The National Archives Catalog


Use Restriction Status

Mandatory Repeatable Data Type Authority Level Available A/V Only Public Element
Yes No Variable Character Length (25) Use Restriction Status List Series
File Unit
Item
No Yes
Definition: Indication of whether or not there are use restrictions on the archival materials.
Purpose: Alerts users if the use of the materials is restricted.
Relationship: This element is independent, but Specific Use Restriction and Use Restriction Note are dependent on it. In addition, the selection of some terms from the Use Restriction Status Authority List requires the use of Specific Use Restriction or Use Restriction Note as described in the Guidance.
Guidance: Choose an appropriate term from the Use Restriction Status Authority List.

Use "Restricted - Fully" if all the archival materials have either a copyright, donor, or other use restriction.

Use "Restricted - Partly" if some of the archival materials have a copyright, donor, or other use restriction.

Use "Restricted - Possibly" if the archival materials may have a copyright, donor, or other use restriction.

Use "Undetermined" when it is unknown if the archival materials have a use restriction.

Use "Unrestricted" if there are no copyright, donor, or other use restrictions on the archival materials.

If "Restricted - Fully" or "Restricted - Partly" is selected, then Specific Use Restriction must also be indicated.

If "Restricted - Possibly" is used, explain further in Use Restriction Note.

If "Undetermined" is selected, explain it further in Use Restriction Note.

Do not use this element to describe access restrictions to the archival materials, instead use the Access Restriction elements.

Examples:
Use Restriction Status - Restricted - Fully
Specific Use Restriction - Copyright
Use Restriction Note - Copyright held by RKO General Inc.
[For the motion picture "An Eagle Under Sail: Coast Guard Search and Rescue" which contains copyrighted material.]
Use Restriction Status - Restricted - Possibly
Specific Use Restriction - Copyright
Use Restriction Note - Some or all of the images in this series may be subject to copyright or other intellectual property restrictions.
[For the U.S. Information Agency series of 291 Russian language issues of American Illustrated magazine, dating from 1957 to 1984.]
Use Restriction Status - Restricted - Fully
Specific Use Restriction - Public Law 101-246
Use Restriction Note - Issued February 16, 1990, this law provides for the domestic release and distribution of U.S. Information Agency (USIA) motion pictures, films, videotapes, and other materials 12 years after initial dissemination overseas, or, if not disseminated, 12 years from the preparation of the material.
[For the U.S. Information Agency motion picture "Bombing and Strafing in Saigon" which contains use restrictions under Public Law 101-246.]
Use Restriction Status - Restricted - Possibly
Specific Use Restriction - Donor Restrictions
Use Restriction Note - The Harmon Foundation restricts use of their materials for large commercial ventures. For further information contact the Harmon Foundation.
[For the series "Kenneth Space Photographs of the Activities of Southern Black Americans" which is part of the Harmon Foundation Collection.]
Use Restriction Status - Unrestricted
[For records that have had their copyright restrictions lifted.]


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