Office of Government Information Services (OGIS)

Submit Comments and Posting Policy for Public Comments

The National Archives and Records Administration (NARA) and the Office of Government Information Services (OGIS) encourage your  comments and suggestions for the Freedom of Information Act (FOIA) Advisory Committee. We invite you to submit your written comments to the Committee by email, mail, or fax. To help us process and review your comments more efficiently, please use only one method for submitting comments.

By Email:
foia-advisory-committee@nara.gov

By Fax:
202-741-5769

By Mail:
National Archives and Records Administration
Office of Government Information Services
ATTN: FOIA Advisory Committee
8601 Adelphi Road - OGIS
College Park, MD 20740-6001


Posting Policy for Public Comments

The FOIA Advisory Committee welcomes public comment on its activities. We post written public comments to our Public Comments page. The following policies apply to letters and written comments submitted to the FOIA Advisory Committee.

  • Your comments are welcome at any time. We will review written comments and letters and share them with Committee members. We will use our discretion regarding whether to  post them to the Committee website.
     
  • If OGIS determines that comments will be posted, we will post them with attachments and other supporting materials, to the FOIA Advisory Committee website without edits or redactions. This means that any business or personal information included in the correspondence such as names, addresses, e-mail addresses, and telephone numbers will be visible to the public. Submit only information that you wish to make available publicly.
     
  • To foster an open dialogue, the FOIA Advisory Committee requests that commenters sign their correspondence with their real names. However, the Committee will accept and post comments that are anonymous or submitted under an Internet handle, if the comments comply with the posting policies described on this webpage.
     
  • Comments to the FOIA Advisory Committee should consist of substantive comments on topics pertaining to the Committee’s work. OGIS will not post comments that: 
    • are clearly off-topic;  
    • promote services or products;  
    • contain abusive, vulgar, offensive, threatening, or harassing language;  
    • are personal attacks of any kind; 
    • use offensive terms that target specific individuals or groups;
    • are requests for OGIS assistance with individual requests or issues; requests for or concerns about specific FOIA requests and issues  should be addressed to ogis@nara.gov; or 
    • contain gratuitous links to products, services, or entities to sites are viewed as spam.
       
  • OGIS reserves the right not to post comments that do not adhere to these standards.
     
  • Generally, we will post the public comments we receive to our website as Hypertext Markup Language (HTML). In creating HTML documents, we follow the accessibility requirements and standards of Section 508 of the Rehabilitation Act of 1973, (29 U.S.C. §794d); for example, we include alternate text to describe graphics.

For comments submitted via email:

  • The subject line of your message should include the words "Public Comments."
     
  • If you attach a document to your email, please indicate the format or software used (e.g., PDF, Word Perfect, MS Word, ASCII text, etc.) to create the attachment.
     
  • If you attach a document to your email, please ensure that the attachment meets the accessibility requirements of Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794d).

Recommendations for Submitting Effective Comments

If you wish to submit a comment to the Committee, please consider the following tips:

  • If the Committee calls for comments on a specific document (such as a draft report or recommendation), please read the document in its entirety before submitting your comments. If you identify a problem with the document on which you are commenting, consider suggesting alternative language.
     
  • Comments that clearly identify and describe issue(s) are most useful to the Committee.
     
  • Data and/or anecdotes drawn from your experience can help the Committee understand your position on an issue. Wherever possible, include citations or links to relevant studies, articles, reports, or legal authorities that support your points.
     
  • Consider the pros and cons of your position and explain them. Consider the views and suggestions of others, and respond to them with facts and reasons.
     
  • If you respond to the comments of others, identify the relevant comment in your response.
     
  • If you have credentials or experience that give you expertise in the topic on which you are commenting, explain what they are. If you are commenting on behalf of an organization, explain the nature and mission of your organization and your relationship vis-a-vis that organization.

Direct Responses

The National Archives and Records Administration welcomes your comments; however, we cannot respond to every comment  individually. At our discretion, we may respond to the public comments we receive.

Please contact us if you have any questions.

 

 

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