Physical Occurrence Note
|Mandatory||Repeatable||Data Type||Authority||Level Available||A/V Only||Public Element|
|No||No||Variable Character Length (2000)||None||Series
|Definition:||Explanations or significant information relating to the physical occurrence of the archival materials.|
|Purpose:||Provides information about the physical description of the archival materials and explains further any elements used to describe the physical occurrence of the archival materials.|
|Relationship:||This element is dependent on Copy Status. Each copy of the archival materials must have a copy status specified To have Physical Occurrence Note.|
Enter any significant information about the physical description of the archival materials. Enter further explanations as needed for any of the physical occurrence elements.
Do not use this element to describe physical reasons for access restrictions, instead use Physical Restriction Note. Physical reasons are often preservation requirements, such as the need to acclimate materials stored in a cold vault.
Write in complete sentences. Be precise and brief. Do not use acronyms or organizational designations that are not defined in either Title or Scope and Content Note. If Physical Occurrence Note uses an acronym that is not defined in either Title or Scope and Content Note, define the acronym the first time that it is used in Physical Occurrence Note. Consult the Abbreviations section for further guidance on other abbreviation topics.