Records Managers

Records Control Schedules

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Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of Health and Human Services

Go up one directory level

Organization NameRecord Group
  Food and Drug Administration 0088
  Public Health Service, 1912-1968 0090
  Children's Bureau 0102
  Health Education and Welfare General Records of the Department of 0235
  Children and Families, Administration for 0292
  Social and Rehabilitation Service 0363
  Community Services Administration 0381
  Aging, Administration on 0439
  Medicare & Medicaid Services, Centers for 0440
  Disease Control and Prevention, Centers for 0442
  National Institutes of Health 0443
  Health and Human Services, General Records of the Department of 0468
  Health Care Policy and Research, Agency for 0510
  Alcohol, Drug Abuse, and Mental Health Administration 0511
  Health Resources and Services Administration 0512
  Indian Health Service 0513
  Health, Office of the Assistant Secretary for 0514
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