Records Managers

Records Control Schedules

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Accordion

Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of the Army

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Organization NameRecord Group
  Engineers, Office of the Chief of 0077
  Quartermaster General, Office of the 0092
  Signal Officer, Office of the Chief 0111
  Surgeon General (Army), Office of the 0112
  Judge Advocate General (Army), Office of the 0153
  Ordnance, Office of the Chief of 0156
  Army Service Forces (World War II), U.S. 0160
  Finance (Army), Office of the Chief of 0203
  Army Staff 0319
  Transportation, Office of the Chief of 0336
  Army Operational Tactical and Support Organizations (World War II and Thereafter) U.S. 0338
  Provost Marshal General, Office of the, 1941- 0389
  Adjutant General's Office, 1917- 0407
  Support Services, Office of the Chief of 0410
  Army au
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