Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.


Department of the Navy

Go up one directory level

Organization NameRecord Group
  Ships, Bureau of 0019
  Naval Personnel, Bureau of 0024
  Naval Operations, Office of the Chief of 0038
  Medicine and Surgery, Bureau of 0052
  Yards and Docks, Bureau of 0071
  Aeronautics, Bureau of 0072
  Ordnance, Bureau of 0074
  Navy, General Records of the Department of the, 1798-1947 0080
  Marine Corps, U.S. 0127
  Supplies and Accounts (Navy), Bureau of 0143
  Naval Districts and Shore Establishments 0181
  Naval Intelligence Command 0289
  Naval Research, Office of 0298
  Naval Operating Forces 0313
  Air Force Commands, Activities, and Organizations, U.S. 0342
  Naval Air Systems Command 0343
  Naval Ship Systems Command 0344
  Naval Supply Systems Command 0347
  Naval Weapons, Bureau of 0402
  Naval Academy, U.S. 0405
  Navy, General Records of the Department of the, 1947- 0428
  Naval Criminal Investigative Service 0526
  Naval Nuclear Propulsion Program 0594
  Navy nu