NARA established the "Capstone" approach for managing and scheduling email records. Retention periods are determined by the role or position of the individual, rather than by the content of each email message. Agencies that choose to implement the Capstone approach for email management may use the General Records Schedule (GRS) 6.1 disposition authority, otherwise known as the Capstone GRS.
Agencies using Capstone GRS 6.1 must submit NARA form NA-1005 (Verification for Implementing GRS 6.1).
Agencies may also request disposition authority through the submission and approval of an agency-specific schedule. The records control schedule (RCS) repository hosts agency-specific schedules.
Note: Record Group numbers for Capstone are 4 digits. RG 29 would be RG 0029.