The National Archives Catalog

Use Restriction Note

Mandatory	Repeatable	Data Type	Authority	Level Available	A/V Only	Public Element
No	No	Variable Character Length (2000)	None	Series File Unit Item	No	Yes

Definition:	Significant information pertaining to the use or reproduction of the archival materials.

Purpose:	Clarifies use restrictions and provides any significant information pertaining to the use restrictions of archival materials.

Relationship:	This element is dependent on Use Restriction Status. To have Use Restriction Note, Use Restriction Status must be created. In addition, the selection of some terms from the Use Restriction Status Authority List and the Specific Use Restriction Authority List require the use of Use Restriction Note as described in the Guidance for those elements.

Guidance:	Enter any significant information pertaining to the use restrictions for the archival materials. Although the name of the person or organization holding a copyright may be indicated in this note, do not include contact information (names and phone numbers) as that information frequently changes. Do not use this element to describe access restrictions to the archival materials, instead use the Access Restriction elements. Do not use this element to describe physical reasons for access restrictions, instead use Physical Restriction Note. Physical reasons are often preservation requirements, such as the need to acclimate materials stored in a cold vault. Do not use this element to describe the hardware or equipment needed to access the archival materials, instead use Technical Access Requirements Note. Write in complete sentences. Be precise and brief. Do not use acronyms or organizational designations that are not defined in either Title or Scope and Content Note. If Use Restriction Note uses an acronym that is not defined in either Title or Scope and Content Note, define the acronym the first time that it is used in Use Restriction Note. Consult the Abbreviations section for further guidance on other abbreviation topics.

Examples:

The records may not be reproduced without the written permission of specific radio network (CBS, NBC, or Mutual Radio Network) that produced the program.

Researcher should consult subject release forms filed with caption.

President Johnson assigned his copyright to the United States Government; however, the copyright of the President may not extend beyond statements made by President Johnson. Statements uttered by officials of the United States Government in the course of their duties are considered to be in the public domain. Users of the recordings and transcripts are cautioned, however, that not all persons recorded were Government officials. A number of the people recorded were, at the time of recording, private citizens. Therefore, those intending to quote from this material beyond the accepted limits of fair use are cautioned to determine the copyright implications of any intended publication.

Copyright held by RKO General Inc.

Issued February 16, 1990, this law provides for the domestic release and distribution of U.S. Information Agency (USIA) motion pictures, films, videotapes, and other materials 12 years after initial dissemination overseas, or, if not disseminated, 12 years from the preparation of the material.

Some or all of the images in this series may be subject to copyright or other intellectual property restrictions.

The Harmon Foundation restricts use of their materials for large commercial ventures. For further information contact the Harmon Foundation.

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