Finding Aid Note
|Mandatory||Repeatable||Data Type||Authority||Level Available||A/V Only||Public Element|
|No||No||Variable Character Length (2000)||None||Record Group
The explanation of significant information about a finding aid for the record group, collection, or series being described.
Finding aids are tools that help a user find information in a specific record group, collection, or series of archival materials. Examples of finding aids include published and unpublished inventories, container and folder lists, card catalogs, calendars, indexes, registers, and institutional guides. Formal publications that help a user find information in a record group, collection, or series of archival materials are also finding aids.
Finding aids can be created by NARA as well as other Federal agencies, publishers, and private organizations and parties. Finding aids may be accessioned records.
|Purpose:||Provides significant information about the finding aid such as the title, publication status, comprehensiveness, or instructions for using it.|
Enter information describing the finding aid. Include a title, full citation, and information regarding the degree of administrative, bibliographic, or physical control reflected in the finding aid.
If a container list has been entered in Container List, do not include it here.
Do not cite the description system itself as a finding aid. Do not cite the Guide to Federal Records in the National Archives of the United States as a finding aid.
If Finding Aid Type is identified as "Database," clarify the scope, nature, and availability of the database.
Write in complete sentences. Be precise and brief. Do not use acronyms or organizational designations that are not defined in either Title or Scope and Content Note. If Finding Aid Note uses an acronym that is not defined in either Title or Scope and Content Note, define the acronym the first time that it is used in Finding Aid Note. Consult the Abbreviations section for further guidance on other abbreviation topics.
When citing a published finding aid, give a full bibliographic citation.