The National Archives Catalog


Specific Access Restriction

Mandatory Repeatable Data Type Authority Level Available A/V Only Public Element
No Yes Variable Character Length (100) Specific Access Restriction Authority List Series
File Unit
Item
No Yes
Definition:

Specific access restrictions to the archival materials, based on national security considerations, donor restrictions, court orders, and other statutory or regulatory provisions.

Purpose: Alerts users to the specific access restrictions on the archival materials.
Relationship: This element is dependent on Access Restriction Status. To have Specific Access Restriction, Access Restriction Status must be created. In addition, the use of some terms from the Access Restriction Status Authority List in Access Restriction Status requires the use of Specific Access Restriction as described in the Guidance for Access Restriction Status. Similarly, the use of some terms from the Specific Access Restriction Authority List in this element both permits and requires the use of Security Classification as described in the Guidance.
Guidance:

Choose an appropriate term from the Specific Access Restriction Authority List.

If "Donated - Security Classified" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List.

If "Donated - Statute" is selected, explain further in Access Restriction Note.

If "Donated - Restricted" is selected, explain further in Access Restriction Note.

If "FOIA (b)(1) National Security" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List.

If "FOIA (b)(3) Statute" is selected, explain further in Access Restriction Note. If the archival material contains classified nuclear information, then "Restricted Data/Formerly Restricted Data" must also be selected from the Security Classification Authority List.

If "House Rule" is selected, explain further in Access Restriction Note.

If "PRMPA - National Security Classified (B)" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List.

If "Presidential Records Act (p)(1) National Security Classified" is selected, then a term from the Security Classification Authority List must also be selected. If the archival materials do not contain markings indicating the level of classification, select the term "Unmarked" from the Security Classification Authority List.

If "Presidential Records Act (p) (3) Statute" is selected, explain further in Access Restriction Note.

If "Senate" is selected, explain further in Access Restriction Note.

If "Other" is selected, explain further in Access Restriction Note.

Records of Concern: For archival materials that have been screened and identified as including records of concern, choose "FOIA (b)(2) Internal Personnel Rules and Practices" (for Federal and Presidential records) or "Donor Restricted" (for donated materials) from the Specific Access Restriction Authority List. Do not select a Security Classification unless the materials are also classified. Explain that the archival materials were identified as records of concern in Staff Only Note. Do not explain that the archival materials were identified as records of concern in Access Restriction Note.

Examples:
Access Restriction Status - Restricted - Possibly
Specific Access Restriction - FOIA (b)(6) Personal Information
Access Restriction Note - The records may be restricted due to privacy concerns. Register numbers 1 through 900 have been screened and are open for research.
[For the series "Warden's Notebook Pages" created between 1934 and 1963 at the U.S. Penitentiary at Alcatraz Island to provide basic summary information and identification photograph of each inmate.]

Access Restriction Status - Restricted - Fully
Specific Access Restriction - FOIA (b)(1) National Security
Security Classification - Top Secret
Specific Access Restriction - FOIA (b)(3) Statute
Security Classification - Restricted Data/Formerly Restricted Data
Access Restriction Note - This material is restricted by the Atomic Energy Act.

[For a document that contains both Secret and Restricted Data information.]
Access Restriction Status - Restricted - Partly
Specific Access Restriction - FOIA (b)(1) National Security
Security Classification - Secret
Specific Access Restriction - Presidential Records Act (p)(1) National Security Classified
Security Classification - Secret
Specific Access Restriction - Presidential Records Act (p)(6) Personal Privacy
Access Restriction Note - The closed portion of this series is subject to Freedom of Information Act (FOIA) requests under the provisions of the Presidential Records Act (PRA).
[For the series "African Affairs Directorate: Records, 1981-89" in the Ronald Reagan Library, which has been partially opened for research.]
Access Restriction Status - Restricted - Partly
Specific Access Restriction - Other
Access Restriction Note - The military records have been declassified (NND project number 973063). Some records remain restricted due to grand jury, law enforcement, national security, or privacy concerns.
[For the records Related to Criminal Case 31712, U.S. v. Iva Ikuko Toguri D'Aquino (Tokyo Rose).]
Access Restriction Status - Restricted - Partially
Specific Access Restriction - FOIA (b)(1) National Security
Security Classification - Unmarked
[For a series that contains unmarked archival materials containing security classified information.]
Access Restriction Status - Restricted - Partially
Specific Access Restriction - Presidential Records Act (p)(1) National Security Classified
Security Classification - Unmarked
[For a collection that contains unmarked archival materials containing security classified information.]


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