Federal Records Management

Capstone Forms

NARA established the "Capstone" approach for managing and scheduling email records. Retention periods are determined by the role or position of the individual, rather than by the content of each email message. Agencies that choose to implement the Capstone approach for email management may use the General Records Schedule (GRS) 6.1 disposition authority, otherwise known as the Capstone GRS.

Agencies using Capstone GRS 6.1 must submit NARA form NA-1005 (Verification for Implementing GRS 6.1).

Agencies may also request disposition authority through the submission and approval of an agency-specific schedule. The records control schedule (RCS) repository hosts agency-specific schedules.

Note: Record Group numbers for Capstone are 4 digits. RG 29 would be RG 0029.

RG No. Agency Schedule Number
0015 Department of Veterans Affairs, Veterans Benefits Administration GRS-6-1-0015-2017-0002
0015 Department of Veterans Affairs , Veterans Health Administration GRS-6-1-0015-2017-0003
0015 Department of Veterans Affairs, Veterans Affairs Central Staff Offices GRS-6-1-0015-2017-0004
0015 Department of Veterans Affairs GRS-6-1-0015-2023-0001
0016 Department of Agriculture, Office of the Secretary of Agriculture GRS-6-1-0016-2017-0001
0024 Bureau of Naval Personnel GRS-6-1-0024-2023-0001
0025 National Labor Relations Board GRS-6-1-0025-2018-0001
0026 Department of Homeland Security, United States Coast Guard GRS-6-1-0026-2019-0001
0029 Department of Commerce, Bureau of Census GRS-6-1-0029-2020-0001
0038 Office of the Chief of Naval Operations GRS-6-1-0038-2023-0001
0040 General Records of the Department of Commerce GRS-6-1-0040-2023-0001
0047 Social Security Administration GRS-6-1-0047-2023-0001
0051 Executive Office of the President, Office of Management and Budget GRS-6-1-0051-2021-0001
0052 Bureau of Medicine and Surgery GRS-6-1-0052-2023-0001
0056 Department of the Treasury GRS-6-1-0056-2017-0001
0056 Department of the Treasury, Treasury Inspector General for Tax Administration (TIGTA) GRS-6-1-0056-2017-0002
0056 Department of the Treasury, Office of Inspector General (OIG) GRS-6-1-0056-2017-0003
0056 General Records of the Department of the Treasury GRS-6-1-0056-2023-0004
0058 Department of the Treasury, Internal Revenue Service GRS-6-1-0058-2017-0001
0059 Department of State GRS-6-1-0059-2023-0001
0064 National Archives and Records Administration GRS-6-1-0064-2023-0001
0066 U.S. Commission of Fine Arts GRS-6-1-0066-2020-0001
0076 U.S. International Boundary and Water Commission (U.S. Section) GRS-6-1-0076-2018-0001
0077 Department of the Army, Army Chief of Engineers/Army Corps of Engineers GRS-6-1-0077-2023-0001
0081 United States International Trade Commission GRS-6-1-0081-2023-0001
0084 Department of State, Foreign Service Posts GRS-6-1-0084-2023-0001
0086 Women's Bureau GRS-6-1-0086-2023-0001
0087 Department of Homeland Security, United States Secret Service GRS-6-1-0087-2023-0001
0088 Department of Health and Human Services, U.S. Food and Drug Administration (FDA) GRS-6-1-0088-2017-0001
0095 Forest Service GRS-6-1-0095-2023-0002
0100 Occupational Safety and Health Administration GRS-6-1-0100-2023-0001
0101 Department of the Treasury, Office of the Comptroller of the Currency (OCC) GRS-6-1-0101-2017-0001
0103 Farm Credit Administration GRS-6-1-0103-2023-0001
0104 United States Mint GRS-6-1-0104-2021-0001
0112 Office of the Surgeon General (Army) GRS-6-1-0112-2023-0001
0114 Department of Agriculture, Natural Resources Conservation Service GRS-6-1-0114-2023-0001
0117 American Battle Monuments Commission GRS-6-1-0117-2023-0001
0122 Federal Trade Commission GRS-6-1-0122-2023-0001
0127 United States Marine Corps GRS-6-1-0127-2023-0001
0134 Surface Transportation Board (formerly Interstate Commerce Commission) GRS-6-1-0134-2022-0001
0136 Agricultural Marketing Service GRS-6-1-0136-2023-0001
0138 Department of Energy, Federal Energy Regulatory Commission GRS-6-1-0138-2018-0001
0145 Farm Service Agency GRS-6-1-0145-2023-0001
0147 Selective Service System GRS-6-1-0147-2023-0001
0148 U.S. Commission on International Religious Freedom GRS-6-1-0148-2019-0001
0149 United States Government Publishing Office (GPO) GRS-6-1-0149-2023-0001
0155 Wage and Hour Division GRS-6-1-0155-2023-0001
0166 Foreign Agricultural Service GRS-6-1-0166-2023-0002
0167 National Institute of Standards and Technology GRS-6-1-0167-2023-0001
0173 Federal Communications Commission GRS-6-1-0173-2018-0001
0174 General Records of the Department of Labor GRS-6-1-0174-2016-0001
0181 Department of the Navy, Naval Districts and Shore Establishments GRS-6-1-0181-2023-0001
0184 Railroad Retirement Board GRS-6-1-0184-2023-0001
0201 Western Area Power Administration GRS-6-1-0201-2023-0001
0207 Department of Housing and Urban Development (HUD) GRS-6-1-0207-2023-0001
0218 Joint Chiefs of Staff GRS-6-1-0218-2023-0001
0218 Joint Chiefs of Staff GRS-6-1-0218-2023-0002
0218 Department of Defense, United States Cyber Command GRS-6-1-0218-2023-0003
0220 United States Commission for the Preservation of America's Heritage Abroad Inactive GRS-6-1-0220-2020-0001
0220 Temporary Committees, Commissions, and Boards GRS-6-1-0220-2023-0001
0220 Temporary Committees, Commissions, and Boards GRS-6-1-0220-2023-0002
0220 Temporary Committees, Commissions, and Boards GRS-6-1-0220-2023-0003
0220 Ability one (Committee for Purchase From People Who Are Blind or Severely Disabled) GRS-6-1-0220-2023-0004
0220 Nuclear Waste Technical Review Board GRS-6-1-0220-2023-0005
0231 Armed Forces Retirement Home GRS-6-1-0231-2023-0001
0237 Department of Transportation, Federal Aviation Administration GRS-6-1-0237-2017-0001
0241 Department of Commerce, Patent and Trademark Office GRS-6-1-0241-2017-0001
0255 National Aeronautics and Space Administration GRS-6-1-0255-2017-0001
0257 Bureau of Labor Statistics GRS-6-1-0257-2023-0001
0258 Federal Crop Insurance Corporation GRS-6-1-0258-2023-0002
0263 Central Intelligence Agency GRS-6-1-0263-2023-0001
0265 Department of the Treasury, Office of Foreign Assets Control GRS-6-1-0265-2017-0001
0266 Securities and Exchange Commission GRS-6-1-0266-2023-0001
0269 General Services Administration GRS-6-1-0269-2017-0001
0271 Office of Workers' Compensation Programs GRS-6-1-0271-2023-0001
0275 Export-Import Bank of the United States GRS-6-1-0275-2023-0001
0280 Federal Mediation and Conciliation Service GRS-6-1-0280-2023-0001
0286 United States Agency for International Development GRS-6-1-0286-2018-0001
0287 United States Government Publishing Office, Superintendent of Documents GRS-6-1-0287-2023-0001
0288 Institute of Museum and Library Services GRS-6-1-0288-2023-0001
0288 National Endowment for the Humanities GRS-6-1-0288-2023-0002
0288 National Foundation on the Arts and the Humanities GRS-6-1-0288-2023-0003
0292 Department of Health and Human Services, Administration for Children and Families GRS-6-1-0292-2023-0001
0297 Lbrary of Congress GRS-6-1-0297-2023-0001
0305 Bonneville Power Administration GRS-6-1-0305-2023-0001
0307 National Science Foundation Inactive GRS-6-1-0307-2018-0001
0307 National Science Foundation GRS-6-1-0307-2023-0001
0309 Small Business Administration GRS-6-1-0309-2023-0001
0310 Agricultural Research Service GRS-6-1-0310-2023-0002
0311 Department of Homeland Security, Federal Emergency Management Agency GRS-6-1-0311-2023-0001
0313 Naval Operating Forces GRS-6-1-0313-2023-0001
0316 Japan-U.S. Friendship Commission GRS-6-1-0316-2023-0001
0317 Department of Labor, Employee Benefits Security Administration and Office of Labor-Management Standards GRS-6-1-0317-2016-0001
0318 Bureau of Engraving and Printing GRS-6-1-0318-2023-0001
0319 Department of the Army, Army Staff GRS-6-1-0319-2023-0001
0328 National Capital Planning Commission GRS-6-1-0328-2023-0001
0330 Department of Defense, Office of the Secretary of Defense GRS-6-1-0330-2017-0001
0334 Department of Defense, Army and Air Force Exchange Service GRS-6-1-0334-2016-0001
0335 Department of the Army, Office of the Secretary of the Army GRS-6-1-0335-2023-0001
0338 Department of the Army, US Africa Command Inactive GRS-6-1-0338-2016-0001
0338 Department of the Army, US Central Command GRS-6-1-0338-2023-0001
0338 U.S. Army Operational, Tactical, and Support Organizations (World War II and Thereafter) GRS-6-1-0338-2023-0002
0338 Department of the Army, US Southern Command GRS-6-1-0338-2023-0003
0338 Department of the Army, US Southern Command GRS-6-1-0338-2023-0003
0338 Department of the Army, US Army Space and Missile Defense Command GRS-6-1-0338-2023-0004
0338 U.S. Army Operational, Tactical, and Support Organizations (World War II and Thereafter) GRS-6-1-0338-2023-0005
0338 Department of the Army, US Army Surface Deployment and Distribution Command GRS-6-1-0338-2023-0006
0338 U.S. Army Operational, Tactical, and Support Organizations (World War II and Thereafter) GRS-6-1-0338-2023-0007
0338 U.S. Army Operational, Tactical, and Support Organizations (World War II and Thereafter) GRS-6-1-0338-2023-0008
0339 Federal Election Commission GRS-6-1-0339-2023-0001
0340 Department of the Air Force, Office of the Secretary of the Air Force GRS-6-1-0340-2017-0001
0341 Department of Defense, United States Air Force Air Staff GRS-6-1-0341-2017-0001
0343 Naval Air Systems Command GRS-6-1-0343-2023-0001
0344 Naval Ship Systems Command GRS-6-1-0344-2023-0001
0345 Department of the Navy, Naval Information Warfare Systems Command (NAVWAR) GRS-6-1-0345-2023-0001
0347 Department of Defense, Naval Supply Systems Command GRS-6-1-0347-2023-0001
0354 Economic Research Service GRS-6-1-0354-2023-0002
0355 National Agricultural Statistics Service GRS-6-1-0355-2023-0001
0357 Department of Transportation, Maritime Administration GRS-6-1-0357-2023-0001
0359 Executive Office of the President, Office of Science and Technology Policy GRS-6-1-0359-2021-0001
0361 Defense Logistics Agency GRS-6-1-0361-2023-0001
0362 Corporation for National and Community Service GRS-6-1-0362-2023-0001
0364 Executive Office of the President, Office of the United States Trade Representative GRS-6-1-0364-2021-0001
0367 Saint Lawrence Seaway Development Corporation GRS-6-1-0367-2023-0001
0369 Employment and Training Administration GRS-6-1-0369-2023-0001
0370 Department of Commerce, National Oceanic and Atmospheric Administration GRS-6-1-0370-2023-0001
0371 Defense Information Systems Agency GRS-6-1-0371-2022-0001
0372 Defense Contract Audit Agency GRS-6-1-0372-2023-0001
0373 Department of Defense, Defense Intelligence Agency GRS-6-1-0373-2023-0001
0374 Department of Defense, Defense Threat Reduction Agency GRS-6-1-0374-2023-0001
0375 Department of Commerce, Bureau of Economic Analysis GRS-6-1-0375-2023-0001
0385 Naval Facilities Engineering Command GRS-6-1-0385-2023-0001
0386 Department of Labor, Employees' Compensation Appeals Board GRS-6-1-0386-2016-0001
0387 Southwestern Power Administration GRS-6-1-0387-2023-0001
0388 Southeastern Power Administration GRS-6-1-0388-2023-0001
0398 Transportation, General Records of the Department of GRS-6-1-0398-2017-0001
0398 Department of Transportation, Office of Inspector General GRS-6-1-0398-2023-0001
0399 Federal Railroad Administration GRS-6-1-0399-2016-0001
0400 National Transportation Safety Board GRS-6-1-0400-2017-0001
0405 U.S. Naval Academy GRS-6-1-0405-2023-0001
0406 Department of Transportation, Federal Highway Administration GRS-6-1-0406-2023-0001
0408 Department of Transportation, Federal Transit Administration GRS-6-1-0408-2023-0001
0412 Environmental Protection Agency GRS-6-1-0412-2017-0001
0413 National Credit Union Administration GRS-6-1-0413-2023-0001
0416 Department of Transportation, National Highway Traffic Safety Administration GRS-6-1-0416-2023-0001
0417 National Telecommunications and Information Administration GRS-6-1-0417-2023-0001
0420 Overseas Private Investment Corporation GRS-6-1-0420-2017-0001
0424 United States Consumer Product Safety Commission GRS-6-1-0424-2023-0001
0425 Department of the Treasury, Bureau of the Fiscal Service GRS-6-1-0425-2023-0001
0428 Department of the Navy, Secretary of the Navy (SECNAV) GRS-6-1-0428-2022-0001
0431 Nuclear Regulatory Commission GRS-6-1-0431-2023-0002
0433 Department of Labor, Mine Safety and Health Administration GRS-6-1-0433-2016-0001
0434 Department of Energy GRS-6-1-0434-2017-0001
0434 Department of Energy, National Nuclear Security Administration GRS-6-1-0434-2023-0002
0434 Energy, General Records of the Department of GRS-6-1-0434-2023-0004
0439 Community Living, Administration for (formerly Administration on Aging) GRS-6-1-0439-2023-0001
0440 Department of Health and Human Services, Centers for Medicare & Medicaid Services GRS-6-1-0440-2023-0001
0441 Department of Education GRS-6-1-0441-2023-0001
0442 Department of Health and Human Services, Centers for Disease Control and Prevention GRS-6-1-0442-2016-0001
0443 Department of Health and Human Services, National Institutes of Health GRS-6-1-0443-2023-0001
0446 Department of Defense, Defense Counterintelligence and Security Agency Inactive GRS-6-1-0446-2023-0001
0448 Department of Labor, Office of Federal Contract Compliance Programs GRS-6-1-0448-2016-0001
0448 General Records of the Employment Standards Administration GRS-6-1-0448-2023-0001
0454 Inter-American Foundation GRS-6-1-0454-2023-0001
0455 Occupational Safety and Health Review Commission GRS-6-1-0455-2023-0001
0457 National Security Agency/Central Security Service GRS-6-1-0457-2023-0001
0462 Department of Agriculture, Food, Nutrition and Consumer Services GRS-6-1-0462-2023-0001
0463 Animal and Plant Health Inspection Service GRS-6-1-0463-2023-0001
0465 Pension Benefit Guaranty Corporation GRS-6-1-0465-2023-0001
0468 Department of Health and Human Services, Office of the Secretary GRS-6-1-0468-2023-0001
0474 Federal Retirement Thrift Investment Board GRS-6-1-0474-2023-0001
0475 American Institute in Taiwan GRS-6-1-0475-2023-0001
0478 U.S. Office of Personnel Management GRS-6-1-0478-2017-0001
0479 Merit Systems Protection Board GRS-6-1-0479-2023-0001
0480 Federal Labor Relations Authority GRS-6-1-0480-2023-0001
0481 US Office of Special Counsel GRS-6-1-0481-2023-0001
0486 Trade and Development Agency GRS-6-1-0486-2023-0001
0487 United States African Development Foundation GRS-6-1-0487-2017-0001
0489 International Trade Administration GRS-6-1-0489-2023-0001
0490 Peace Corps GRS-6-1-0490-2023-0001
0506 Defense Commissary Agency GRS-6-1-0506-2023-0001
0507 Department of Defense, Defense Finance and Accounting Service GRS-6-1-0507-2019-0001
0508 Vietnam Education Foundation GRS-6-1-0508-2017-0001
0508 Barry Goldwater Scholarship & Excellence in Education Foundation GRS-6-1-0508-2023-0001
0508 Morris K. and Stewart L. Udall Foundation GRS-6-1-0508-2023-0002
0508 Scholarship and Fellowship Granting Foundations GRS-6-1-0508-2023-0003
0509 Inspector General, Department of Defense GRS-6-1-0509-2023-0001
0510 Healthcare Research and Quality, Agency for (formerly Agency for Healthcare Policy and Research) GRS-6-1-0510-2023-0001
0511 Department of Health and Human Services, Substance Abuse and Mental Health Services Administration GRS-6-1-0511-2023-0001
0512 Department of Health and Human Services, Health Resources and Services Agency GRS-6-1-0512-2023-0001
0513 Department of Health and Human Services, Indian Health Service GRS-6-1-0513-2023-0001
0514 Department of Health and Human Services, Office of the Assistant Secretary for Health GRS-6-1-0514-2023-0001
0517 U.S. Agency for Global Media GRS-6-1-0517-2023-0001
0518 Department of Defense, United States Central Command GRS-6-1-0518-2023-0001
0520 Congressional Budget Office GRS-6-1-0520-2023-0001
0522 Office of Government Ethics GRS-6-1-0522-2023-0001
0524 Defense Nuclear Facilities Safety Board GRS-6-1-0524-2023-0001
0525 National Reconnaissance Office GRS-6-1-0525-2023-0001
0529 Department of Defense, U.S. Indo-Pacific Command (USINDOPACOM) GRS-6-1-0529-2020-0001
0530 Department of Defense, Organization of the United States Southern Command (USSOUTHCOM) GRS-6-1-0530-2020-0001
0531 Department of Defense, United States European Command GRS-6-1-0531-2020-0001
0532 United States Space Command GRS-6-1-0532-2023-0001
0533 Department of Defense, United States Special Operations Command (USSOCOM) GRS-6-1-0533-2023-0001
0534 United States Transportation Command GRS-6-1-0534-2023-0001
0535 Department of Defense, Organization of the United States Strategic Command (USSTRATCOM) GRS-6-1-0535-2023-0001
0536 Advisory Council on Historic Preservation GRS-6-1-0536-2023-0001
0537 Department of Defense, National Geospatial-Intelligence Agency GRS-6-1-0537-2017-0001
0540 National Institute of Food and Agriculture (formerly Cooperative State Research, Education, and Extension Service) GRS-6-1-0540-2023-0001
0544 Department of the Army, United States Army Materiel Command GRS-6-1-0544-2023-0001
0545 Department of Agriculture, Grain Inspection, Packers and Stockyards Administration GRS-6-1-0545-2018-0001
0549 Department of the Army, US Army Europe GRS-6-1-0549-2023-0001
0550 Department of the Army, US Army Pacific GRS-6-1-0550-2023-0001
0553 Department of the Army, Training and Doctrine Command GRS-6-1-0553-2023-0001
0555 Department of the Army, Army Forces Command GRS-6-1-0555-2023-0001
0556 Presidio Trust GRS-6-1-0556-2019-0001
0557 Department of Transportation, Federal Motor Carrier Safety Administration GRS-6-1-0557-2023-0001
0558 Defense Contract Management Agency GRS-6-1-0558-2023-0001
0559 Department of the Treasury, Financial Crimes Enforcement Network GRS-6-1-0559-2017-0001
0560 Department of Homeland Security,Transportation Security Administration GRS-6-1-0560-2023-0001
0561 Millennium Challenge Corporation GRS-6-1-0561-2023-0001
0562 Court Services and Offender Supervision Agency for the District of Columbia GRS-6-1-0562-2023-0001
0563 Department of Homeland Security GRS-6-1-0563-2018-0001
0564 Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau GRS-6-1-0564-2023-0001
0566 Department of Homeland Security, U. S. Citizenship and Immigration Services GRS-6-1-0566-2023-0001
0567 U.S. Immigration and Customs Enforcement GRS-6-1-0567-2023-0001
0568 U.S. Customs and Border Protection GRS-6-1-0568-2023-0001
0569 Department of Defense, Defense Technical Information Center (DTIC) GRS-6-1-0569-2017-0001
0571 Department of Transportation, Pipeline and Hazardous Materials Safety Administration GRS-6-1-0571-2023-0001
0572 Rural Development Programs GRS-6-1-0572-2023-0001
0576 Office of the Director of National Intelligence GRS-6-1-0576-2023-0001
0580 Council on Environmental Quality GRS-6-1-0580-2021-0001
0581 Executive Office of the President, Office of National Drug Control Policy GRS-6-1-0581-2021-0001
0584 Food Safety and Inspection Service GRS-6-1-0584-2023-0001
0585 United States Election Assistance Commission GRS-6-1-0585-2023-0001
0587 Consumer Financial Protection Bureau GRS-6-1-0587-2023-0001
0588 Architectural and Transportation Barriers Compliance Board GRS-6-1-0588-2023-0001
0591 Denali Commission GRS-6-1-0591-2023-0001
0592 Marine Mammal Commission GRS-6-1-0592-2023-0001
0593 Strategic Systems Programs GRS-6-1-0593-2023-0001
0598 Office of the Special Inspector General for Afghanistan Reconstruction GRS-6-1-0598-2023-0001
0602 Department of Homeland Security, Cybersecurity and Infrastructure Security Agency (CISA) GRS-6-1-0602-2023-0001
0605 United States Africa Command GRS-6-1-0605-2023-0001
0607 United States Intellectual Property Enforcement Coordinator GRS-6-1-0607-2023-0001
0611 Department of Health and Human Services, Administration for Strategic Preparedness and Response GRS-6-1-0611-2023-0001