Records Managers

Key for SF 115 and Records Schedule Numbering

Prefix Definition
NN Office of the National Archives
NC Office of the Federal Records Centers
NC1 Office of the Federal Records Centers
N1 Office of Records Administration
DAA Schedules born digitally in ERA

 

Numbering Formats Dates Used Key/Definitions

DAA-XXXX-XXXX-XXXX

Examples: DAA-0064-2011-0001; DAA-AU-2012-0006

(Total of 18 placeholders including dashes)

* see note 1

2010- Present

  1. DAA = Disposition Authority Agency. The DAA prefix indicates a “born-in-ERA” schedule created by an agency
  2. XXXX = 4 digit numerical Record Group (RG)
  3. XXXX = 4 digit Fiscal Year (FY) when record schedule was registered
  4. XXXX = 4 digit place holder for sequential records schedule numbers assigned within a FY

N1-XXX-XX-XXX

Examples: N1-118-93-001; N1-AU-09-0022

(Total of 13 placeholders including dashes)

* see note 1

1986- Present

  1. N1 = NARA office symbol and general appraisal SF 115 type (N1)
  2. XXX = 3 digit RG number
  3. XX= 2 digit FY when SF 115 was registered
  4. XXX = sequential SF 115 numbers assigned within a FY. For military record groups the sequential number is 3 or 4 digits

NC1-XXX-XX-XX

Examples: NC1-012-76-01; NC1-NU-84-001; 

(Total of 13 placeholders including dashes)

* see note 1

1976-1985

  1. NC1 = NARA office symbol and general appraisal SF 115 type (NC 1)
  2. XXX = RG number
  3. XX = 2 digit FY when SF 115 was registered
  4. XX = sequential SF 115 number assigned within a FY. For military record groups the sequential number is 2 or 3 digits

NC-XXX-XX-XXX

Examples: NC-015-76-002; NC-AFU-75-064

(Total of 13 placeholders including dashes)

* see note 1

1974-1976

  1. NC = NARA office symbol
  2. XXX = RG number
  3. XX = 2 digit FY when SF 115 was registered
  4. XXX = sequential SF 115 number assigned within a FY

NN-XXX-XXXXXX

Examples: NN-174-100 = NN-174-000100

(Total of 8 original placeholders, now extended to 13 including dashes)

1962-1974
(only SF 115s dated from 1973 are listed in RCS)

  1. NN = Key/Definition
  2. XXX= 3 digit FY code (174=1974)
  3. The "1" in "174" represents type of action (1=agency external disposal request) and "74" equals FY code.
  4. XXXXXX - 3 zeros added to sequential job number to establish a 13 digit format

N2-XXX-XX-XXX

Examples: N2-036-15-001; N2-059-16-001

(Total of 13 placeholders including dashes)

* see note 1

1973 - present
  1. N2 = Internal re-appraisal conducted by NARA staff on previously permanent accessioned records.
  2. XXX = RG number
  3. XX = 2 digit FY when SF 115 was registered
  4. XXX = 3 digit sequential job number

N9-XXX-XX-XXX

Examples: N9-025-01-001; N9-510-01-001

(Total of 13 placeholders including dashes)

1999- 2002

* see note 2

  1. N9- select SF 115s to address word processing and email dispositions
  2. XXX= 3 digit RG number
  3. XX= 2 digit FY SF 115 was registered
  4. XXX= 3 digit sequential SF 115 numbers

*Notes:

  1. Records schedules which use AFU, NU, AU, and GRS or record groups do not include zeros before the record groups. Military record groups: "U" in the military record group acronym means "undifferentiated" authority applies to the Air Force, Navy, or Army as a whole and not to records in any single Air Force, Navy or Army record group
    1. GRS - Abbreviation for General Records Schedules.
    2. AFU - Air Force undifferentiated
    3. NU - Navy undifferentiated
    4. AU - Army undifferentiated
  2. N9 SF 115s were created from 1999-2002 and were fully superseded by GRS 20/13 and 14.
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