14/2019 5/28/2019 UD-2019-0025

Lost 202 out of 39,199 records within the Tips, Complaints, and Referrals (TRC) electronic information system during a system migration.

Founded UD-2019-0025 Open/Close
Securities and Exchange Commission 7/18/2022 11/8/2022 UD-2022-0053 Agency report regarding inadvertent destruction and loss of some Confidential Treatment Material records within the Division of Corporation Finance (CorpFin). Resolved UD-2022-0053 Open/Close
Social Security Administration 5/21/2018 10/3/2022 UD-2018-0015

A relatively small grouping of Earnings Records (referred to hereafter as “1086 film”) stored on cellulose acetate-based microfilm has begun to deteriorate through a process called “Vinegar Syndrome”, whereby the film outgasses acetic acid and becomes warped, brittle, curled and over time, unusable.

Founded UD-2018-0015 Open/Close
Social Security Administration 10/26/2021 10/26/2021 UD-2022-0002 Lost or destroyed the Annual Management Reviews, the Manager’s Annual Audit reports, and the Third Party Draft documentation Founded UD-2022-0002 Open/Close
Social Security Administration 7/20/2023 8/22/2023 UD-2023-0079 Civilian alleges that the SSA Syracuse office accidently destroyed two forms (SSA Form - 455 and SSA -3441 BK) for a medical review. The civilian claims that an SSA agent stated "they were probably accidentally shredded" Unfounded UD-2023-0079 Open/Close
Surface Transportation Board 2/22/2022 2/22/2022 UD-2022-0024 Calendar records were lost due to an error made during a records migration process Founded UD-2022-0024 Open/Close
Tennessee Valley Authority 8/17/2020   UD-2020-0037

Tennessee Valley Authority reported that a large water pipe break resulted in the flooding of records storage areas, including its legal research center at the Knoxville Office Complex.

Pending review/follow-up UD-2020-0037 Open
U.S. Agency for Global Media 3/1/2021   UD-2021-0021 During an investigation by the Department of State's OIG, it was discovered that a former senior official at the USAGM requested that USAGM employees communicate with her using Signal, a mobile messaging application, that she had installed on her personal devices and adjusted the settings on the application so that the messages that she sent and received would disappear after one week. Pending review/follow-up UD-2021-0021 Open/Close
U.S. International Development Finance Corporation 6/1/2023 11/22/2023 UD-2023-0054 From 2014 to December 7th, 2020, former OPIC onboarding staff was not formally categorizing Capstone officials. 

 

Founded UD-2023-0054 Open/Close
 

 

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