Records Managers

Records Control Schedules

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Accordion

Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of Agriculture

Go up one directory level

Organization NameRecord Group
  Entomology and Plant Quarantine, Bureau of 0007
  Agriculture, Office of the Secretary of 0016
  Animal Industry, Bureau of 0017
  Extension Service 0033
  Plant Industry Soils and Agricultural Engineering Bureau of 0054
  Agricultural Economics, Bureau of 0083
  Forest Service 0095
  Farmers Home Administration 0096
  Agricultural and Industrial Chemistry, Bureau of 0097
  Natural Resources Conservation Service 0114
  Agricultural Marketing Service 0136
  Farm Service Agency 0145
  Commodity Credit Corporation 0161
  Cooperative State Research Service 0164
  Foreign Agricultural Service 0166
  Human Nutrition and Home Economics, Bureau of 0176
  Rural Utilities Service 0221
  Federal Crop Insurance Corporation 0258
  Agricultural Research Service 0310
  Agricultural Cooperative Service 0314
  Economic Research Service 0354
  National Agricultural Statistics Service 0355
  Rural Business-Cooperative Service 0445
  Food and Consumer Services 0462
  Animal and Plant Health Inspection Service 0463
  Cooperative State Research, Education, and Extension Service 0540
  Grain Inspection, Packers and Stockyards Administration 0545
  Rural Housing Service 0572
  Food Safety and Inspection Service 0584
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