Federal Records Management

Capstone Forms

NARA established the "Capstone" approach for managing and scheduling email records. Retention periods are determined by the role or position of the individual, rather than by the content of each email message. Agencies that choose to implement the Capstone approach for email management may use the General Records Schedule (GRS) 6.1 disposition authority, otherwise known as the Capstone GRS.

Agencies using Capstone GRS 6.1 must submit NARA form NA-1005 (Verification for Implementing GRS 6.1).

Agencies may also request disposition authority through the submission and approval of an agency-specific schedule. The records control schedule (RCS) repository hosts agency-specific schedules.

Note: Record Group numbers for Capstone are 4 digits. RG 29 would be RG 0029.

RG No. Agency Schedule Number
0015 Department of Veterans Affairs, National Cemetery Administration GRS-6-1-0015-2017-0001
0015 Department of Veterans Affairs, Veterans Benefits Administration GRS-6-1-0015-2017-0002
0015 Department of Veterans Affairs , Veterans Health Administration GRS-6-1-0015-2017-0003
0015 Department of Veterans Affairs, Veterans Affairs Central Staff Offices GRS-6-1-0015-2017-0004
0016 Department of Agriculture, Office of the Secretary of Agriculture GRS-6-1-0016-2017-0001
0024 Department of the Navy, Bureau of Naval Personnel GRS-6-1-0024-2017-0001
0025 National Labor Relations Board GRS-6-1-0025-2018-0001
0026 Department of Homeland Security, United States Coast Guard GRS-6-1-0026-2019-0001
0038 Department of the Navy, Office of the Chief of Naval Operations GRS-6-1-0038-2017-0001
0047 Social Security Administration GRS-6-1-0047-2017-0001
0052 Department of the Navy, Bureau of Medicine and Surgery GRS-6-1-0052-2017-0001
0056 Department of the Treasury GRS-6-1-0056-2017-0001
0056 Department of the Treasury, Treasury Inspector General for Tax Administration (TIGTA) GRS-6-1-0056-2017-0002
0056 Department of the Treasury, Office of Inspector General (OIG) GRS-6-1-0056-2017-0003
0058 Department of the Treasury, Internal Revenue Service GRS-6-1-0058-2017-0001
0059 Department of State GRS-6-1-0059-2016-0001
0064 National Archives and Records Administration GRS-6-1-0064-2016-0001
0064 National Archives and Records Administration GRS-6-1-0064-2017-0001
0076 U.S. International Boundary and Water Commission (U.S. Section) GRS-6-1-0076-2018-0001
0077 Department of the Army, Army Chief of Engineers/Army Corps of Engineers GRS-6-1-0077-2016-0001
0081 United States International Trade Commission GRS-6-1-0081-2017-0001
0084 Department of State, Foreign Service Posts GRS-6-1-0084-2016-0001
0086 Department of Labor, Women's Bureau GRS-6-1-0086-2016-0001
0087 Department of Homeland Security, United States Secret Service GRS-6-1-0087-2018-0001
0088 Department of Health and Human Services, U.S. Food and Drug Administration (FDA) GRS-6-1-0088-2017-0001
0095 Department of Agriculture, Forest Service GRS-6-1-0095-2017-0001
0100 Department of Labor, Occupational Safety and Health Administration GRS-6-1-0100-2016-0001
0101 Department of the Treasury, Office of the Comptroller of the Currency (OCC) GRS-6-1-0101-2017-0001
0103 Farm Credit Administration GRS-6-1-0103-2018-0001
0104 Department of the Treasury, United States Mint GRS-6-1-0104-2017-0001
0112 Department of the Army, Office of the Surgeon General/Medical Command GRS-6-1-0112-2017-0001
0114 Department of Agriculture, Natural Resources Conservation Service GRS-6-1-0114-2017-0001
0117 American Battle Monuments Commission GRS-6-1-0117-2020-0001
0127 Department of the Navy,United States Marine Corps GRS-6-1-0127-2017-0001
0136 Department of Agriculture, Agricultural Marketing Service (AMS) GRS-6-1-0136-2017-0001
0138 Department of Energy, Federal Energy Regulatory Commission GRS-6-1-0138-2017-0001
0138 Department of Energy, Federal Energy Regulatory Commission GRS-6-1-0138-2018-0001
0142 Tennessee Valley Authority GRS-6-1-0142-2017-0002
0142 Tennessee Valley Authority GRS-6-1-0142-2018-0001
0145 Department of Agriculture, Farm Service Agency GRS-6-1-0145-2017-0001
0147 Selective Service System GRS-6-1-0147-2017-0001
0148 U.S. Commission on International Religious Freedom GRS-6-1-0148-2019-0001
0149 United States Government Publishing Office (GPO) GRS-6-1-0149-2018-0001
0155 Department of Labor, Wage and Hour Division GRS-6-1-0155-2016-0001
0161 Department of Agriculture, Commodity Credit Corporation GRS-6-1-0161-2017-0001
0161 Department of Agriculture, Commodity Credit Corporation GRS-6-1-0161-2017-0001
0166 Foreign Agricultural Service GRS-6-1-0166-2019-0001
0173 Federal Communications Commission GRS-6-1-0173-2018-0001
0174 Labor, General Records of the Department of GRS-6-1-0174-2016-0001
0174 Labor, General Records of the Department of GRS-6-1-0174-2016-0001
0180 Commodity Futures Trading Commission GRS-6-1-0180-2018-0001
0181 Department of the Navy, Naval Districts and Shore Establishments GRS-6-1-0181-2017-0001
0181 Department of the Navy, Naval Districts and Shore Establishments GRS-6-1-0181-2019-0001
0184 Railroad Retirement Board GRS-6-1-0184-2016-0001
0201 Department of Energy, Western Area Power Administration GRS-6-1-0201-2017-0001
0207 Department of Housing and Urban Development GRS-6-1-0207-2019-0001
0218 United States Cyber Command GRS-6-1-0218-2019-0002
0220 National Indian Gaming Commission GRS-6-1-0220-2016-0001
0220 Ability one (Committee for Purchase From People Who Are Blind or Severely Disabled) GRS-6-1-0220-2018-0002
0231 Armed Forces Retirement Home GRS-6-1-0231-2019-0001
0241 Department of Commerce, Patent and Trademark Office GRS-6-1-0241-2017-0001
0255 National Aeronautics and Space Administration GRS-6-1-0255-2017-0001
0257 Department of Labor, Bureau of Labor Statistics GRS-6-1-0257-2016-0001
0258 Department of Agriculture, Risk Management Agency GRS-6-1-0258-2016-0001
0263 Central Intelligence Agency GRS-6-1-0263-2017-0001
0265 Department of the Treasury, Office of Foreign Assets Control GRS-6-1-0265-2017-0001
0266 Securities and Exchange Commission GRS-6-1-0266-2016-0001
0269 General Services Administration GRS-6-1-0269-2017-0001
0271 Department of Labor, Office of Workers' Compensation Programs GRS-6-1-0271-2016-0001
0275 Export-Import Bank of the United States GRS-6-1-0275-2016-0001
0280 Federal Mediation and Conciliation Service GRS-6-1-0280-2018-0001
0286 United States Agency for International Development GRS-6-1-0286-2018-0001
0287 United States Government Publishing Office, Superintendent of Documents GRS-6-1-0287-2017-0001
0288 National Endowment for the Humanities GRS-6-1-0288-2016-0001
0288 Institute of Museum and Library Services GRS-6-1-0288-2017-0001
0288 National Endowment for the Arts GRS-6-1-0288-2018-0001
0292 Department of Health and Human Services, Administration for Children and Families GRS-6-1-0292-2017-0001
0297 Library of Congress GRS-6-1-0297-2017-0001
0305 Department of Energy, Bonneville Power Administration GRS-6-1-0305-2018-0001
0307 National Science Foundation GRS-6-1-0307-2018-0001
0309 Small Business Administration GRS-6-1-0309-2019-0001
0310 Department of Agriculture, Agricultural Research Service GRS-6-1-0310-2017-0001
0311 Department of Homeland Security, Federal Emergency Management Agency GRS-6-1-0311-2018-0001
0313 Naval Operating Forces GRS-6-1-0313-2017-0001
0316 Japan-United States Friendship Commission GRS-6-1-0316-2019-0001
0317 Department of Labor, Employee Benefits Security Administration and Office of Labor-Management Standards GRS-6-1-0317-2016-0001
0318 Department of the Treasury, Bureau of Engraving and Printing GRS-6-1-0318-2017-0001
0319 Department of the Army, Army Staff GRS-6-1-0319-2016-0001
0328 National Capital Planning Commission GRS-6-1-0328-2019-0001
0330 Department of Defense, Office of the Secretary of Defense GRS-6-1-0330-2017-0001
0334 Department of Defense, Army and Air Force Exchange Service GRS-6-1-0334-2016-0001
0335 Department of the Army, Office of the Secretary of the Army GRS-6-1-0335-2016-0001
0338 Department of the Army, US Africa Command GRS-6-1-0338-2016-0001
0338 Department of the Army, US Central Command GRS-6-1-0338-2016-0002
0338 Department of the Army, US Northern Command GRS-6-1-0338-2016-0003
0338 Department of the Army, US Southern Command GRS-6-1-0338-2016-0004
0338 Department of the Army, US Army Space and Missile Defense Command GRS-6-1-0338-2016-0005
0338 Department of the Army, US Special Operations Command GRS-6-1-0338-2016-0006
0338 Department of the Army, US Army Surface Deployment and Distribution Command GRS-6-1-0338-2016-0007
0339 Federal Election Commission GRS-6-1-0339-2019-0001
0340 Department of the Air Force, Office of the Secretary of the Air Force GRS-6-1-0340-2017-0001
0341 Department of Defense, United States Air Force Air Staff GRS-6-1-0341-2017-0001
0343 Department of the Navy, Naval Air Systems Command (NAVAIR) GRS-6-1-0343-2017-0001
0343 Department of the Navy, Naval Air Systems Command (NAVAIR) GRS-6-1-0343-2019-0001
0344 Department of the Navy, Naval Sea Systems Command (NAVSEA) GRS-6-1-0344-2017-0001
0345 Department of the Navy, Space and Naval Warfare System Command (SPAWAR) GRS-6-1-0345-2017-0001
0347 Department of Navy, Naval Supply Systems Command GRS-6-1-0347-2017-0001
0347 Department of Defense, Naval Supply Systems Command GRS-6-1-0347-2019-0001
0354 Department of Agriculture, Economic Research Service GRS-6-1-0354-2017-0001
0355 Department of Agriculture, National Agricultural Statistics Service GRS-6-1-0355-2016-0001
0357 Department of Transportation, Maritime Administration GRS-6-1-0357-2017-0001
0361 Department of Defense, Defense Logistics Agency GRS-6-1-0361-2017-0001
0362 Corporation for National and Community Service GRS-6-1-0362-2016-0001
0367 Department of Transportation, Saint Lawrence Seaway Development Corporation GRS-6-1-0367-2017-0001
0369 Department of Labor, Employment and Training Administration GRS-6-1-0369-2016-0001
0371 Department of Defense, Defense Information Systems Agency (DISA)/Joint Force Headquarters - DoD Information Network (JFHQ -DODIN) GRS-6-1-0371-2018-0001
0372 Department of Defense, Defense Contract Audit Agency GRS-6-1-0372-2018-0001
0373 Defense Intelligence Agency GRS-6-1-0373-2019-0001
0385 Department of Navy, Naval Facilities Engineering Command (NAVFAC) GRS-6-1-0385-2017-0001
0386 Department of Labor, Employees' Compensation Appeals Board GRS-6-1-0386-2016-0001
0386 Department of Labor, Employees' Compensation Appeals Board GRS-6-1-0386-2016-0001_SF115
0387 Department of Energy, Southwestern Power Administration (SWPA) GRS-6-1-0387-2017-0001
0388 Department of Energy, Southeastern Power Administration (SEPA) GRS-6-1-0388-2017-0001
0398 Transportation, General Records of the Department of GRS-6-1-0398-2017-0001
0398 Department of Transportation, Office of Inspector General GRS-6-1-0398-2017-0002
0399 Federal Railroad Administration GRS-6-1-0399-2016-0001
0400 National Transportation Safety Board GRS-6-1-0400-2017-0001
0405 Department of the Navy, United States Naval Academy GRS-6-1-0405-2017-0001
0406 Department of Transportation, Federal Highway Administration GRS-6-1-0406-2017-0001
0408 Department of Transportation, Federal Transit Administration GRS-6-1-0408-2017-0001
0412 Environmental Protection Agency GRS-6-1-0412-2017-0001
0413 National Credit Union Administration GRS-6-1-0413-2016-0001
0416 Department of Transportation, National Highway Traffic Safety Administration GRS-6-1-0416-2017-0001
0420 Overseas Private Investment Corporation GRS-6-1-0420-2017-0001
0424 United States Consumer Product Safety Commission GRS-6-1-0424-2018-0001
0425 Department of the Treasury, Bureau of the Fiscal Service GRS-6-1-0425-2017-0001
0428 Department of the Navy, Secretary of the Navy (SECNAV) GRS-6-1-0428-2017-0001
0428 Department of the Navy, Secretary of the Navy (SECNAV) GRS-6-1-0428-2019-0001_SF115
0431 Nuclear Regulatory Commission GRS-6-1-0431-2017-0001
0433 Department of Labor, Mine Safety and Health Administration GRS-6-1-0433-2016-0001
0434 Department of Energy, National Nuclear Security Administration GRS-6-1-0434-2016-0001
0434 Department of Energy GRS-6-1-0434-2017-0001
0434 Department of Energy, Energy Information Agency GRS-6-1-0434-2017-0002
0439 Department of Health and Human Services, Administration for Community Living GRS-6-1-0439-2016-0001
0440 Department of Health and Human Services, Centers for Medicare & Medicaid Services GRS-6-1-0440-2016-0001
0441 Department of Education GRS-6-1-0441-2016-0001
0442 Department of Health and Human Services, Centers for Disease Control and Prevention GRS-6-1-0442-2016-0001
0443 Department of Health and Human Services, National Institutes of Health GRS-6-1-0443-2017-0001
0448 Department of Labor, Office of Federal Contract Compliance Programs GRS-6-1-0448-2016-0001
0448 Department of Labor, Office of Federal Contract Compliance Programs GRS-6-1-0448-2016-0001
0448 Department of Labor, Office of Federal Contract Compliance Programs GRS-6-1-0448-2016-0001_SF115
0454 Inter-American Foundation GRS-6-1-0454-2019-0001
0455 Occupational Safety and Health Review Commission GRS-6-1-0455-2017-0001
0457 Department of Defense, National Security Agency/Central Security Service GRS-6-1-0457-2016-0001
0462 Department of Agriculture, Food, Nutrition and Consumer Services GRS-6-1-0462-2017-0001
0463 Department of Agriculture, Animal and Plant Health Inspection Service GRS-6-1-0463-2018-0001
0465 Pension Benefit Guaranty Corporation GRS-6-1-0465-2016-0001
0468 Department of Health and Human Services, Office of the Secretary GRS-6-1-0468-2017-0001
0474 Federal Retirement Thrift Investment Board GRS-6-1-0474-2018-0001
0475 American Institute in Taiwan, Department of State GRS-6-1-0475-2017-0001
0478 U.S. Office of Personnel Management GRS-6-1-0478-2017-0001
0479 United States Merit Systems Protection Board GRS-6-1-0479-2017-0001
0480 Federal Labor Regulations Authority (FLRA) GRS-6-1-0480-2020-0001
0481 US Office of Special Counsel GRS-6-1-0481-2016-0001
0486 U.S. Trade and Development Agency GRS-6-1-0486-2018-0001
0487 United States African Development Foundation GRS-6-1-0487-2017-0001
0490 Peace Corps GRS-6-1-0490-2018-0001
0506 Department of Defense, Defense Commissary Agency GRS-6-1-0506-2016-0001
0507 Department of Defense, Defense Finance and Accounting Service GRS-6-1-0507-2019-0001
0508 Vietnam Education Foundation GRS-6-1-0508-2017-0001
0508 Morris K. and Stewart L. Udall Foundation GRS-6-1-0508-2019-0001
0508 James Madison Memorial Fellowship Foundation GRS-6-1-0508-2019-0002
0509 Department of Defense, Offfice of the Inspector General GRS-6-1-0509-2019-0001
0510 Department of Health and Human Services, Agency for Healthcare, Research and Quality GRS-6-1-0510-2016-0001
0511 Department of Health and Human Services, Substance Abuse and Mental Health Services Administration GRS-6-1-0511-2016-0001
0512 Department of Health and Human Services, Health Resources and Services Agency GRS-6-1-0512-2016-0001
0513 Department of Health and Human Services, Indian Health Service GRS-6-1-0513-2016-0001
0514 Department of Health and Human Services, Office of the Assistant Secretary for Health GRS-6-1-0514-2017-0001
0517 Broadcasting Board of Governors GRS-6-1-0517-2017-0001
0522 Office of Government Ethics GRS-6-1-0522-2017-0001
0524 Defense Nuclear Facilities Safety Board GRS-6-1-0524-2016-0001
0525 Department of Defense, National Reconnaissance Office GRS-6-1-0525-2017-0001
0536 Advisory Council on Historic Preservation GRS-6-1-0536-2019-0001
0537 Department of Defense, National Geospatial-Intelligence Agency GRS-6-1-0537-2017-0001
0540 Department of Agriculture, National Institute of Food and Agriculture GRS-6-1-0540-2017-0001
0544 Army Materiel Command, United States GRS-6-1-0544-2016-0001
0545 Department of Agriculture, Grain Inspection, Packers and Stockyards Administration GRS-6-1-0545-2018-0001
0549 Department of the Army, US Army Europe GRS-6-1-0549-2016-0001
0550 Department of the Army, US Army Pacific GRS-6-1-0550-2016-0001
0553 Department of the Army, Training and Doctrine Command GRS-6-1-0553-2016-0001
0555 Department of the Army, Army Forces Command GRS-6-1-0555-2016-0001
0557 Department of Transportation, Federal Motor Carrier Safety Administration GRS-6-1-0557-2017-0001
0559 Department of the Treasury, Financial Crimes Enforcement Network GRS-6-1-0559-2017-0001
0560 Department of Homeland Security,Transportation Security Administration GRS-6-1-0560-2018-0001
0561 Millennium Challenge Corporation GRS-6-1-0561-2017-0001
0562 Court Services and Offender Supervision Agency for the District of Columbia GRS-6-1-0562-2016-0001
0563 Department of Homeland Security GRS-6-1-0563-2018-0001
0564 Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau GRS-6-1-0564-2016-0001
0564 Department of the Treasury, Alcohol and Tobacco Tax and Trade Bureau GRS-6-1-0564-2017-0001
0566 Department of Homeland Security, U. S. Citizenship and Immigration Services GRS-6-1-0566-2018-0001
0567 Department of Homeland Security, U.S. Immigration and Customs Enforcement GRS-6-1-0567-2018-0001
0568 Department of Homeland Security,U.S. Customs and Border Protection GRS-6-1-0568-2018-0001
0569 Department of Defense, Defense Technical Information Center (DTIC) GRS-6-1-0569-2017-0001
0571 Department of Transportation, Pipeline and Hazardous Materials Safety Administration GRS-6-1-0571-2017-0001
0572 Department of Agriculture, Rural Development GRS-6-1-0572-2017-0001
0584 Department of Agriculture, Food Safety and Inspection Service GRS-6-1-0584-2017-0001
0585 United States Election Assistance Commission GRS-6-1-0585-2019-0001
0587 Consumer Financial Protection Bureau GRS-6-1-0587-2016-0001
0591 Denali Commission GRS-6-1-0591-2018-0001
0592 Marine Mammal Commission (MMC) GRS-6-1-0592-2019-0001
0593 Department of Navy, Strategic Systems Programs GRS-6-1-0593-2019-0001
0598 Office of the Special Inspector General for Afghanistan Reconstruction GRS-6-1-0598-2019-0001
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