National Archives at St. Louis

Sample Authorization

The following is suggested as an example of an acceptable authorization:

"I authorize the National Personnel Records Center, or other custodian of my military service record, to release to (your name or that of your company and/or organization) the following information and/or copies of documents from my military service record."

Complete the authorization by specifying the information and/or document(s) requested.  Be sure to sign and date the authorization.  Authorizations are honored for one year from the date of signature.

If you are the next of kin of a deceased veteran, you must provide proof of death of the veteran such as a copy of death certificate, letter from funeral home, or published obituary.

"NARA ensures, for the Citizen and the Public Servant, for the President and the Congress and the Courts, ready access to essential evidence."

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