Records Managers

Records Control Schedules

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Accordion

Tip 1: Use Phrases in Quotes

Example:  "audit files"

Without quotation marks, any page containing the words "audit" OR "files" will appear in results.
When surrounded by quotation marks, the words are treated as a phrase and only pages with the exact phrase "audit files" will appear in results. This is the most powerful query refinement technique.

Tip 2: Use a Plus (+) or Minus (-) Sign to Require or Reject Words

Example:  audit files +system -withdrawn

You can require that the word "system" be in any documents in the results list by placing a plus (+) sign before it.
You can reject words with the minus (-) sign.
In the example, no documents with the word "withdrawn" will appear on the results page unless a search engine is programmed to make them appear above the regular results list.

Tip 3: Combine Tips 1, 2

Example:  audit files +"Internal Revenue Service" +system

By combining phrases with a plus (+) or minus (-) sign, and capitalizing where it's appropriate, you can increase the relevance of search results.

Tip 4: Spell Out All Acronyms

Example:  Internal Revenue Service (IRS)

Avoid using acronyms for instance: IRS for Internal Revenue Service can be mistaken for another acronym such as IRS-CI and effect search results.

Tip 5: Searching by Job Number

Example:  N1-016-00-001

NOTE: You MUST enter the job number in the correct format. Consult the SF 15 Numbering Key if necessary.

 

Department of Justice

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Organization NameRecord Group
  Justice, General Records of the Department of 0060
  Federal Bureau of Investigation 0065
  Immigration and Naturalization Service 0085
  Attorneys, United States 0118
  Prisons, Bureau of 0129
  Alien Property, Office of 0131
  Drug Enforcement Administration 0170
   0204
  Foreign Claims Settlement Commission of the United States 0299
  Community Relations Service 0379
  Law Enforcement Assistance Administration 0423
  Alcohol, Tobacco, Firearms, and Explosives, Bureau of 0436
  Parole Commission, U.S. 0438
  National Drug Intelligence Center 0523
  Marshals Service, U.S. 0527
  Executive Office for Immigration Review 0582
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