Collection Identifier

Mandatory	Repeatable	Data Type	Authority	Level Available	A/V Only	Public Element
Yes	No	Variable Character Length (15)	None	Collection	No	Yes

 

Definition:

The unique identifier assigned to a collection.

 

Purpose:

Creates a short, unique identifier for use in the physical and intellectual control of collections.

 

Relationship:

This element is independent.

 

Guidance:

Enter a unique identifier. For collections held by the Office of Records Services - Washington, D.C. (NW) or the Office of Regional Records Services (NR), enter the identifier of the collection exactly as it appears on the collection allocation statement. For collections held by the Office of Presidential Libraries (NL), create a unique identifier starting with the president's initials and followed by a dash. Do not use spaces. Use the following conventions for initials: DDE - Dwight D. Eisenhower FDR - Franklin D. Roosevelt GB - George Bush GRF - Gerald R. Ford HH - Herbert Hoover HST - Harry S. Truman JC - Jimmy Carter JFK - John F. Kennedy LBJ - Lyndon Baines Johnson RN - Richard Nixon RR - Ronald Reagan WJC - William J. Clinton

 

Examples:

ABC [For the American Broadcasting Company Collection.]   BYRD [For the Admiral Richard E. Byrd Collection.]   COLSA [For the Colorado State Archives Collection.]   JC-1132 [For the Zbigniew Brzezinski Collection.]

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Lifecycle Data Requirements Guide