Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of Commerce

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Organization NameRecord Group
  Coast and Geodetic Survey 0023
  Weather Bureau 0027
  Census, Bureau of the 0029
  Commerce, General Records of the Department of 0040
  Foreign and Domestic Commerce, Bureau of 0151
  National Institute of Standards and Technology 0167
  Foreign Economic Administration 0169
  Maritime Commission, U.S. 0178
  Reconstruction Finance Corporation 0234
  Patent and Trademark Office 0241
  Price Stabilization, Office of 0295
  National Oceanic and Atmospheric Administration 0370
  Economic Analysis, Bureau of 0375
  Travel and Tourism Administration, U.S. 0377
  Economic Development Administration 0378
  National Telecommunications and Information Administration 0417
  National Technical Information Service 0422
  Foreign Direct Investments, Office of 0426
  Minority Business Development Agency 0427
  Economic Stabilization Programs, 1971-1974 0432
  National Fire Prevention and Control Administration 0437
  Export Administration, Bureau of 0476
  International Trade Administration 0489
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